Vera Gogu

• A confident, well organized, hard-working, and reliable individual, who can cope with high levels of responsibility and workloads. 
• A team player with good inter-personal skills, believes in collaborative working, enjoys working independently also, depending on the job requirements.
• Ensures a positive and trustworthy image of the corporations represented and takes pride in office management and organizational skills. 

Employment History: 

Corporate Receptionist/Administration Assistant – temping via Admiral Recruitment Group, London

Clients include: Warner Bros Entertainment UK, Thomson Reuters, Stephenson Harwood, Paragon Brokers, London South Bank University, Willis Towers Watson, Citi Group Bank, Vodafone, MoneyCorp, Network Rail, Ghallagher, Heidelberg, Fidessa and Deloitte.

• Greeting, hosting, and providing five-star hospitality to all guests, informing their host, and directing them to their internal destination.
• Ensuring all external and internal enquiries are efficiently transferred to the corresponding departments via email or telephone through CISCO switchboard.
• Managing room bookings on Outlook and managing hospitality requests (AV and catering). 
• Managing the upkeep of equipment and stationery.
• Franking mail and distributing correspondence after scanning documents; booking couriers.
• Maintaining security for the building/company. 

September 2019 – November 2021 (2-year contract)

Responsible for Reception, Secretarial and Administrative support to staff and Building/Office managers – clients including: Alexander McQueen, Lombard Odier, King & Spalding International LLP, Munich Re, Montagu Evans and Aegon.

• Maintaining health and safety procedures including fire drills, evacuations and Covid adjustments.
• Liaising with Managing Agent and contractors regarding any maintenance problems and overseeing all planned building and maintenance work.
• Admin duties: CRM and Excel data entry and archiving; draft, format, and print relevant documents; preparing letters, presentations and reports; binding and photocopying.
• Ordering office stationery, office consumables and equipment to maintain proper stock levels.
• Conducting induction of new starters, issuing new starters passes.
• Liaising with IT departments for office updates to internal software.
• Keeping records of office expenses.
• Managed the post room, distributed post and organized couriers. 
• Booked taxies, couriers, hotels, and restaurants.
• Organizing staff social events.
• Processing invoices. 

Lead Corporate Receptionist 

• Managing the Reception area and Front of House team to ensure visitors and tenants experience a 5* service.
• Organizing POP-UP events at the Ground Floor Reception
• Provide essential front of house training to new starters and cover staff.
• Managing reception emails, diary management and making sure tenants are always informed with any building updates.
• Provide administration support to the building management team and produce monthly visitor and lost passes reports.
• Assisting building management with arranging work permits for contractors.
• Manage stationary stock levels and raising PO's with building management when required.

March 2014 – November 2016

Part-Time PA - Replicell, Irvine, California, USA

RepliCell, LLC is a privately held research company located in Irvine, California. Founded in 2012, RepliCell developed the world’s first Stem Cell (SSC) via non-embryonic research pathways. 

My main responsibilities as Personal Assistant include:

• Diary management and travel management
• Dealing with administrative tasks; creating fundraising presentations
• Helping with day-to-day operations and assisting the executive with scheduling appointments
• Dealing with correspondence and phone calls

June 2011– September 2011 - Sales Assistant - Abercrombie & Fitch – Shop, Eatontown, New Jersey, USA

June 2009- June 2012: 

B.Sc. (Journalism and Communication Sciences), Moldova State University, Moldova