Ashish Ahir

Senior Administration & Corporate Services professional with 15+ years of experience leading facilities management, vendor and AMC negotiations, travel and mobility operations, statutory compliance, and executive support across multi-location corporate environments. Proven record of delivering 10–15% travel and vendor cost savings and up to 30% improvement in operational efficiency, while leading administrative teams of 10+ professionals. Trusted partner to Chairman and Director-level leadership on confidential, high-stakes matters, legal coordination, and property and asset management.

Recognized twice, in 2022 and 2023, for outstanding administration and branch management. Skilled at building robust vendor ecosystems, optimizing budgets, and ensuring seamless corporate support functions.

Administration & Corporate Services Manager at Grauer and Weil (India) Limited (2026-02 – Present)

Reports to Director

• Led end-to-end administration, facilities, and infrastructure operations across multiple locations, improving operational efficiency by up to 30%.
• Directed vendor and AMC contract negotiations and renewals, strengthening SLA compliance across administrative and facility functions and delivering 10–15% cost savings.
• Managed domestic and international travel operations for senior leadership, reducing travel costs by 15–20% through vendor negotiations and optimized booking channels.
• Oversaw statutory and regulatory compliance — fire safety, workplace hygiene, licenses, and government liaison — and supported ISO and CSR initiatives.
• Served as Executive Assistant to the Chairman, managing confidential correspondence, calendar, travel, and stakeholder communication with high discretion.
• Directed legal coordination and representation across Small Causes Court, City Civil Court, and High Court proceedings, keeping Directors updated on case progress.
• Managed property and asset portfolio, including insurance renewals, utility payments, and vendor services for residential and commercial properties.
• Led HR coordination spanning onboarding, HRMS (ZingHR) administration, payroll inputs, and employee engagement; supervised a team of 10+ administrative professionals.

Manager – Administration & Facilities at TVS Industrial & Logistics Parks Private Limited (2024-09 – 2026-01)

Reports to Chairman

• Managed end-to-end administration, facilities, travel, compliance, and executive support functions.
• Negotiated vendor and AMC contracts, achieving 10–15% cost savings while ensuring SLA compliance across facility operations.
• Coordinated domestic and international travel, visas, insurance, and emergency logistics for senior leadership.
• Supervised housekeeping, security, pantry, transport, and office infrastructure operations.
• Ensured statutory, legal, ISO, and CSR compliance across offices and properties.
• Acted as primary liaison between the Chairman, stakeholders, legal counsel, and government authorities.
• Streamlined administrative processes, improving efficiency by up to 30% and enhancing team productivity.

Senior Manager – Administration & Executive Support at A. S. Moloobhoy Pvt. Ltd. (2019-02 – 2024-09)

Reported to Managing Director

• Directed daily administrative operations across multiple branches, ensuring compliance and seamless workflow.
• Planned and executed corporate events, conferences, and seminars at high-profile venues.
• Managed property portfolio, rental agreements, renovations, and cost-optimized vendor negotiations.
• Oversaw administrative budgets, achieving significant cost savings and resource efficiency.
• Coordinated domestic and international travel, visas, FRRO compliance, and delegation logistics.
• Provided executive support, including calendar management, confidential documentation, and stakeholder liaison.
• Supervised employee travel, expense management, guesthouse operations, and AMC contracts.

Career Development & Higher Education at Self-Development (2016-02 – 2019-01)

Pursued higher education and professional skill development

Senior Manager – Travel Desk at Fabtech Technologies International Ltd. (2013-03 – 2016-01)

• Managed global travel operations, including ticketing, visa processing, and hotel bookings for employees, directors, and guests; liaised with consulates, embassies, and airlines.
• Oversaw office and guesthouse administration, vendor billing, insurance management, and ERP entries.

Manager – Travel Desk at Akshara Visa Consultancy Pvt. Ltd. (2006-03 – 2013-02)

• Led air ticket and visa operations across regions, managing client portfolios and ensuring documentation accuracy.

Master of Business Administration (MBA) in Operations

Bachelor of Commerce in B. Com