Meron Semaw

Detail-oriented and highly organized Project Administrator with over 10 years of experience supporting project managers and teams across diverse industries. Skilled in managing project documentation, coordinating resources, and ensuring efficient communication between stakeholders. Proficient in project management tools, document control systems, and financial tracking.

Known for multitasking, problem-solving, and delivering projects on time, within scope, and on budget. Demonstrated ability to manage large-scale projects, maintain accuracy in documentation, and streamline processes in fast-paced environments.

Project Administrator - Taggart Group Companies - Ottawa, ON

(2025-01 - 2026-05)

• Coordinated administrative support for construction projects, ensuring accurate documentation and smooth operations.
• Supported project managers across multiple construction projects by coordinating administrative tasks and ensuring smooth day-to-day operations.
• Managed project records and documentation, including contracts, change orders, RFIs, and project correspondence, maintaining accuracy and accessibility.
• Tracked project timelines and deliverables, proactively following up with team members to help keep projects on schedule.
• Assisted with budgeting activities by processing invoices, monitoring expenses, and maintaining cost tracking spreadsheets.
• Liaised with subcontractors, suppliers, and internal teams to ensure timely communication and resolution of project-related issues.
• Organized and scheduled meetings, prepared documentation, and recorded detailed minutes to support project progress and accountability.
• Entered and maintained data in project management systems, ensuring up-to-date and reliable reporting.
• Provided general administrative support, including filing, reporting, and continuous improvement of internal processes.

Project Administrator / Document Controller - Calgary Cancer Center – Arup Canada - Calgary, AB

(2016-04 - 2024-09)

• Managed and updated project documentation, ensuring compliance with company standards and project requirements.
• Organized, categorized, and tracked project documents, including contracts, RFIs, submittals, and correspondence, ensuring accuracy and accessibility.
• Supported Project Managers with scheduling, resource allocation, procurement, and tracking project milestones.
• Coordinated with internal and external stakeholders to ensure timely submission, approval, and distribution of project documents.
• Prepared and distributed project status reports, change orders, and progress updates, aligning with project goals and timelines.
• Monitored document revisions and controlled versioning to ensure stakeholders had access to the latest information.
• Implemented and maintained a centralized document control system (Aconex), improving efficiency and consistency.
• Supported compliance reviews, audits, and the preparation of regulatory documentation.
• Trained team members and new hires on document management software and internal processes, ensuring consistency and adherence to best practices.

Project Coordinator - Metaphor Group - Calgary, AB

(2015-05 - 2016-03)

• Coordinated project schedules, resources, and communications for multiple projects.
• Assisted in preparing project timelines, budgets, and forecasts.
• Managed documentation and correspondence between clients, contractors, and project teams.
• Prepared meeting agendas, managed action items, and ensured timely follow-up on project issues.
• Monitored project progress and provided regular updates to stakeholders.

Project Administrator / Document Controller - SNC Lavalin O&M - Calgary, AB

(2009-08 - 2015-03)

Provided comprehensive administrative and document control support across various projects for PWGSC Western & Pacific Canada and Alberta RCMP clients.

• Managed documentation for over 1,600 projects valued at $300 million, ensuring timely delivery and accurate tracking.
• Received, tracked, and distributed critical project documents, including specifications, drawings, and As-Built Single Line Drawings.
• Conducted internal quality audits and contributed to continuous improvements in project management tools and delivery methodologies.
• Collaborated with Project Control Managers to ensure consistent application of project management methodologies.
• Ensured integrity and accuracy of automated project management control systems.
• Led project documentation management for internal and external audits, ensuring complete and compliant files.
• Entered financials into JDE Financial Enterprise One, managing funding phases and ensuring proper approvals.
• Fostered effective communication among clients, project managers, facility managers, and contractors, ensuring smooth project execution from start to closeout.

Accounting Coordinator - SNC Lavalin ProFac - Calgary, AB

(2007-08 - 2009-07)

• Processed and matched invoices, ensuring proper approval before payment.
• Conducted accounts payable batch reviews to ensure accuracy and compliance with policies.
• Assisted in preparing month-end and year-end closing processes, including accruals, reconciliations, and financial reports.
• Supported internal and external audits by providing necessary documentation and reports.
• Approved entries in PeopleSoft for accounts payable, book entries, and purchase orders.
• Coordinated follow-up on outstanding accounts payable and resolved payment discrepancies.
• Monitored open purchase orders and collaborated with departments to confirm receipt and resolve discrepancies.

Car Rental Agent - National Car Rental - Windsor, ON

(2004-09 - 2006-12)

• Provided rental rate quotes based on fleet inventory and customer reservations, ensuring competitive pricing.
• Coordinated the in-fleeting process, inspecting new vehicles, assigning identification numbers, and labeling information.
• Trained, evaluated, and made recommendations for new staff, ensuring excellent customer service and adherence to company standards.
• Managed fleet inventory and maintenance records, ensuring optimal vehicle availability.
• Prepared lists of vehicles for grounding, arranged for repairs, and coordinated with inspectors for vehicle inspections.
• Compiled documentation for lease terminations, processed billing, and followed up on delinquent accounts.

Bachelor - Sociology - University of Windsor (2003 - 2007)