Sathyajith M

Executive Assistant with 4 years of international experience in the UAE, providing executive support and administrative coordination across the real estate and aviation sectors. Experienced in executive scheduling, offce administration, project coordination, travel management, contract administration, document control, stakeholder coordination, and vendor management. Recognized for maintaining organized processes, handling confdential information, and supporting senior leadership in fast-paced business environments.

Executive Assistant – Executive Support at Flagship Properties & HKVK Aviation DWC LLC (2023-09 – 2026-05)

Flagship Properties is a privately owned real estate company operating four residential buildings with over 300 residential units. HKVK Aviation DWC LLC is part of the same business group involved in aviation infrastructure projects.

• Provided executive and administrative support to the CEO while coordinating closely with the Project Engineer on business operations and project activities across both companies.
• Managed executive calendars, meetings, travel arrangements, correspondence, confdential documentation, and follow-up on key business priorities.
• Coordinated meetings with contractors, consultants, vendors, government authorities, and project stakeholders, ensuring timely communication and accurate documentation.
• Supported the fnal phase of the aircraft hangar project at Mohammed Bin Rashid Aerospace Hub, Dubai South, coordinating inspections, verifcation activities, certifcation meetings, contractor communication, and project schedules.
• Assisted in the completion and handover of the company's fourth residential building by coordinating contractor meetings, inspections, certifcations, and project documentation.
• Prepared reports, presentations, contracts, purchase orders, invoices, and executive correspondence while maintaining organized business records.
• Worked closely with internal departments to monitor project progress, coordinate administrative deliverables, and ensure timely completion of key activities.
• Maintained confdentiality while handling executive documents, contracts, fnancial records, and sensitive business information.

Administrative Assistant at Flagship Properties (2022-06 – 2023-08)

• Supported day-to-day administrative operations across four residential buildings comprising over 300 residential units.
• Prepared and renewed tenancy contracts while maintaining accurate tenant and business documentation.
• Coordinated employee travel arrangements for 40+ employees, purchase orders, invoices, and general offce administration.
• Supported HR and PRO administration, including employee documentation and government-related processes.
• Coordinated with tenants, contractors, vendors, and internal departments to ensure smooth business operations and timely issue resolution.
• Supported the migration of operational records during the transition of a 126-unit residential property from third-party management to in-house operations, ensuring data accuracy and business continuity.
• Maintained organized fling systems, business records, and administrative documentation.

Reception & Billing Executive at RELIANCE DIGITAL (2020-02 – 2022-01)

• Managed reception activities, customer enquiries, and billing operations.
• Processed cash, POS, card, and digital payment transactions accurately.
• Maintained customer records, administrative documentation, and daily operational fles.
• Performed data entry, document fling, and general administrative support.

Diploma in Instrumentation Technology – Industrial Training Institute (ITI) (2020)

Certificate in Automobile Technology – Vocational Higher Secondary Education (VHSE) (2018)