Executive Assistant/Programme Coordinator, LM 26/27 at The Office of the Lady Mayor (2025-11 – Present)
Leading on the design and delivery of strategic impact activity, including events and campaigns for the next Mayoral term.
- Leading on the design and delivery of strategic impact activity, including events and campaigns for the next Mayoral term
- High-level planning, stakeholder engagement, and the development of briefing materials that reflect the leader's vision and priorities
- Leading on and creating the cross-sectoral stakeholder collaboration engagement programme
- Assisting on the development of the next Lord Mayors Show
- Running the Mayoral Advisory Boards
- Diary management, correspondence and liaising with UK and overseas trade bodies and partners to plan and execute overseas missions
Executive Assistant to the Managing Director and Finance Director at The British Museum (2025-01 – 2025-11)
Fixed term contract supporting two senior directors
- Diary management, correspondence, invitations, event organization and travel
- Acting as Secretary for multiple Trustee Committees, Sub-Committees and Steering Groups
- End to end recruitment management and onboarding for Directorate and SLT hires
- Support with SLT and team management
- Commissioning of briefings, preparing agendas and papers for meetings and taking minutes as required
- Process of purchasing card and expenses claims, and secure approval where appropriate for other departmental members' expenses
- Managing all meeting logistics, technical support, supplies and refreshments as required
Executive Assistant to a Deputy Mayor and Director of Communications at Greater London Authority (2024-10 – 2025-01)
Fixed term contract providing executive support to two senior leaders
- Support to two of the most senior leaders in the organisation including managing complex schedules and diaries, coordinating meetings, and ensuring they were fully briefed and prepared for all daily activities
- Managed communications and functioned as a key liaison between senior Principals and a wide range of internal and external stakeholders, senior leaders, and teams
- Ensured the smooth and effective functioning of the principal's activities
- Managed the Principals' inboxes, engagements, and correspondence
Executive Assistant to the Direction General and President at Institute of Civil Engineers (2024-02 – 2024-07)
Fixed term contract providing full EA support
- Full EA support including inbox, diaries, meeting, and event management
- Planning of regional and international visits including organization, briefings and liaison with local government, academia, and corporate stakeholders
- Support to DG boards including setting agendas, collating papers, and minuting
- Coordinating media, keynote speaker and other requests including briefings to speech writers
Executive Assistant to the Secretary General at Amnesty International (2022-06 – 2023-12)
Supporting the Secretary General and managing senior leadership operations
- Acting as the first point of contact and gatekeeper for the Secretary General and servicing a wide range of stakeholders (including governments, NGOs and UN agencies, media amongst others)
- Coordination of the meeting cycle of the Senior Leadership Team including agenda management, circulating meeting papers, minute taking, planning, and organising retreats
- Managing the SG inbox and diary
- Schedule and travel management of frequent overseas missions for the SG and accompanying staff
Executive Assistant to the Chairman's Office at Foster and Partners (2022-02 – 2022-05)
Fixed term contract supporting the Chairman's office
- Managing correspondence, drafting letters, processing translations, and invitations
- Updating diary and monthly meeting schedule
- Creating travel itineraries, liaising, and managing all requirements
- Handling requests for press/interviews and speaking engagements
- Liaison with high level contacts in politics, business, and the arts
EA to Chief Operating and Finance Officer at Serpentine Gallery (2021-08 – 2022-02)
Fixed term contract providing administrative and operational support
- Project delivery, support, and coordination (Annual Report, business planning)
- Inbox management, key liaison with Trustees and Chair (Michael Bloomberg), agenda setting, minuting, forward planning, horizon scanning
- Support to CEO's office on major donor submissions, presentations, and management (including assisting at events, patron and Council meeting, and VIP liaison)
Senior EA to the Chief Operating Officer and Chair at Tate Gallery (2019-11 – 2020-04)
Fixed term contract providing comprehensive administrative support
- Providing comprehensive administrative and operational support including complex diary management, managing incoming calls, emails, and invitations
- Preparing agendas and attending/minuting meetings
- Project support including research and scoping documents, writing copy, and drafting presentations
- Scheduling of national and international travel
Senior EA to Partners and Managing Directors at Boston Consultancy Group Digital Ventures (BCGDV) (2018-01 – 2019-11)
Supporting Partners and Managing Directors on venture management projects
- Managing back-to-back travel schedules, diaries, and inboxes, working across multiple time zones
- Building and managing relationships with clients, helping to coordinate the client experience process, managing projects, organising events and dinners, and assisting with the management of the ventures
- Organising global travel, offsites, and hybrid meetings
EA to Group CEO and CEO JWT at J Walter Thompson Group (2017-04 – 2017-09)
Fixed term contract supporting Group and JWT CEOs
- Managing the CEO's diaries, arranging complex travel itineraries
- Generating expenses, coordinating private and corporate events (e.g. the Advertising Association Summer Party), managing correspondence and preparing presentations
- Working on RFPs for BAT, Debenhams, and Treasury Wines
EA to Group CEO and Communications Director at Hachette UK (2016-01 – 2016-11)
Fixed term contract providing executive and administrative support
- Diary management, correspondence, corporate and private travel scheduling, expenses
- Events management including large internal events (guest speakers, key clients), private dinners, Board and Team off sites/away days
- Research and preparation of reports, presentations, CEO's company newsletter, updating company intranet, minuting of acquisitions meetings
EA to CEO and Creative Director at Lewis Moberly Design Ltd (2013-08 – 2015-09)
Supporting CEO and Creative Director operations
- Managing diaries, international travel, taking meeting minutes
- Collating materials for client presentations, speeches, and new business proposals
- Managing correspondence for Chairman and Creative Director including following up with clients and consulting with agency teams; design, planning, and client services
EA to Chair & Board/Scott Trust Coordinator at Guardian Media Group (2010-09 – 2013-01)
Supporting Chair and managing Guardian Foundation and Scott Trust programmes
- Personal and administrative support to Chair of GMG and the Non–Executive Board including diary management, preparation of papers and reports, compiling presentations, research, and statistics, press requests etc.
- Programme management for the Guardian Foundation and Scott Trust including charitable funds, GNM Education Centre, Guardian Film internships and the journalism bursaries
- Delivering projects with community stakeholders and business partnerships such as The Rowntree Foundation, Lottery Fund, Central St Martins, Live Magazine, BBC Media Action
- Event management for Chair on and off site, including multimedia presentations at Chatham House and TEDx
EA to Director of Corporate Communications at Mirror Group Newspapers (2009-10 – 2010-09)
Fixed term contract supporting Director of Corporate Communications
- Extensive diary management including organising all international/UK travel and meetings
- Producing press releases, briefing notes and statements re news stories, innovation, and products
- Supported internal and external events including Pride of Britain Awards
