John Mwaura

High-agency Virtual Assistant with 2 years supporting founders and remote operators through calendar management, executive correspondence, document preparation, and cross-tool project coordination. Regularly compiles research and structured summaries to support decision-making, and keeps action items and follow-ups moving without needing to be chased. Comfortable operating with minimal direction across ambiguous, fast-changing priorities.

Trusted with confidential business and personal information across multiple concurrent clients. Based in East Africa Time with confirmed availability aligned to U.S. working hours.

Freelance Virtual Assistant at Self-Employed (2022 – Present)

• Managed calendars, meeting scheduling, and executive correspondence for busy clients, prioritizing and resolving competing demands proactively rather than waiting for instructions.
• Compiled research and structured summary reports on request, turning open-ended questions into clear, actionable insight for clients making time-sensitive decisions.
• Tracked action items and follow-ups across concurrent workstreams in Notion, Asana, and Trello, closing the loop on outstanding tasks without prompting.
• Took ownership of disorganized records, inboxes, and scheduling systems across 2–3 concurrent client accounts, rebuilding them into structured, trackable workflows.
• Maintained strict confidentiality handling sensitive client records and communications, building trust that led to repeat and referred engagements.
• Adapted working hours to client needs across time zones, staying reachable during active periods and self-directed during quieter ones.

Kenya Certificate of Secondary Education – Secondary School, Nakuru, Kenya (2020)