Jae Cirkelis

Detail-oriented administrative professional with 5+ years of experience in data entry, records management, document processing, and archival digitization. Skilled at managing high-volume, detail-heavy workflows independently and accurately, with hands-on experience preserving historical materials, tracking collections/inventory, and supporting patrons and clients with care and precision.

Pantheon Systems Inc.

May 2024 – Jun. 2026

HR, Employee Experience & Workplace Coordinator

San Francisco, CA

• Processed, scanned, and archived high volumes of confidential documents, including HR files, payroll records, tax documents, Visa/EDD submissions, disability claims, and bankruptcy notices, while maintaining organized digital and physical filing systems for rapid retrieval.
• Tracked and entered customer check data into spreadsheets for the Billing team, ensuring accuracy of payment and financial records.
• Built and maintained comprehensive tracking systems, including employee tenure records, termination tracking (organized by location, manager, department, title, and employee number), and onboarding program documentation.
• Developed and updated HR and Workplace Experience SOPs and process documentation to standardize operations.
• Created and maintained annual, monthly, and project-specific budget tracking spreadsheets; gathered vendor quotes and assembled item packages within budgetary constraints.
• Resolved process and resource questions via asynchronous Slack chat support.

Chateau Tivoli Bed & Breakfast

Sep. 2021 to May 2024

Senior Innkeeper

San Francisco, CA

• Processed billing inquiries and reservation records via email, managing pre-stay, in-stay, and post-stay account documentation.
• Prepared payroll records from timecards, PTO, and holiday hours for managerial review.
• Built and maintained detailed room, amenities, and package listings along with Excel-based budget and inventory trackers for housekeeping and food/wine supplies.
• Coordinated vendor deliveries, sourced new vendors, and conducted audits to improve efficiency and control costs.
• Archived and digitized historical records, photographs, rare documents, and antiques---handling delicate materials for long-term preservation and guest/internal reference.

Pantheon Systems Inc.

Dec. 2019 to Sep. 2021

Office Assistant – Contract 

San Francisco, CA

• Processed and entered customer check data into spreadsheets for the Billing team to support accurate and timely payment processing.
• Tracked vendor deliveries, pick-ups, receiving, and shipping activities while maintaining detailed logs.
• Created and maintained inventory tracking sheets for office supplies and amenities.

Copyediting, Freelance

May 2016 to Sep. 2019

Copyeditor/Mentor

Davis, CA

• Proofreading, fact-checking, syntax guidance, pinpointing writing goals.
• Regulated appropriate tone for professional, academic, social media, and creative writing projects for UC Davis teaching assistants and students.

Turtle Rock Bar & Café

Mar. 2017 to Sep. 2019

Front of House Associate

Napa, CA

• Managed nightly cash register counts and daily bank deposits with full accountability for register accuracy.
• Tracked and maintained store and bar inventory, coordinating with vendors on food, beverage, and retail stock.
• Provided cashier and customer service support during daily operations.

Nordstrom Rack

Dec. 2014 to Dec. 2015

Logistics Team Member

Daly City, CA

• Verified individual merchandise against the warehouse inventory system to identify price changes and items due for removal or phase-out.
• Cataloged and processed phased-out merchandise, updating inventory system records accordingly.
• Received, processed, and tracked incoming merchandise and deliveries.
• Provided customer and in-house support on the sales floor.

Project SURVIVE

Jan. 2011 to Oct. 2013

Peer Educator

San Francisco, CA

• Delivered training workshops and presentations on healthy relationships and violence prevention to college and high school students.
• Developed strong public speaking, facilitation, and audience engagement skills.

Andiamo Livery Management

Aug. 2010 to Sep. 2011

Administrative & Records Support

San Francisco, CA

• Compiled and organized driver assignment files, including client details, signage, destinations, and journey information.
• Scheduled and tracked reservations and logistics for single-day and multi-day private tours.
• Archived and updated employee, payroll, tax, and facility records; contributed to the digitization of paper-based filing systems.

City of Daly City: Recreation and Parks

Sep. 2008 to May 2010

Mentor

San Francisco, CA

• Developing teaching strategies for neurodivergent students.
• Track and report individual's daily progress.
• Facilitate monthly student event programs.

Bachelor's Degree - Psychology - University of California, Davis (2017-09 - 2019-06)

Associate's Degree - Psychology - Skyline College (2011-08 - 2016-05)

Certification - Intercultural Communication and Conflict Resolution, Conflict Resolution Skills, Types of Conflict - UC Irvine (2026-04)