Rymma Mykhailenko

Reliable administrative professional with a degree in Organization and experience in front desk operations, office administration, project support, and financial tasks. Known for delivering excellent customer service with a proactive and positive approach. Highly organized and detail-oriented, able to manage multiple priorities efficiently in a fast-paced environment.

Quick to adapt to changing demands and learn new systems, tools, and processes with ease. Committed to maintaining confidentiality, meeting deadlines, and contributing to efficient and well-organized accounting processes. Professional, solutions-focused, and able to work independently while maintaining a high standard of performance.

Receptionist / Administrative Assistant at PASON SYSTEMS Corp. (2025-06 – 2026-01)

• Managed front desk operations by greeting visitors, answering and directing phone calls, and maintaining a professional and welcoming office environment.
• Provided administrative support through scheduling appointments, coordinating meetings, and managing calendars for employees.
• Handled incoming and outgoing correspondence, including emails, mail, and deliveries, ensuring timely distribution and accurate recordkeeping.
• Maintained organized filing systems and updated office records while handling sensitive information with discretion and confidentiality.
• Supported daily office operations by assisting with reports, data entry, office supply management, and coordination with internal teams to meet deadlines.

Administrative Assistant at SUBTERRA ENGINEERING Corp. (2022-10 – 2024-09)

• Provided administrative and clerical support to ensure smooth daily operations.
• Greeted visitors, managed mail, coordinated deliveries, and maintained office and kitchen supplies.
• Scheduled and coordinated meetings, appointments, and staff calendars.
• Coordinated corporate events, travel arrangements, and team activities.
• Managed business cards. Designed and printed invitations, brochures, and other materials.
• Provided financial support to ensure efficient, timely and accurate processing of AR and AP. Reviewed and reconciled invoices and credit memos against PO's, processed non PO invoices, and performed accurate expense coding related to projects. Investigated and resolved invoice discrepancies and vendor issues. Examined completed projects to verify that all invoices were accurately processed and recorded. Monitored client account activity including non payments, delayed payments and other irregularities, researched and resolved payment discrepancies, and communicated with clients regarding outstanding balances.
• Served as an HSE representative, overseeing compliance platforms including ISNetWorld, ComplyWorks, Avetta, and Safety Evolution; conducted monthly site inspections and ensured safety documentation was accurately maintained and updated.

Administrative Assistant at RI-CADRO RECRUITMENT (2021-03 – 2022-05)

• Identified and attracted candidates through job boards, internal databases, and targeted advertising.
• Posted vacancies across multiple recruitment platforms and professional channels.
• Screened and assessed candidates against role requirements to ensure strong fit.
• Analyzed market data to improve sourcing strategies and support recruitment planning.
• Built and maintained a professional talent network to support current and future hiring needs.
• Coordinated the end-to-end recruitment process, ensuring clear communication between clients and candidates.
• Assisted in preparing and processing service agreements and contracts with clients and candidates.

Office Administrator at SM WORLD ENTERPRISES (2019-01 – 2020-12)

• Greeted and welcomed visitors to the office, providing professional front desk support.
• Prepared a variety of documents, including correspondence, emails, and immigration paperwork.
• Translated documents from Russian and Ukrainian into English and forwarded them for notarization.
• Managed incoming messages and correspondence in a timely and organized manner.
• Took client orders for services, scheduled appointments, and coordinated meeting times and spaces.
• Processed client payments accurately and maintained proper records.
• Tracked and ordered office supplies while maintaining an organized inventory.
• Handled sensitive client and office information with a high level of confidentiality, ensuring all private data was securely stored and protected in compliance with privacy standards.

Administrative Assistant at COMFY ELECTRONICS (2017-01 – 2019-12)

• Maintained well-organized financial records, ensuring accuracy and compliance for reporting and audits.
• Provided customer service support by responding to inquiries, resolving billing issues, and assisting with account-related requests.
• Performed administrative tasks including document verification, data entry, and maintaining accurate records.
• Created customer invoices, processed bank statements, and supported daily financial operations.
• Monitored payments, followed up on overdue accounts, and communicated with clients regarding outstanding balances.
• Reconciled customer accounts and corrected discrepancies to ensure financial accuracy.
• Collaborated with internal teams to resolve billing issues and improve account processes.
• Recorded and categorized transactions related to goods and services in accounting systems.
• Processed product returns and updated accounts receivable records accordingly.
• Assisted with inventory checks by comparing physical stock with system records and reporting discrepancies.

Financial Accounting Course – Bow Valley College

Bachelor's Degree in Organizer of Cultural and Leisure Activities – I.I. Mechnikov Odesa National University