Disha Sharma

HR & Administration professional with 8.5 years of experience, including 5 years in Human Resources and 3.5 years in Administration & Operations. Proficient in end-to-end HR operations, talent acquisition, payroll management, statutory compliance, employee relations, performance management, and policy development. Skilled in driving operational efficiency, optimizing HR processes, and leading teams to achieve organizational goals.

HR Manager | ESS transitioned to DeSimone – USA-based company at DeSimone Consulting Engineering India Pvt. Ltd (2026-07 – 2026-10)

HR Manager (Admin & Operations) at ESS Detailing Services LLP (2023-05 – 2026-06)

• Share job descriptions, vacancies, and hiring requirements with the team.
• Guide the team on job postings, candidate sourcing, and role requirements.
• Monitor the team’s resume screening and shortlisting to ensure candidates match the job descriptions and required skills.
• Coordinate candidate calls and interviews, conduct first-round interviews, and take end-of-day follow-ups from the team on recruitment progress.
• Share interview feedback with management and coordinate candidate selection, salary discussions, offer releases, and joining follow-ups.
• Coordinate candidate documentation and verify all joining documents.
• Prepare and issue offer letters and appointment letters.
• Complete joining formalities, employee data entry, and employee master creation.
• Conduct employee induction covering company policies, processes, workplace conduct, and HR procedures.
• Complete HRMS and attendance setup for new joiners and maintain organized employee files and on boarding records.
• Monitor and verify employee attendance, review leave applications and balances, and circulate leave records.
• Approve attendance regularization, leave requests, and compensatory offs (Comp-Offs).
• Verify attendance, leave, and overtime records before monthly payroll processing.
• Analyze late marks and irregular attendance, take necessary disciplinary actions, and ensure adherence to company attendance policies.
• Maintain accurate attendance and leave records and resolve related employee queries.
• Managing complete PF processes- including registrations, monthly workings as per applicable government norms, verification, accurate disbursement, challan generation, and maintenance of statutory records and documentation.
• Managing ESIC process- including registrations, monthly contribution calculations as per eligibility criteria, payment processing, challan generation, and maintenance of statutory records and documentation.
• Managing PT processes- working on the calculations as per applicable government norms, challan generation, and maintenance of statutory records and documentation.
• Managing MLWF process- working on the calculations as per applicable government norms, challan generation, and maintenance of statutory records and documentation.
• Managing the complete NATS process- including apprentice eligibility verification, registration, preparation of required documents, self-attestation as the authorized company representative, coordination of bank attestations, submission of documents to BOAT (Central Government), and ensuring successful disbursement of monthly NATS stipends from BOAT.
• Handled gratuity processes- including employee eligibility verification, gratuity calculations as per applicable government norms and maintenance of statutory records and documentation.
• Handled maternity benefit processes- including employee eligibility verification, benefit calculations as per applicable government norms and maintenance of statutory records and documentation.
• Handled bonus processes as per company policy, bonus calculations, timely processing, successful disbursement, and maintenance of statutory records and documentation.
• Handled leave encashment processes- including leave balance verification, encashment calculations as per company policy, successful payment processing, and maintenance of statutory records and documentation.
• Handled salary arrears calculations and after salary increments, ensuring accurate disbursement and maintenance of statutory records and documentation.
• Handled overtime calculations based on attendance records and applicable company policies, ensuring accurate payment processing and maintenance of related records and documentation.
• Handled F&F settlement processes- including calculation of pending salary, leave encashment, notice pay adjustments, and other applicable dues, ensuring accurate settlement and maintenance of statutory records and documentation.
• Managed POSH, including conducting employee awareness sessions and training, maintaining required documentation, and coordinating Internal Complaints Committee (ICC) formation and compliance records with the external consultant.
• Prepared and issued monthly salary slips, ensuring accuracy of salary components, deductions, and maintaining proper payroll records and documentation.
• Verify statutory workings, challans, returns, and supporting documents. Coordinate with the CA and external compliance consultant, track due dates, and maintain complete, audit-ready records.
• Explained department-wise Key Result Areas (KRAs) and Key Performance Indicators (KPIs) to employees and managers to establish clear performance expectations.
• Prepared and circulated PMS appraisal forms to employees, reporting managers, and HR for performance evaluation and feedback.
• Collected completed appraisal forms, consolidated performance scores and evaluation reports, and submitted them to management for appraisal review and further action.
• Drafted and updated HR policies and the Employee Handbook, including allocation of the annual leave bifurcation.
• Coordinated with legal counsel on employee-related legal matters, assisted with documentation, and supported case follow-ups and resolution as required.
• Reviewed HR policies and internal procedures to ensure consistency with company practices and applicable statutory requirements.
• Supervise the team in managing day-to-day branch administration and office operations to ensure smooth functioning.
• Monitor the team’s handling of vendor coordination, housekeeping, office supplies, utility services, and maintenance activities to ensure all operations run smoothly.
• Oversee the team’s processing and timely disbursement of administrative payment vouchers, maintenance of operational records, and adherence to company policies and SOPs.
• Conduct employee induction, training sessions, knowledge-sharing programs, and HR awareness sessions.
• Communicate HR policies, workplace conduct, procedures, and compliance requirements to employees.
• Identify training needs and maintain training attendance records and related documentation.
• Plan employee engagement activities, festivals, celebrations, and team-building initiatives in consultation with management.
• Discuss and finalize employee welfare and engagement activities with management, ensuring their effective planning and execution.
• Review employee feedback and suggestions with management to identify improvement areas and enhance employee satisfaction, morale, and workplace culture.
• Handle employee queries related to payroll, attendance, leave, PF, ESIC, and HR policies, ensuring timely resolution.
• Address employee grievances and workplace concerns through counselling, appropriate corrective actions, and coordination with management.
• Manage disciplinary matters, including issuing warning letters, maintaining confidentiality, and ensuring adherence to company policies.

HR Manager (Admin & Operations) at Maxgen Technologies Pvt Ltd (2022-07 – 2023-05)

HR Assistant Manager at NAOS Bio derma (2021-12 – 2022-06)

Administrative Professional (2018 – 2021)

Gained extensive experience in administrative operations, supporting organizational efficiency and smooth office management.

• Worked and contributed as a key member of the management team in the administrative domain.
• Supported the organization in implementing efficient, well-organized systems through effective planning, organizing, execution, analysis, and continuous improvement.
• Played an active role in streamlining administrative processes, suggesting improvements, inspecting workflow efficiency, and ensuring alignment with management goals.

MBA in Operations (2025 – 2025)

MBA in HR (2022 – 2022)

B.Ed. – Mumbai University (2019 – 2019)

ECCED (2018 – 2018)

Bachelor of Commerce (2018 – 2018)

HSC (2015 – 2015)

SSC (2013 – 2013)