Ashnaa Sathish

Highly organized Executive Assistant with experience providing strategic executive, administrative, HR and operational support to the Managing Director across three companies under the same leadership. Adept at executive coordination, departmental follow-ups, office administration, recruitment, onboarding, documentation, HR operations and confidential executive support. Recognized for exceptional communication, multitasking, time management, discretion and the ability to deliver under pressure.

Executive Assistant to the Managing Director - Aakash Fertility Centre / The Roarr Media - Chennai

(2025-07)

Provide strategic executive support to the Managing Director across multiple business verticals, including a Fertility Centre & Hospital, a Media Branding company, and a new birthing center project simultaneously.

• Manage the Managing Director's calendar, appointments, meetings, travel schedules, confidential correspondence, and executive documentation.
• Independently handle executive secretarial responsibilities, ensuring smooth business operations in the Managing Director's presence and absence.
• Prepare presentations, meeting agendas, Minutes of Meeting (MoMs), executive reports, business correspondence, and management documentation.
• Coordinate with internal departments and external stakeholders to ensure timely execution of business priorities.
• Maintain complete confidentiality while handling sensitive business, financial, legal, and employee information.

Hospital Operations & Administration - Aakash Fertility Centre - Chennai

(2025-07)

• Coordinate the day-to-day operations of the hospital across all departments to ensure efficient and seamless functioning.
• Conduct regular departmental follow-ups and operational reviews to monitor workflow, resolve issues, and improve efficiency.
• Coordinate with clinical, nursing, laboratory, pharmacy, finance, administration, marketing, and support teams for smooth hospital operations.
• Track departmental progress and provide daily, weekly, and monthly operational reports to the Managing Director.
• Maintain operational documentation and ensure timely execution of management decisions.
• Coordinate the renewal, maintenance, and updating of hospital licenses, registrations, statutory documents, and regulatory portals.
• Ensure compliance with statutory and regulatory requirements by maintaining accurate documentation and coordinating with relevant authorities.
• Liaise with external consultants and government departments for licensing and compliance-related activities.

Human Resources Operations - The Roarr Media - Chennai

(2025-07)

Media Branding Company

• Independently manage the complete Human Resources function for the organization.
• Handle end-to-end recruitment, candidate sourcing, interviews, hiring, onboarding, induction, and employee documentation.
• Manage attendance, biometric records, leave administration, employee files, and HR documentation.
• Coordinate employee grievance resolution and support workforce planning with department heads.
• Maintain HR records, compliance documentation, and prepare periodic HR reports for the Partners.

Project Coordination - Aakash Fertility Centre / The Roarr Media - Chennai

(2025-07)

New Birthing Centre Project

• Coordinate the execution of the new birthing centre project from planning through implementation.
• Liaise with civil contractors, architects, interior designers, branding agencies, consultants, and vendors to ensure project timelines are met.
• Coordinate civil works, interior fit-outs, branding activities, procurement, and day-to-day project execution.
• Conduct regular site visits to monitor project progress and prepare detailed site inspection reports.
• Negotiate with vendors, obtain quotations, compare costs, and support procurement decisions.
• Track project budgets, expenses, invoices, payment schedules, and financial documentation.
• Prepare weekly project progress reports, expense trackers, and executive summaries for the Managing Director.
• Coordinate effectively between internal teams and external stakeholders to ensure timely completion of project milestones.

Legal, Compliance & Stakeholder Coordination - Aakash Fertility Centre / The Roarr Media - Chennai

(2025-07)

• Coordinate with legal counsel regarding partnership agreements, contracts, legal documentation, and statutory matters.
• Facilitate the preparation, review, execution, and maintenance of agreements by coordinating with lawyers and business partners.
• Follow up on legal documentation, contract execution, and compliance requirements to ensure timely completion.
• Maintain confidential legal records and organize contract documentation for executive review.
• Act as the primary liaison between the Managing Director and external consultants, legal advisors, vendors, government authorities, and business partners.

B.Sc. (Hons.) - Biomedical Sciences - Sri Ramachandra Medical College & Research Institute (2018-07 - 2022-05)

Master of Public Health - Public Health - Thomas Jefferson University (2022-08 - 2024-03)