Joy Ante

Executive Assistant with 3 years of experience supporting CEO-level leadership, managing calendars, correspondence, meetings, and domestic and international travel logistics across Elite Explorer Travel Agency and a family-owned business. Prepares agendas and minutes, tracks action items to completion, and anticipates the executive’s needs by clearing pending work and preparing everything ahead of trips and meetings. Drafts and reviews contracts, reports, and business correspondence, and handles confidential documents, vendor payments, and budget reconciliation with discretion and accuracy.

Coordinates across multiple organisations at once, including a corporate role and an NGO, tracking deliverables across 10 to 25 active vendor and client accounts. Proficient in Microsoft Word, Excel, PowerPoint, and Outlook, and in Google Workspace, Trello, Notion, and Amadeus GDS. Uses AI tools and prompt engineering to draft, summarise, and research faster.

Executive Assistant - Elite Explorer Travel Agency - Akwa Ibom State

(2024-06 - 2025-09)

• Managed the CEO’s calendar, appointments, and correspondence end-to-end, prioritising time-sensitive requests and resolving scheduling clashes in advance so the CEO arrived at every engagement prepared. Handled about 10 meetings and 30+ requests a week.
• Anticipated the CEO’s needs by preparing everything before each trip and meeting and clearing pending work, allowing the CEO to focus on high-value decisions.
• Prepared meeting agendas, took minutes, and sent key-point summaries with assigned action items afterwards, then followed up with each owner until completion.
• Arranged domestic and international travel, accommodation, itineraries, and booking confirmations for the CEO, and travelled with the CEO to in-person meetings, acting as the CEO’s eyes and ears on site.
• Drafted, reviewed, and managed over 30 contracts and service agreements, along with official correspondence, achieving a 100% success rate. Tracked accurate records and signed copies of executive documents, resulting in no errors or disputes.
• Acted as the CEO's liaison with clients, vendors, and internal teams, managing and prioritizing competing requests while promptly escalating urgent or sensitive issues.
• Monitored assignments among internal teams, following up on overdue tasks and deadlines to eliminate bottlenecks, resulting in a 60% reduction in delays.
• Prepared briefing notes and meeting materials that supported the CEO’s decisions, and handled confidential contracts and correspondence with strict discretion.

Operations Personnel - Elite Explorer Travel Agency - Remote

(2025-02)

• Handle payments and reconcile vendor accounts against budget expectations using Excel, maintaining accurate and audit-ready financial documentation.
• Serve as the primary liaison between vendors, clients, and internal teams, triaging requests, resolving discrepancies, and communicating status updates in a high-volume environment.
• Draft, review, and maintain contracts and service agreements while coordinating scopes, timelines, and requirements with external stakeholders.
• Track deliverables and deadlines across over 50 active vendor and client accounts using Google Workspace and Trello, ensuring timely follow-up and completion.
• Maintain organized digital records and documentation to support operational continuity and efficient retrieval of information.
• Coordinate multiple administrative priorities remotely while maintaining clear communication with internal and external stakeholders.

Programs Assistant - Queens Dreams Initiative - Abuja (NGO — Children with Special Needs)

(2025-02 - 2026-10)

• Coordinated 50+ submissions to government ministries and regulatory bodies, tracking each to completion and achieving 80% on-time approval by catching document gaps before filing.
• Planned budgets and logistics for outreach events serving 300+ beneficiaries, sourcing vendors and comparing prices to keep spending within approved budget.
• Support administrative operations and program coordination, including scheduling, documentation, and stakeholder communication in a resource-constrained, mission-driven environment.
• Wrote several proposals and event reports for partners, achieving a 90% approval rate and improving funding.
• Maintain structured, submission-ready record-keeping across program and compliance documentation.

Administrative Secretary (Part-Time) - Nsoh Nigeria Limited

(2023-10 - 2024-09)

• Scheduled management meetings and arranged travel and appointments, maintaining organised calendars and resolving clashes in advance so executives were always prepared and on time.
• Drafted routine business correspondence and handled incoming calls and emails, screening each message and routing it to the right person for prompt action.
• Typed, formatted, and proofread proposals, reports, and company documents for accuracy before circulation.
• Organised over 200 client files into a structured digital records system, making documents faster to retrieve for management and staff.
• Handled confidential files and communications with discretion, ensuring sensitive company information reached only authorised recipients.

Industrial Training Intern — Health IT & Data Management - Primary HealthCare Centre - West Itam

(2023-03 - 2023-09)

• 300+ patient records monthly across six regulated operational units using the LAMIS health information system, achieving 100% reporting accuracy.
• Identified and resolved data discrepancies under strict reporting timelines, demonstrating strong attention to detail and documentation accuracy.
• Supported cold-chain monitoring and logistics documentation while maintaining data integrity under operational constraints.

Bachelor of Science - Physiology - University of Uyo, Akwa Ibom State (2020 - 2025)