Executive Assistant to CEO at SES AI Corporation (SES:NYSE) (2025-12 – Present)
- Lead the end-to-end setup of the company's Hong Kong entity, including navigating legal requirements, establishing corporate structures, and successfully executing corporate bank account openings.
- Direct the application process for Hong Kong government funding programs. Analyze complex regulatory requirements, set out responsibilities, and orchestrate cross-functional teams to ensure accurate and timely completion of all required application sections.
- Manage comprehensive logistics for executive relocation, including navigating the competitive admissions process for international schools in Hong Kong. Facilitate all steps from meticulous application preparation to interview coordination.
- Initiate and orchestrate high-impact marketing campaigns and events across overseas markets and China. Direct venue selection, preparation, and setup, while collaborating closely with the sales team to ensure seamless customer follow-up and engagement.
- Administer the marketing event and team budgets, conducting regular reviews and updates with the finance department to ensure fiscal compliance and optimize resource allocation.
- Prepare comprehensive Market Intelligence Reports and conduct in-depth research on diverse personal and business matters to support executive decision-making.
- Partner with Human Resources to streamline the recruitment process by screening and evaluating candidates for various pivotal roles across the HQ and Shanghai offices.
- Coordinate, schedule, and facilitate critical internal and external meetings, ensuring effective communication and alignment across all stakeholders.
Executive Assistant to Group Executive Director (Chinese) at Techtronic Industries Company Limited (0669.HK) (2023-12 – 2025-03)
- Coordinate the Director's daily calendar by organizing internal and external meetings and activities worldwide, prepare agendas and follow up on meeting minutes from various departments.
- Manage travel arrangements for business and leisure trips, including booking flights, securing hotel accommodations, planning detailed itineraries, and facilitating via applications.
- Create and maintain financial tracking systems for expense management, and allocate funds to different accounts as needed.
- Oversee operations for multiple private companies, as well as manage local and overseas rental and lease agreements for personal properties associated with these private companies.
- Provide personal assistance to family members including overseeing household maintenance, coordinating domestic helper, and managing day-to-day household operations.
- Maintain organized filing and recording systems for easy retrieval of critical documents.
- Support with ad-hoc projects and tasks as required.
Manager at Trademark2U Hong Kong Limited (2021-12 – 2023-10)
- Successfully set up the HK branch office, ensuring smooth operations and compliance with local regulations.
- Oversaw branch operations and sales, implementing strategies to drive revenue growth and achieve targets.
- Prepared monthly reports for management review, providing insights and recommendations for improvement.
- Maintained budgets and optimized expenses.
- Participated in assignments and projects as requested by management, contributing to overall organizational goals.
- Developed and maintained strong relationships with clients.
- Designed strategies and set goals for branch growth.
- Provided all-rounded administrative support to the HQ sales and marketing team in Malaysia, facilitating smooth coordination and collaboration.
- Handled local requests and follow up on declined cases, ensuring prompt resolution and customer satisfaction.
- Regularly updated media platforms, approaching different potential customers through those platforms.
Assistant to Chairman & Vice-Chairman (Chinese) at Bonjour Holdings Limited (00653.HK) (2015-10 – 2021-08)
- Organized and managed the Chairman's calendar and appointments, ensuring efficient scheduling and time management.
- Arranged and coordinated internal and external business meetings and social events, including charity functions and various association activities.
- Assisted in the Chairman's corporate, business, and investment-related activities, tasks, and projects, including record keeping, liaison, coordination, scheduling, project monitoring, research, and analysis.
- Provided support for various marketing events and campaigns, taking on the role of an MC to host the events and engage the audience.
- Monitored and updated information on social media sites, while also handling ad-hoc promotion tasks.
- Assisted the product development team in launching new products on time, ensuring smooth coordination and timely execution.
- Managed chairman's relevant databases and filing systems, ensuring efficient organization and easy retrieval of information.
- Handled financial and accounting matters for the Chairman with the utmost confidentiality and accuracy.
- Prepared and sent business and private correspondence, maintaining professionalism and attention to detail.
- Made all arrangements and accompanied the Chairman and family to local and overseas functions and trips, providing comprehensive support.
