Padma Vontela
Post Room Operator and Office Administrator
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About
A professional and dedicated individual, eager to apply previously gained skills and knowledge in a new and challenging role. Throughout an extensive work-history a variety of capabilities have been developed, including the ability to communicate effectively at all levels, manage own work, fully understand company goals and objectives, execute an excellent level of customer service and work both as a productive team-member and self-motivated individual. Additionally, administrative, time-keeping and inter-personal skills have been a paramount to success, particularly during my previous works.
Experience
Post Room Operator and Office Administrator - TELEBANK - Slough
(2017-10 - 2025-08)
- Sorting Post and opening post of different charities
- Scanning Documents
- Quality Check of scanned documents
- Fulfillment of orders from clients
- Data entry and helping in other duties in administrative department
- Checking dispatch documents are accurate
- Presentation and filing of documents and drawings
- Responsible for maintaining hard copy information
- Issuing and distributing controlled copies of information
- Managing and maintaining a Document Control System
- Provide advice on procedures of issue and methods in accessing the system
- Ensuring all documents are as up to date as possible within electronic filing systems
- Ensure all incoming mail is sorted by client vise and allocate to correct account manager
- Ensure all outgoing mail is posted in most effective manner
- Ensure outgoing thank you card mails are distributed to correct addresses efficiently
- Ensure all the sites postal needs are met on a daily basis
- Receiving mail off Royal mail delivery drivers, checking and signing their paperwork
- Sorting incoming mail to individuals and departments with the site
- Collection of mail at designated collection points throughout the building
- Sorting of mail by charity, ensuring the most cost-effective method is used
Document Controller - DNP Investments Limited - Bedford
(2016-07 - 2017-07)
- Provide advice on procedures of issue and methods in accessing the system
- Ensuring all documents are as up to date as possible within electronic filing systems
- Prepared employee timesheets and expense reports for 10 contract employees
- Data entry through Share File, PDM System Software and Excel, entered up to 100 documents daily
- Handled all hard copy and electronic filing
- Responsible for all invoicing to and from clients and vendors
- Created power point presentations for executive quarterly reviews with clients/vendors
- Booked executive travel and held multi-company catered meetings bi-monthly
- Entered and cross-referenced documents in PDM Software
Document Imaging Specialist - CAPITAL CAPTURE - Old Street, London
(2007-03 - 2015-03)
Administrative duties involve document management through sorting mails, preparing the paper documents and digitizing by scanning them. The scanners and scanned documents are checked for high quality
- Validating (data entry) the quality-checked documents
- Invoice processing using KTM (Kofax Transformation Module) software
- Finally uploading them to the electronic databases
- Achieving targets and maintaining confidentiality plays a key role
- Ensuring good communication within the team at all times
