Sr Officer HR - Sopan O&M Company Pvt Ltd - Indian Oil Corporation Limited, Gujarat Refinery, Vadodara, Gujarat
(2024-11)
As a Sr. Officer – HR & Admin, actively managing and coordinating a wide range of Human Resources and Administrative responsibilities to ensure smooth operations at the site.
- Screening and evaluating profiles of new joiners to ensure compliance with project requirements
- Facilitating onboarding procedures, including coordination for gate pass creation, document collection, and departmental introductions
- Verifying and processing monthly labour bills from 13 contractors with accuracy and adherence to compliance norms
- Coordinating with contractors for documentation and workforce-related queries
- Maintaining daily attendance records for staff and departmental workers
- Managing overtime calculations and ensuring accurate reporting for departmental workers
- Coordinating with the Technowin (Punching Data Provider) team for punch-related issues such as activation and deactivation of attendance IDs
- Drafting and sending official communication via email regarding staff movements, new joiners, contractual workers, and departmental workforce updates
- Handling vehicle and lunch arrangements
- Overseeing the daily management and upkeep of the company guest house, ensuring a comfortable stay for visitors and staff
- Managing the provision of evening snacks for staff during critical operations such as plant shutdowns
- Raising and following up on IT material requests for staff to ensure timely provisioning of laptops, systems, and accessories
IR/Admin Assistant - Larsen & Toubro Ltd - Mumbai-Ahmedabad High Speed Rail Project, Vadodara, Gujarat
(2022-11 - 2024-11)
Responsible for complete TIME OFFICE functions of the project involving handling a workforce of approximately 1000 workmen, taking care of their welfare and safety, maintaining their colonies, and arranging medical checkups.
- Liaison with clients, District Administration and Outsiders
- Arrangements for occasions and Receiving guests
- General arrangements and supervision of Staff Welfare activities
- Vehicle use policy – individual vehicles, shared vehicles, pickup and drop facility, control on mileage and fuel consumption, discipline of regular logbooks, overall budgetary control
- Formulating and implementing policies for managing housekeeping and security affairs of the organization
- Assisting in all administrative activities of the Company on a daily basis such as maintenance of pantry, general repairs, procurement of Stationery, entering into AMC's and solving grievances of employees
- Providing a hygienic environment for workmen to work as well as to live
- Mobilization of Manpower required for smooth execution of the project and to speed up the execution
- Liaison with Labour department officials and other related Government departments for all administrative works and maintaining good rapport with them
- Redressed grievances pertaining to workmen in smooth coordination with contractors and Management
- Maintaining all the statutory records and submission of returns as per Statutory requirements on time
- Arranging and monitoring vehicles for pick up and drop of staff at site
- Watch almost every activity of the plant and take corrective steps Responsible for all Admin activities including Security, Transportation, Gardening, Canteen etc
- Responsible for local Human Resources activation plans
- Collect Human Resources/Organization Effectiveness metrics and measurement for the business across the entire HR lifecycle
- Overall coordination for transport Facility & security of circle office
- Liaising with various govt. dept. Such as Electricity Boards, Development Authorities, Police Dept., Local Administration, Fire Dept. etc
- Outsourcing AMC contracts for the maintenance of office building, infrastructure, office equipment, machinery and other assets of the organization
- Overall coordination for company owned guest houses regarding allotment of rooms & monitoring all the expenses related to the guest house
- Providing information & reports to higher management which helps making designs to them
- Coordination with vendors & processing their invoices
- Proving the assistance and end-to-end coordination with concerned vendors
- Successfully Prepare for Subcontractor Wage sheet and monthly PF, and also Prepare for Departmental Staff Wage-sheet, PF, Bonus. Coordination with Accounts and Planning Department
- New Subcontractor and new Labour Screening and First-Aid with Complete ID or Age Proof
- Issue New Gate pass or Renewal from TIME OFFICE as required
- Manage of Daily utility for Labor at Site like Drinking water, Restroom etc
- Successfully implemented Performance Management of Labor (EHS, Hygienic Environment for person) Social activities etc
- Grievances handling
- Disciplinary and Corrective Actions
- Initiating disciplinary actions and domestic enquiries as and when required
- Issuing Absconding notices, termination notices duly following principle of Company Norms
- Handling grievances pertaining to Group Personal Accident Insurance, Family medi claim policy, WC policy and compensation management in case of fatal accidents
- Managing employee welfare viz., canteen, accommodation, transportation, recreation, etc
Executive Assistant - Godawari Farms and Services - Mumbai-Ahmedabad High Speed Rail Project, Vadodara, Gujarat
(2021-04 - 2022-10)
Land Acquisition and Rehabilitation & Resettlement work for the MAHSR project with focus on guiding project affected people and coordinating with various government offices.
