Vuyelwa Magagula

Experienced and detail-oriented administrative professional with over 10 years of experience in office administration, reception, payroll administration, document control, customer service, data capturing, invoicing, reporting, and operational support across manufacturing, retail, logistics, human resources, and health & safety environments. Strong ability to manage office operations, maintain accurate records, coordinate communication between departments, and provide efficient administrative support in fast-paced environments. Proficient in handling confidential information, compiling reports, filing systems, switchboard operations, stock administration, and client service.

Health & Safety Junior Officer - Aquazania Premium Water

(2024-11)

• Compile, maintain, and update safety files and compliance documentation.
• Prepare reports, inspection records, training registers, and incident documentation.
• Manage administrative records for audits, inspections, and compliance activities.
• Coordinate communication between departments regarding safety and quality requirements.
• Capture and maintain accurate data related to incidents, training, and inspections.
• Assist with scheduling inductions, meetings, and safety training sessions.
• Perform general office administration and document control.

Admin Assistant / Receptionist - Kamarossi

(2022-07 - 2024-11)

• Managed front office reception and handled incoming calls, emails, and visitor queries professionally.
• Scanned, uploaded, and maintained Proof of Delivery (POD) documentation on System A1.
• Processed invoices, sales administration documents, and customer records.
• Performed data capturing, document filing, and record management.
• Liaised with warehouse and transport teams regarding stock receiving and deliveries.
• Maintained vehicle mileage logs, fuel usage records, and administrative reports.
• Assisted management with daily operational administration and reporting.
• Ensured accurate filing and retrieval of company documentation.

Production Supervisor / Quality Controller - Aqua Air Africa

(2018-08 - 2021-03)

• Prepared production reports, quality documentation, and operational records.
• Maintained traceability documentation and quality control records.
• Coordinated administrative activities related to inspections and audits.
• Performed data capturing and document management for laboratory testing.
• Supported management with compliance reporting and filing systems.

Assistant Manager / Admin Manager - Green Cross Manufacturers

(2012-08 - 2016-12)

• Managed daily office administration and store administrative operations.
• Compiled reports, managed filing systems, and maintained company records.
• Handled staff scheduling, attendance records, and administrative controls.
• Assisted with stock management, inventory administration, and reporting.
• Provided customer service support and handled escalated client queries.
• Prepared operational documentation and maintained compliance with company procedures.

Sales Coordinator & Finance Consultant - Flemingo Duty Free International

(2010-03 - 2011-05)

• Processed invoices, pricing updates, and stock administration records.
• Performed daily administrative duties and assisted with customer support.
• Prepared reports and coordinated communication with Foreign Affairs.
• Managed filing systems and maintained accurate operational documentation.

Payroll Administrator - Edcon Human Resources

(2005-10 - 2010-02)

• Processed weekly payroll for local and cross-border employees.
• Captured employee information and maintained payroll records.
• Generated payslips, payroll reports, and reconciliations.
• Handled employee payroll queries and maintained confidential records.
• Worked on Kronos and HR Focus systems for payroll administration.
• Prepared statutory documentation and maintained HR filing systems.

Grade 12 - Tshwane North College (2000)