Peggy Williams

Recent extensive experience in providing support services to senior management in a high paced department. Using a variety of computer software including electronic mail; spreadsheet; financial; and word processing software. Providing client services including consulting with external partners and clients to obtain and provide information.

Working within a secure environment while maintaining operations on a secure data system. Performing financial support functions including reconciling budgets and verifying invoices for payment against contracts and processing claims. Setting up and maintain an Information Management System, which is used for manual and electronic filing systems including RDIMS.

Organizing meetings and workshops, both on and offsite. Including booking of venue, accommodations, boardrooms, IT and hospitality requirements.

Administrative Assistant - Substantive: Acting AS-01 - Transport Canada - Regional Enforcement Unit

(2017-01)

• Issue TAN #'s; Check over DTC reports for Finance
• Keep BC Ferries Assured Loading Cards up to date
• Maintain work plan, enter statistics for Port Pass, security breaches & threats, Vessel Inspections for
• Order PPE Equipment
• Pay off Invoices by calling Clients, enter Paperless Invoices into Oracle, do up Requisitions as requested or increase requisitions
• Check over iTravel for Managers before they approve, order business cards
• Save security documents into RDIMS, mail run. Help out with other inspectors from our District offices when needed
• Travel arranging and preparing travel claims
• Organizing meetings, creating agendas and taking minutes
• Establishing of branch administrative procedures and schedules for planning processes and internal control systems. Monitor compliance and recommend improvements
• Working with the general public, external industry stakeholders and other government departments
• Electronic and manual file maintenance
• LAR coordinator, and LAN Administrator

Administrative Assistant - Substantive: Acting AS-01 - Department of Fisheries & Oceans - Reconciliation Initiatives Indigenous Affairs Branch DFO

• Organizing Meetings & taking Minutes
• Setup MS Teams Groups
• HRG (Travel)
• Using SAP Database for Paperless Invoices
• GAC purchases
• Tracking projects using Excel database

Revenue Clerk - Transport Canada

(2016-01 - 2017-09)

• Process invoices into our Oracle Database by paperless
• Order iProcurement clothing, books; do up LARs Training Form for all employees and finalize them once it comes through for Approval, make up PO's every Fiscal Year for our 4 departments; increase PO's if necessary
• Email clients to put in orders, call clients to pay off invoices with GAC Master card
• Use Excel to keep log of purchase orders and to hand out TAN #'s to employees when travelling
• Check over DTC/FIS reports for Finance to make sure coding is correct
• Support fellow employees when they are away
• Send out Network Service Request Forms for employees who are new or if someone needs a certain database

Compliance Enforcement Assistant - Transport Canada - Marine Safety & Security

(2014-10 - 2016-01)

• Process Travel, Overtime & Leave requests
• Input Dangerous Goods Reports in Database. Input Port state control Forms in CPSC Database
• Typing up Letters & Memos
• Microsoft, Excel databases, Powerpoint
• Take incoming calls for Port Wardens by accepting information from Shipping Agents to inspect the vessel (Grain; Lumber and Concentrates)
• Cover for the Exams Center when Clerks when away
• Double checking Port Warden Invoices by going into MSDTS Database and checking Fees for that Invoice, make sure all fees are entered and compare the Overall Totals to make sure they match on hardcopy and on the Database system

RDIMS Coach (Assignment) - Transport Canada

(2002-05 - 2002-09)

Consisted of providing one-on-one training to Transport Canada staff after having completed RDIMS Training. Training sessions with employees to ensure that they comfortable with the software and able to actually use it to file and retrieve documents from the RDIMS repository, helped the employees set up "File Favorites' file folders for they will file their documents and emails as well and answer any other questions and concerns. Used Word, Excel to prepare reports and statistics, used Calendar to schedule sessions.

A/Tonnage Verification Clerk - Transport Canada

(1997-04 - 1998-01)

• Provides administrative services to the Manager of Technical Services and five Marine Surveyors
• Typing a wide variety of correspondence and reports
• Examines and verifies the measurements and calculations for tonnage of ships to ensure compliance with the Canada Shipping Act
• Maintained a computerized record system of tonnage measurement along with a record for incoming plans
• Answer telephone calls and relaying to the appropriate surveyors
• Typing forms, letters, memos

Native Education Centre (1988-01 - 1988-12)

Capilano University (1986-01 - 1986-12)

High School Diploma - Seycove Secondary High School (1985-01)