- Land Acquisition by Right to Fair Compensation and Transparency in Land Acquisition, Rehabilitation & Resettlement Act, 2013
- To guide project affected people about HSR project
- Coordinate with Land Acquisition office with Mamaltdar and Dy Collector
- Coordinate with the District Inspector Land team for Joint Measurement Survey and resurvey and short out Pending like Hissa Dursti, Mutation entry etc
- Liaising with the Forest and Horticulture Officer for Tree Cutting and Tree transplantation approval work
- Liaising work with the Police station for police force for site possession
- Arrange Stakeholder Meeting with Project Affected People, Talati and Sarpach in Village
- Visit affected house for Land Acquisition and R & R Work
- Making Private and Government Land Proposals
- Micro Planning Work (In Detailed Work on the Data of Project Affected People's)
- To Dismantle of Compensated structures
- Consent and Award work Project Affected People
- Explain Entitlement Matrix to Project Affected People
Executive Assistant - MDS Facilities - Mumbai-Ahmedabad High Speed Rail Project, Vadodara, Gujarat
(2019-02 - 2021-03)
Land Acquisition and Rehabilitation & Resettlement work under the Right to Fair Compensation and Transparency in Land Acquisition, Rehabilitation & Resettlement Act, 2013.
- Liaising work with Government office
- Land Acquisition by Right to Fair Compensation and Transparency in Land Acquisition, Rehabilitation & Resettlement Act, 2013
- Making Private and Government Land Proposals
- Coordinate with the District Inspector Land team for Joint Measurement Survey and resurvey and short out Pending illike Hissa Dursti, Mutation entry etc
- Micro Planning Work (In Detailed Work on the of Data Project Affected People's)
- Consent and Award work Project Affected People
- Liaising with the Forest and Horticulture Officer for Tree Cutting and Tree transplantation approval work
- Arrange Stakeholder Meeting with Project Affected People, Talati and Sarpach in Village
- Explain Entitlement Matrix to Project Affected People
- Coordinate with the Land Acquisition office with Mamaltdar and Dy Collector
- Supervising ROW marking and Fixing Team
- Coordinate with DILR Surveyor for Join Measurement Survey
- Making Government Land Proposals for Land Acquisition
- Organized Stack holder and Pre consent Meeting Village Wise
- Make Stakeholder Meeting Reports
- Coordinate with Land Owners and Guide for Project Progress
Community Representative - Arcadis India Private Limited - Mumbai-Ahmedabad High Speed Rail Project, Vadodara, Gujarat
(2018-06 - 2019-01)
Community engagement and liaison for the MAHSR project involving coordination with project affected people and government offices.
- Arrange meetings with Project affected people, Talati, and Sarpanch
- Inform all Project affected people about the MAHSR Project
- Coordinate with the Land Acquisition Office
- Supervise the ROW marking and fixing team
- Coordinate with the DILR Surveyor for joint measurement surveys
- Prepare government land proposals for land acquisition
- Organize stakeholder and pre-consent meetings village-wise
- Coordinate with landowners and provide guidance on project progress
Field Supervisor - Abdul Latif Jameel Poverty Action Lab (J-PAL) - Chotila, Surendra Nagar, Gujarat
(2017-05 - 2018-05)
Supervised field operations for agricultural research project involving data collection from farmers and agricultural productivity analysis.
- Conducted field visits to various villages to interact with farmers and collect agricultural data
- Gather detailed information on irrigation schedules, types of fertilizers used, frequency of application, and their effectiveness
- Recorded data using tablets and ensured accurate and timely submission to the Ahmedabad J Pal office
- Assisted in analysing farming practices to contribute to research on agricultural productivity and sustainability
Doorstep Banking Officer - Bandhan Bank - Patan, Gujarat
(2016-11 - 2017-04)
Door-step banking services focused on assisting women in forming self-help groups and managing microfinance products.
- Assisted women in forming self-help groups and educated them about low-interest loan options
- Provided detailed information on different loan schemes, instalment structures, and repayment procedures
- Facilitated loan disbursement after ensuring borrowers understood the terms and conditions
- Conducted weekly group meetings to collect loan instalments and address any concerns
- Managed multiple groups daily, collecting repayments from 8 AM to 12 PM and processing new loan applications for eligible members afterward
- Assisted women in obtaining additional loans upon successful repayment of their previous loans
Supervisor and Investigator - Centre for Operation Research and Training - All over Gujarat, Diu & Daman
(2015-10 - 2016-06)
Field supervision and data collection for the National Family Health Survey covering multiple regions.
- To acquire sample household lists and maps for each primary sampling unit (PSU) in which his or her team will be working
- To become familiar with the PSU where the team will be working and determine the best arrangements for travel and accommodations
- To inform local authority to about survey and gain their cooperation
- To obtain all monetary advances, supplies, and equipment necessary for the team to complete its assigned interviews
- To assign work to interviewers, taking into account the linguistic competence and gender of individual interviewers and ensuring that there is an equitable distribution of the workload
- To maintain communication with the data manager at the central office, in order to resolve problems arising during fieldwork
- Communicate any problems to the field coordinator
- Make an effort to develop a positive team spirit and congenial work atmosphere, along with careful planning of field activities which contributes to the overall quality of the survey
