Lynn Wiens

Highly motivated and organized professional with over 30 years of experience in office administration, management, and executive support. Skilled in managing confidential and time-sensitive materials, supporting teams across departments, and maintaining efficient office operations. Adept at problem-solving, team leadership, and delivering exceptional customer service while thriving in high-energy environments.

Office Manager / Executive Assistant to President at Freed & Freed Manufacturing (2022-03 – 2026-09)

• Provided direct executive and administrative support to the President/Owner, managing confidential information and a wide range of day-to-day priorities.
• Managed the President's executive calendar, appointments, meetings, and changing priorities, ensuring schedules and commitments were well coordinated.
• Coordinated and facilitated meetings, including scheduling participants, preparing materials, recording meeting minutes, and following up on action items.
• Managed professional correspondence and communications on behalf of the President, including emails, documents, reports, and other business-related correspondence.
• Served as a key point of contact for customers, vendors, employees, and business contacts, handling inquiries professionally and directing matters as required.
• Prepared reports, spreadsheets, presentations, meeting materials, and other confidential documentation.
• Managed a high-volume Polycom switchboard and directed calls professionally while maintaining a welcoming and professional first point of contact.
• Coordinated hotel accommodations and travel arrangements for the President and other business-related travel.
• Processed payroll for 50 employees and managed A/P and A/R using QuickBooks Desktop and QuickBooks Online.
• Coordinated vendor relationships, office supplies, facility services, maintenance, and general office operations.
• Assisted with recruitment activities, including job postings, resume screening, interview coordination, hiring, onboarding, and employee orientation.
• Managed mail, courier services, filing, records, and other administrative functions while handling sensitive information with discretion.

Office Manager at Mack Sales & Service of Manitoba Ltd. (2020-11 – 2022-03)

• Oversaw daily office operations for Winnipeg and Brandon dealerships.
• Maintained inventory levels and vendor relationships.
• Coordinated facility maintenance and handled multi-line Cisco switchboard calls.
• Provided administrative support and reporting for management.

Senior Receptionist / Administrative Assistant / Communication Coordinator / Security Personnel at Nygård International Ltd. (1990-10 – 2020-05)

• Managed high-volume Avaya switchboard and directed calls efficiently.
• Monitored facility access, security, and surveillance systems; maintained key fob access for 2000+ employees.
• Handled payroll, time & attendance records, and HR documentation for Canadian and US employees.
• Coordinated corporate communications, Mailchimp email blasts, and maintained large contact databases.
• Provided administrative support across departments, including data entry, report preparation, and office organization.
• Supervised reception staff and ensured professional front-office operations.
• Acted as Fire Captain and performed security/property checks.

Office Administration (Temporary Assignments) at Sylvia Personnel (1988-08 – 1990-10)

• Provided temporary office support including mail/file clerking and executive assistance.
• Managed phone communications, customer inquiries, and visitor reception.
• Organized physical and digital filing systems for ease of access.

High School Diploma in Secretarial Major Program – Lord Selkirk Regional Comprehensive Secondary School (1985 – 1987)

Accounting I & II – Red River College (1990 – 1992)

MS Office Upgrade Courses – Nygård (1990 – 2020)