Project Administrator - Taggart Group Companies - Ottawa, ON
(2025-01 - 2026-05)
- Coordinated administrative support for construction projects, ensuring accurate documentation and smooth operations.
- Supported project managers across multiple construction projects by coordinating administrative tasks and ensuring smooth day-to-day operations.
- Managed project records and documentation, including contracts, change orders, RFIs, and project correspondence, maintaining accuracy and accessibility.
- Tracked project timelines and deliverables, proactively following up with team members to help keep projects on schedule.
- Assisted with budgeting activities by processing invoices, monitoring expenses, and maintaining cost tracking spreadsheets.
- Liaised with subcontractors, suppliers, and internal teams to ensure timely communication and resolution of project-related issues.
- Organized and scheduled meetings, prepared documentation, and recorded detailed minutes to support project progress and accountability.
- Entered and maintained data in project management systems, ensuring up-to-date and reliable reporting.
- Provided general administrative support, including filing, reporting, and continuous improvement of internal processes.
Project Administrator / Document Controller - Calgary Cancer Center – Arup Canada - Calgary, AB
(2016-04 - 2024-09)
- Managed and updated project documentation, ensuring compliance with company standards and project requirements.
- Organized, categorized, and tracked project documents, including contracts, RFIs, submittals, and correspondence, ensuring accuracy and accessibility.
- Supported Project Managers with scheduling, resource allocation, procurement, and tracking project milestones.
- Coordinated with internal and external stakeholders to ensure timely submission, approval, and distribution of project documents.
- Prepared and distributed project status reports, change orders, and progress updates, aligning with project goals and timelines.
- Monitored document revisions and controlled versioning to ensure stakeholders had access to the latest information.
- Implemented and maintained a centralized document control system (Aconex), improving efficiency and consistency.
- Supported compliance reviews, audits, and the preparation of regulatory documentation.
- Trained team members and new hires on document management software and internal processes, ensuring consistency and adherence to best practices.
Project Coordinator - Metaphor Group - Calgary, AB
(2015-05 - 2016-03)
- Coordinated project schedules, resources, and communications for multiple projects.
- Assisted in preparing project timelines, budgets, and forecasts.
- Managed documentation and correspondence between clients, contractors, and project teams.
- Prepared meeting agendas, managed action items, and ensured timely follow-up on project issues.
- Monitored project progress and provided regular updates to stakeholders.
Project Administrator / Document Controller - SNC Lavalin O&M - Calgary, AB
(2009-08 - 2015-03)
Provided comprehensive administrative and document control support across various projects for PWGSC Western & Pacific Canada and Alberta RCMP clients.
- Managed documentation for over 1,600 projects valued at $300 million, ensuring timely delivery and accurate tracking.
- Received, tracked, and distributed critical project documents, including specifications, drawings, and As-Built Single Line Drawings.
- Conducted internal quality audits and contributed to continuous improvements in project management tools and delivery methodologies.
- Collaborated with Project Control Managers to ensure consistent application of project management methodologies.
- Ensured integrity and accuracy of automated project management control systems.
- Led project documentation management for internal and external audits, ensuring complete and compliant files.
- Entered financials into JDE Financial Enterprise One, managing funding phases and ensuring proper approvals.
- Fostered effective communication among clients, project managers, facility managers, and contractors, ensuring smooth project execution from start to closeout.
Accounting Coordinator - SNC Lavalin ProFac - Calgary, AB
(2007-08 - 2009-07)
- Processed and matched invoices, ensuring proper approval before payment.
- Conducted accounts payable batch reviews to ensure accuracy and compliance with policies.
- Assisted in preparing month-end and year-end closing processes, including accruals, reconciliations, and financial reports.
- Supported internal and external audits by providing necessary documentation and reports.
- Approved entries in PeopleSoft for accounts payable, book entries, and purchase orders.
- Coordinated follow-up on outstanding accounts payable and resolved payment discrepancies.
- Monitored open purchase orders and collaborated with departments to confirm receipt and resolve discrepancies.
Car Rental Agent - National Car Rental - Windsor, ON
(2004-09 - 2006-12)
- Provided rental rate quotes based on fleet inventory and customer reservations, ensuring competitive pricing.
- Coordinated the in-fleeting process, inspecting new vehicles, assigning identification numbers, and labeling information.
- Trained, evaluated, and made recommendations for new staff, ensuring excellent customer service and adherence to company standards.
- Managed fleet inventory and maintenance records, ensuring optimal vehicle availability.
- Prepared lists of vehicles for grounding, arranged for repairs, and coordinated with inspectors for vehicle inspections.
- Compiled documentation for lease terminations, processed billing, and followed up on delinquent accounts.
