Jyoti

Executive Administrative Professional

Talent

Mississauga, ONMember since July 3, 2026

Excellent communication skillsAbility to handle visitors, calls, and official correspondenceProficient in MS Office and other office softwareTyping speed of 100 words per minuteStrong organizational and time management skillsExperienced in shorthand dictation and transcriptionComplex Calendar Management & Meeting CoordinationMicrosoft Word

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About

Highly detail-oriented Executive Administrative Professional with experience over a decade supporting senior leadership in fast-paced, document-intensive environments. Expertise includes complex calendar management, meeting coordination, correspondence and report preparation, records management, and front-office support. Recognized for discretion, accuracy, and strong follow-through when handling confidential information and competing priorities.

Advanced proficiency in Microsoft Word, Excel, and Outlook.

Experience

Private Secretary (Executive Administrative Support) - Integrated HQ – Ministry of Defence (Navy), Government of India

(2021-01 - 2024-01)

Prepared and processed high volumes of administrative forms and official correspondence with strong attention to accuracy.
Managed secure file storage and retrieval processes for active and closed records, ensuring audit readiness.
Acted as a primary administrative point of contact for senior leadership; managed calendars, coordinated meetings, and supported briefing preparation.
Triaged incoming communications and requests, prioritized responses, and ensured timely follow-up, redirection, or escalation.
Liaised with internal departments to ensure timely information flow and issue resolution.

Personal Assistant (Administrative & Executive Support) - Integrated HQ – Ministry of Defence (Air), Government of India

(2013-07 - 2020-12)

Opened, categorized, and routed new files and correspondence to appropriate stakeholders.
Prepared daily schedules/engagement plans and coordinated administrative workflows for senior officials.
Coordinated meetings and administrative logistics (scheduling, invitations, room readiness, and document circulation) and tracked action items to closure.
Prepared standardized correspondence and reports ensuring accuracy and consistency.
Managed sensitive inbound/outbound correspondence and maintained structured document tracking.

Stenographer (Administrative Support) - Ministry of Health & Family Welfare, Government of India

(2009-04 - 2013-07)

Prepared and formatted high-volume correspondence, notes, and time-sensitive documents for Ministers and senior executives with strict confidentiality.
Recorded meeting notes and produced accurate written summaries to support decision-making and follow-up.
Maintained organized filing systems for ministerial records.

Store Assistant (Procurement & Records Administration) - Institute of Nuclear Medicine & Allied Sciences, Government of India

(2007-01 - 2009-03)

Maintained procurement, inventory, and financial records in compliance with audit requirements.
Supported documentation related to payments and vendor records.

Volunteer - Sri Sathya Sai Centre - Mississauga, ON

(2024-02)

Supported meal preparation/packing and distribution at local homeless shelters.
Supported Centre upkeep activities, including cleaning and organizing shared spaces.