Nicole Gubo
REMOTE ADMINISTRATIVE & EXECUTIVE SUPPORT PROFESSIONAL
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About
Administrative and executive support professional with 15+ years of experience supporting senior leaders and cross-functional teams in financial services, professional services, healthcare regulation and corporate operations. Skilled in managing complex calendars, high-volume correspondence, documents, meetings, travel and competing priorities with discretion and accuracy. Self-directed, adaptable and comfortable coordinating work through digital tools, with strong written communication and customer service skills.
Seeking remote administrative, virtual assistant, executive assistant or operations support opportunities. Active school community leader with experience supporting school office operations, communicating with families and coordinating initiatives.
Experience
Executive Assistant - Intact Financial Corporation
(2025-03 - 2026-10)
- Provided executive-level administrative support to a Vice President and IT leadership teams, coordinating calendars, meetings, correspondence, travel and expenses.
- Organized information and administrative workflows across multiple stakeholders, responding to changing priorities and time-sensitive requests.
Executive Assistant - College of Physicians and Surgeons of Ontario
(2023-02 - 2024-10)
- Supported the Director of Registration and Membership, managers, supervisors and medical advisors with calendars, correspondence, meeting logistics and documents.
- Prepared and edited briefing notes, executive and board presentations, agendas and other confidential materials.
- Coordinated weekly and monthly meetings, recorded minutes, tracked team data and maintained issue trackers; supported onboarding and departmental events.
Executive Assistant - Blue Giant Equipment Corporation
(2020-09 - 2023-01)
- Supported the President/CEO, CFO and COO with complex scheduling, travel, expenses, document editing and executive inbox management.
- Assisted HR and finance workflows, including job descriptions, onboarding, offboarding, accounts payable/receivable and contract documentation.
- Researched and helped implement software solutions for HR, finance and insurance processes.
Executive Assistant - Deloitte Canada
(2017-05 - 2020-07)
- Managed calendars, international travel arrangements and expense reporting for six partners.
- Coordinated conferences, town halls and team events, including logistics, vendors, accommodations and events of up to 500 attendees.
Executive Assistant / Administrative Assistant / Customer Service Representative - TD Canada Trust
(2011-05 - 2017-05)
- Progressed through customer service and administrative roles, supporting senior executives and a department of more than 150 employees.
- Managed schedules, meeting materials, presentations, minutes, SharePoint and intranet content, and internal communications.
- Handled sensitive customer information and time-critical requests while supporting team events and fundraising initiatives.
School Council Chair - Dufferin-Peel Catholic District School Board
(2026-09)
- Lead school council meetings and collaborate with school administration and families on school priorities, communications and fundraising initiatives.
- Coordinate donation outreach, event planning and community partnerships while maintaining professional communication with stakeholders.
Lunchtime Office Support / Student Monitor - Dufferin-Peel Catholic District School Board
(2026-09)
- Assist with school office and lunchtime operations, student supervision and day-to-day communication in a busy elementary school environment.
- Support staff and students with responsive, organized assistance while respecting confidentiality and school procedures.
Education
Bachelor of Arts - English - York University (2012)
