Office Manager / Executive Assistant to President at Freed & Freed Manufacturing (2022-03 – 2026-09)
- Provided direct executive and administrative support to the President/Owner, managing confidential information and a wide range of day-to-day priorities.
- Managed the President's executive calendar, appointments, meetings, and changing priorities, ensuring schedules and commitments were well coordinated.
- Coordinated and facilitated meetings, including scheduling participants, preparing materials, recording meeting minutes, and following up on action items.
- Managed professional correspondence and communications on behalf of the President, including emails, documents, reports, and other business-related correspondence.
- Served as a key point of contact for customers, vendors, employees, and business contacts, handling inquiries professionally and directing matters as required.
- Prepared reports, spreadsheets, presentations, meeting materials, and other confidential documentation.
- Managed a high-volume Polycom switchboard and directed calls professionally while maintaining a welcoming and professional first point of contact.
- Coordinated hotel accommodations and travel arrangements for the President and other business-related travel.
- Processed payroll for 50 employees and managed A/P and A/R using QuickBooks Desktop and QuickBooks Online.
- Coordinated vendor relationships, office supplies, facility services, maintenance, and general office operations.
- Assisted with recruitment activities, including job postings, resume screening, interview coordination, hiring, onboarding, and employee orientation.
- Managed mail, courier services, filing, records, and other administrative functions while handling sensitive information with discretion.
Office Manager at Mack Sales & Service of Manitoba Ltd. (2020-11 – 2022-03)
- Oversaw daily office operations for Winnipeg and Brandon dealerships.
- Maintained inventory levels and vendor relationships.
- Coordinated facility maintenance and handled multi-line Cisco switchboard calls.
- Provided administrative support and reporting for management.
Senior Receptionist / Administrative Assistant / Communication Coordinator / Security Personnel at Nygård International Ltd. (1990-10 – 2020-05)
- Managed high-volume Avaya switchboard and directed calls efficiently.
- Monitored facility access, security, and surveillance systems; maintained key fob access for 2000+ employees.
- Handled payroll, time & attendance records, and HR documentation for Canadian and US employees.
- Coordinated corporate communications, Mailchimp email blasts, and maintained large contact databases.
- Provided administrative support across departments, including data entry, report preparation, and office organization.
- Supervised reception staff and ensured professional front-office operations.
- Acted as Fire Captain and performed security/property checks.
Office Administration (Temporary Assignments) at Sylvia Personnel (1988-08 – 1990-10)
- Provided temporary office support including mail/file clerking and executive assistance.
- Managed phone communications, customer inquiries, and visitor reception.
- Organized physical and digital filing systems for ease of access.
