Jessica Lantos

A highly motivated and adaptable professional with extensive experience supporting executive leadership and managing complex office operations across diverse sectors. Demonstrates exceptional organisational, communication, and stakeholder management skills, with a proven ability to coordinate multiple projects, events, and strategic initiatives simultaneously. Recognised for discretion, proactive problem-solving, meticulous attention to detail, and the ability to build strong professional relationships at all levels.

Adept at driving operational efficiency, ensuring compliance, and fostering positive workplace cultures. Brings a collaborative approach, advanced technical proficiency, and a commitment to continuous improvement.

Executive Assistant - IMPOWER Consulting Ltd

(2023-08 - 2024-10)

Supporting the CEO, CEX team, Board members, Management team and an office of 90 staff. Enabling efficient and effective operations within the organisation; including both the execution of daily tasks and the development of strategies to improve overall performance.

• Proficient Calendar and Time Management: Balancing complex schedules to efficiently coordinate travel and meetings for internal and external stakeholders.
• Proactive Support and Task Prioritisation: Skilled in reviewing workload, effectively identifying and efficiently anticipating needs to help drive business priorities forward.
• Strong Organisational Abilities: Expertise in managing multiple projects simultaneously, including C-Suite travel arrangements and expenses, meeting logistics and company event planning, ensuring all details are handled with precision.
• Stakeholder Relationship Management: Trusted gatekeeper and primary point of contact for senior stakeholders, including board members, clients, and advisors; Successfully establishing and maintaining strong professional relationships.
• Event Coordination Expertise: Experienced in designing, organising and managing company events, from large-scale away days to team-building activities, ensuring all aspects are flawlessly prepared for and executed (budgeting, logistics, catering, content development).
• Discretion & Confidentiality: Trusted to handle sensitive information with the utmost discretion, ensuring confidentiality in all aspects of work.
• Communication & Documentation Skills: Strong written and verbal communication skills with a focus on creating clear, concise materials for internal and external use.
• Team-Oriented & Adaptable: Flexible and collaborative, with a 'can-do' attitude with a natural ability to support diverse teams and adapt to evolving business needs.
• Tech-Savvy & Detail-Oriented: Proficient in Microsoft Office Suite, with excellent attention to detail in all aspects of work (managing office systems, documentation, operations, and events)

Office Manager and PA - Horizonte Minerals

(2022-04 - 2023-07)

• Executive & Administrative Support: Provided comprehensive administrative support to the CEO, Board Members, and Executive Management Team, including calendar management, meeting scheduling, international and domestic travel planning, visa arrangements, and expense reconciliation.
• Office Operations & Management: Oversaw daily office operations to ensure optimal functionality and efficiency. Led strategic planning and execution of office relocations, space planning, facilities management, and vendor relationships.
• Financial & Policy Oversight: Managed monthly CEO, CFO and office financial reconciliations, monitored budgetary controls, and developed company-wide templates, policies, and standard operating procedures to drive business efficiency and compliance.
• Communication & Stakeholder Liaison: Primary liaison and gatekeeper for internal and external communications, ensuring professional and timely responses. Supported investor relations, including AGM coordination, presentations, report preparation and website redesign.
• Event & Culture Coordination: Created and managed the London social calendar, coordinating corporate events, staff engagement initiatives, and team-building activities to foster a positive and productive workplace culture.
• Compliance & Health & Safety: Served as Fire Safety and Health & Safety Lead, providing staff training and ensuring full compliance with workplace standards and procedures.
• Document & Systems Management: Maintained digital and physical filing systems and supported HR administration, internal communications, and report generation.
• Proactive Problem-Solving & Support: Anticipated needs of executives and staff, delivering seamless, proactive support to a global team. Frequently collaborated on cross-functional projects and company-wide initiatives.

Office Assistant and Manager - Golden Star Resources Ltd

(2020-10 - 2022-01)

• Office Operations & Administration: Managed office operations, including facilities oversight, procurement, supplies, front-of-house duties, and calendar management for the CEO and executive team. Delivered a welcoming and efficient environment for staff and guests.
• Budgeting & Financial Coordination: Oversaw a £70K annual office budget, managed supplier invoicing and reconciliation, and introduced cost-saving measures that reduced operational expenses by 15%.
• Travel & Meeting Logistics: Coordinated complex UK and international travel arrangements, including visa applications and last-minute itinerary changes for senior leadership, staff, and contractors. Scheduled and supported internal and external meetings across all departments.
• Compliance, Safety & Sustainability: Led compliance efforts for health and safety regulations, including annual fire risk assessments and training. Initiated and managed green waste systems and sustainability practices.
• Internal Communications & Culture: Acted as key liaison across departments, providing administrative support and assisting with HR and internal communications. Created and chaired the Social Committee, planning regular staff events (virtual and in-person), team-building activities, and seasonal parties.
• System & Process Optimisation: Implemented and managed company-wide file management systems, asset registers, and standard operating procedures. Delivered staff training and promoted best practices to drive operational efficiency and compliance.
• Investor & Stakeholder Support: Assisted in the preparation of investor materials, coordinated webcasts and blog posts, and provided administrative support for board meetings and external communications.
• Crisis Response & Adaptability: Served as an active member of the Emergency Management Team during the COVID-19 pandemic, leading procedural adaptations and supporting business continuity efforts.

Front of House Manager - Brands2Life

(2017-03 - 2020-08)

• Front Desk & Client Experience: Acted as the first point of contact for all guests, clients, and visitors, delivering a consistently professional, warm, and efficient front-of-house experience. Managed diary bookings, meeting room scheduling, and day-to-day office needs.
• Office & Facilities Coordination: Oversaw procurement and supplier relationships whilst managing internal office operations, onboarding new staff, and coordinating general maintenance with internal and external engineers.
• Event Planning & Execution: Organised and delivered internal events, including the company's annual 'Excellence Awards', ensuring all aspects were planned for and delivered within budget and to a high standard.
• Executive Support: Provided PA support to company co-founders, including calendar management, travel booking (UK and international), expense processing, and ad hoc personal errands.
• Sustainability & Culture Leadership: Elected to the Junior Board and led the Green Committee, initiating and promoting sustainability efforts to reduce the company's carbon footprint. Facilitated team meetings to drive awareness and embed environmentally responsible practices.
• Administrative & Financial Support: Processed purchase orders via Paprika, approved invoices within budget authority, and set up new suppliers. Ensured efficient documentation and financial tracking for front-of-house operations.

Membership, Concierge & Events Manager - Purple Dragon Play Ltd

(2015-08 - 2017-02)

• Event Planning & Delivery: Planned and executed bespoke events for the exclusive UHNW membership base, including private celebrations, seasonal parties, and in-house functions. Oversaw every detail from concept to execution, ensuring luxury standards, seamless delivery and client satisfaction.
• Team & Department Leadership: Managed a team of seven within the Concierge and Membership department, overseeing scheduling, daily operations, and service quality to maintain a high-performing, guest-focused team culture.
• Client Engagement & Membership Sales: Acted as brand ambassador, providing personalised tours and managing the onboarding of new members. Maintained high service standards with VIP clients, celebrities, and royalty.