Office Coordinator - Be First Regeneration Limited
(2026-06 - 2026-08)
- Responsible for maintaining a safe, organised, and welcoming office environment, ensuring compliance with health and safety standards
- Ensured the accuracy of project documentation and records, monitoring progress and following up on outstanding issues
- Procured services and managed the relationship with external suppliers ensuring that the services received are in line with agreed KPIs and service level agreements, providing feedback on a regular basis
- Managed supplier issues and service interruptions promptly, escalating where needed and ensuring timely resolution against agreed SLAs
- Acted as first point of contact for all office-related matters for internal and external stakeholders, such as staff, HR team, as well as building management and suppliers
- Responded calmly to urgent office, scheduling and facilities issues, resolving problems quickly with minimal disruption to business operations
- Proactively identified improvements to office processes and introduced more efficient ways of working to enhance staff experience and reduce administrative delays
- Leveraged AI (Microsoft Copilot) to automate administrative tasks, such as minute taking, task allocation, sending automatic replies to speculative emails, and improve document layout and content
- Prioritised meeting requests and resolved scheduling conflicts in a fast-paced consultancy environment
- Ensured adherence to office access control policies, including management of fobs and access cards, especially during on and off boarding
- Introduced strong health and safety standards, developing and embedding office health and safety policies, overseeing DSE compliance, office risk awareness and safe working practices across the workplace
- Ensured First Aid kit and supplies were adequately stocked and maintained
- Delivered regular communications, taking a proactive role in shaping the office culture and improving team collaboration
- Coordinated outbound mail deliveries
Office Manager - Zuhlke Engineering Ltd via Elbrus Partners - London
(2026-05 - 2026-06)
Contract
- Managed the day-to-day upkeep of the London office, ensuring a safe, welcoming, and well-maintained working environment in line with health and safety standards
- Remote managed offices in Manchester and Edinburgh, ordering in office supplies, food and booking maintenance workers where required
- Managed the office management budget and associated credit card expenses
- Procured services and acted as first point of contact for all office-related matters for internal and external stakeholders, such as staff, HR team, as well as building management and suppliers
- Responded calmly to urgent office, scheduling and facilities issues, resolving problems quickly with minimal disruption to business operations
- Prioritised meeting requests and resolved scheduling conflicts in a fast-paced consultancy environment
- Ensured adherence to office access control policies, including management of fobs and access cards
Office Manager - Alma Economics
(2024-12 - 2026-01)
- Responsible for maintaining the condition of the office, creating a welcoming work environment that adheres to health and safety standards
- Assisted with moving to a new office, helping turn Alma into a multi-site environment
- Managed the office management budget and associated credit card expenses, reducing unnecessary spend through supplier review and cost controls
- Procured services and managed the relationship with external suppliers ensuring that the services received are in line with agreed KPIs and service level agreements, providing feedback on a regular basis
- Managed supplier issues and service interruptions promptly, escalating where needed and ensuring timely resolution against agreed SLAs
- Acted as first point of contact for all office-related matters for internal and external stakeholders, such as staff, HR team, as well as building management and suppliers
- Responded calmly to urgent office, scheduling and facilities issues, resolving problems quickly with minimal disruption to business operations
- Managed complex diaries for senior leadership, coordinating internal and external stakeholder meetings across multiple time zones
- Proactively identified improvements to office processes and introduced more efficient ways of working to enhance staff experience and reduce administrative delays
- Leveraged AI (Microsoft Copilot) to automate administrative tasks, such as minute taking, task allocation, sending automatic replies to speculative emails, and improve document layout and content
- Prioritised meeting requests and resolved scheduling conflicts in a fast-paced consultancy environment
- Supported senior executives by managing inbox queries, travel arrangements and confidential correspondence
- Ensured adherence to office access control policies, including management of fobs and access cards
- Introduced strong health and safety standards, developing and embedding office health and safety policies, overseeing DSE compliance, office risk awareness and safe working practices across the workplace
- Ensured First Aid kit and supplies were adequately stocked and maintained
- Delivered fire warden training to ensure the office had a sufficient number of wardens on each floor
- Delivered monthly staff events and regular communications, taking a proactive role in shaping the office culture and improving team collaboration
- Coordinated outbound mail deliveries
- Managed all aspects of onboarding and offboarding staff
- Provided IT support including software and hardware upgrades
Office Manager - SystemIQ
(2024-09 - 2024-11)
- Managed office upkeep to create a safe, compliant and welcoming working environment
- Managed the office management budget and associated credit card expenses
- Ensured adherence to office access control policies, including management of fobs and access cards
- Liaised with internal and external stakeholders, such as building management, cleaners etc.
- Managed the DSE portal admin and highlighting any risks to the HR team
- Acted as a calm and reliable first point of contact for staff, visitors and suppliers in a busy office environment
- Ensured compliance with the company's environmental sustainability ambitions by only ordering supplies and merchandise from B-certified corporations
- Monitored workplace compliance, access control and DSE processes to support a safe and well-managed office
- Coordinated outbound mail deliveries
Team Assistant - Team Internet
(2023-02 - 2024-07)
- General office management duties
- Ensured all staff are properly equipped and feel part of the culture
- Provided diary and administrative support to senior executives, ensuring effective time management and prioritisation
- Coordinated travel, meetings and stakeholder communications on behalf of leadership
- Acted as a gatekeeper, managing competing priorities and escalating urgent matters appropriately
- Expenses
- Creating new and ongoing liaisons with external providers
- Ensuring the security of the office
Front Desk Receptionist - CBRE - Saint James Place
(2022-10 - 2023-02)
Indirect contract
- Meeting and greeting clients
- Set up client events utilising Condeco, setting up and dressing down rooms as well as liaising with catering, etc.
- Operated a post room including special deliveries, franking, internal mail, and international mail
- Basic IT maintenance
- Maintained health and safety
Workplace Coordinator - CBRE - TikTok
(2022-07 - 2022-09)
Indirect contract
- Conducted floor checks for Health and Safety purposes
- Liaised with the client with regards to protocols
- Accepted and maintained stock levels of various products
- Monitored space utilisation, making adjustments to suit the office needs and ensure space utilisation is economical and efficient
- Ensured that food is hygienically prepared, displayed and disposed of
Corporate Receptionist - Office Concierge
(2022-04 - 2022-06)
- Meeting and greeting clients
- Set up client events utilising Condeco, setting up and dressing down rooms as well as liaising with catering, AV etc.
- Operated a switchboard, receiving calls from potential clients, dealing with sales calls and transferring internal calls
- Maintained office health and safety
Front of House Officer - The Honourable Society of the Middle Temple
(2015-04 - 2022-04)
- Acted as a first point of contact between clients and the different departments within the organisation
- Sold merchand