- Coordinated and assigned daily duties to four domestic helpers and two drivers, as well as managed payroll, visa renewals, and holiday arrangements.
- Performed other duties as assigned.
Business Assistant to Chief Marketing Officer (French) at TCL Mobile Communication (HK) Company Limited (01070.HK) (2014-11 – 2015-07)
- Directly reported to the CMO and collaborated closely with directors from Marketing, Product Portfolio, Design, Regional Product Strategy, and Digital Marketing.
- Organized and prepared materials for internal and external meetings, ensuring a comprehensive understanding of project statuses, and initiated communication with relevant parties.
- Managed the department's budget on a monthly and quarterly basis, tracking outstanding balances, and summarizing spending across different teams and finance.
- Handled confidential documents such as NDAs and contracts, while also conducting business correspondences, reports, and inquiries.
- Managed relationships with suppliers, vendors, and partners, prioritizing meetings and work tasks accordingly.
- Traveled frequently to China and other overseas event venues to attend meetings and stay updated on work progress.
- Provided instructions on behalf of the CMO to manage department operations, including staff reimbursements, action decision requests, and document approvals.
- Conducted research and analysis on ongoing product development, summarizing the results for reporting to the CMO.
Secretary to Directors (British Chinese and Korean) at Kazakhmys Marketing and Logistics Limited (00847.HK) (2012-10 – 2014-05)
- Directly reported to the Head of Sales and Sales Director, providing comprehensive support and assistance.
- Managed directors' calendars, arranging daily appointments, meetings, and travel arrangements.
- Liaised with internal and external parties to consolidate function and meeting briefs for directors, facilitating clear communication and effective preparation.
- Assisted in organizing and preparing for board meetings, committee meetings, and prepared minutes and company documents for groups, ensuring smooth proceedings and accurate documentation.
- Handled business correspondences, reports, inquiries, and other confidential and professional documents, maintaining professionalism and confidentiality.
- Provided support to the marketing and logistics team, including preparing daily price reports.
- Reviewed and followed up on reimbursement claims, medical insurance, and bank matters.
- Organized visa and related documents for directors, team members, visitors, and clients, facilitating smooth travel arrangements.
- Supported administration to ensure smooth daily office operations, contributing to a productive and efficient work environment.
- Handled personal and directors' family matters.
Assistant to Executive Directors (Dutch and Japanese) at Winsway Coking Coal Holdings Limited (01733.HK) (2010-11 – 2012-09)
- Directly reported to the Executive Directors, providing comprehensive support and assistance.
- Organized daily schedules, weekly meetings, and local/overseas conferences.
- Arranged agendas and itineraries for board meetings and subsidiary meetings, facilitating smooth proceedings and effective decision-making.
- Assisted directors with account management, travel logistics, and all bookings.
- Arranged hospitality for visitors, investors, and government officials, ensuring a warm and professional welcome.
- Prepared materials for presentations, roadshows, local/overseas conferences, and board meetings.
- Maintained effective communication between the Executive Directors, board members, investors, PR teams, and the public, fostering strong relationships and clear messaging.
- Provided support to Vice Presidents and Managing Directors when they traveled between China and Hong Kong for meetings and conferences.
- Supported the Admin & Account department with daily petty cash flow, procurement of office equipment, stationery, and pantry supplies, as well as office equipment maintenance arrangements.
- Handled personal matters such as housing, visa, and membership, ensuring smooth and efficient resolution.
Project Liaison Officer / Course Coordinator at Synergy Education Provider Co. Ltd. (2008-03 – 2010-10)
- Organized English courses.
- Managed the teacher database, maintaining accurate records and facilitating efficient teacher assignments.
- Supported the teaching progress of both Western and Chinese NET (Native English Teacher) teachers, providing guidance and assistance as needed.
- Assisted the Chief Operating Officer with account management, contracts, and monitoring teacher progress, ensuring client satisfaction and successful program implementation.
- Collaborated with English course designers, providing input and feedback to create engaging and effective curriculum materials.
- Substituted for teaching special programs, ensuring continuity and quality education delivery.
