Diana Rose Mazaredo

Detail-oriented and systematic professional with over 7 years of dedicated document control experience seeks a Work From Home (WFH) Document Controller position. Proven ability to operate autonomously with minimal supervision, utilizing cloud-based ecosystems, electronic document management systems (EDMS), and collaboration software to maintain absolute data integrity and seamless cross-functional team coordination

Document Controller - Thaison Builder and Developer Inc. - Unit 312, Common Goal Tower, Industry St., Madrigal Business Park, Ayala Alabang, Muntinlupa City, Philippines

(2022-08)

• Serve as guide to all project site personnel regarding the IMS Procedure, Forms, and other documents.
• Perform scanning of project-related documents to convert hard copies into electronic format (PDF), ensuring proper file naming, indexing, version control, and secure storage in the designated document management system.
• Receive and validate all incoming and outgoing project documents and records. Implement appropriate stamps/controls before distribution to authorized copyholders.
• Distribute and route documents/records to authorized copyholders within document control parameters.
• Screen reproduction of controlled documents/records to ensure compliance.
• Review documents for accuracy, completeness, and adherence to formal requirements and ISO document standards.
• Secure and manage engineering drawings, ensuring that the team distributes, uses, and properly files only the latest approved version.
• Serve as the central repository for all approved project site documents, whether hard copy, soft copy, or electronic records, including but not limited to Operations, QA/QC, HSSE, and Warehouse documents.
• Maintain, control, and systematically file hard copies according to the standard folder and labeling format.
• Maintain, control, and update the Project Channel in Microsoft SharePoint; manage access, ensure proper filing, maintain databases, perform file backups, and ensure data integrity.
• Serve as the primary point of contact for document-related queries from project teams and stakeholders.
• Provide necessary support during audits and inspections by supplying required documentation.

Document Controller - Endec Inc. - Ayala Alabang, Muntinlupa City, Philippines

(2023-04 - 2025-04)

• Coordinate with Project Manager and Project Engineers all activities related to the Document.
• Control procedure, including technical documents, drawings, submittals, and commercial correspondence.
• Input submittal document data into the submittal registers ensuring that the information is accurate and up to date.
• Generate various document control reports as required.
• Make sure that controlled copies of latest approved documents and drawings and their distribution clearly.
• Maintain documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. Utilize company website/FTP or other collaboration platforms.
• Maintain the files, trackers and control logs as required by the individual projects.
• Copy, scan and store documents.
• Check for accuracy and edit files, like contracts.
• Review and update technical documents (e.g. manuals and workflows).
• Distribute project-related copies to internal teams.
• File documents in physical and digital records.
• Create templates for future use.
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of agreement.
• Prepare ad-hoc reports on projects as needed.

Payroll / Billing Staff (Reliever) - Protemps Inc. - Calamba City, Laguna, Philippines

(2023-01 - 2023-04)

• Collecting timesheets weekly, & every 15th & 30th of the month.
• Prepare employees' compensation weekly, & every 15th & 30th of the month using payroll software.
• Answer questions about compensation, deductions, and mandatory benefits of workers.
• Sending invoices and account updates to clients.
• Addressing and resolving client questions and issues relating to invoices.
• Providing regular, accurate reports of billing data.

HR Admin Assistant / Document Controller (Project Based) - Gn3ng Enterprises - Cavite, Philippines

(2018-01 - 2022-08)

Project Handled: Evia Lifestyle Center - Evia Lifestyle Center, Vista City, Daang Hari Road, Las Piñas; Lyceum of the Philippines University - General Trias Cavite; Portico the Sandstone - 2 Oranbo Dr, Pasig, 1600 Metro Manila

• Prepare documents for administration/HR - related matters, such as forms, etc.
• Maintain and record general filling system.
• Handling petty cash.
• Handling Employee concern.
• Administering Compensation and Company Programs.
• Submits employee data reports by assembling, preparing, and analyzing data.
• Maintains employee information by entering and updating employment and status-change data. (201 Files)
• Assisting with the processing and compliance of government-mandated benefits like SSS, PhilHealth, and Pag-IBIG.
• Ensures that basic supplies are always available by maintaining inventory, placing orders and verifying receipts of supplies. Controls the use of office supplies.
• Provides payroll information by collecting time and attendance records.
• In the exercise of company prerogatives, it may assign a different position or additional responsibilities as it may see fit or necessary.

HR Admin Assistant / Document Controller - Rocky-Gym Construction Phils. Inc. - Manila, Philippines

(2017-05 - 2018-01)

• Prepare documents for administration/HR - related matters, such as forms, contracts etc.
• Maintain and record general filling system.
• Recruitment.
• Brief and interview applicants.
• Arranges flight itinerary of general manager.
• Ensures that basic supplies are always available by maintaining inventory, placing orders and verifying receipts of supplies. Controls the use of office supplies.
• Preparation of transmittal sheet of vetting applicant and billing invoice.
• Monitor the master list of workers.
• Provides information by answering questions and requests.
• In the exercise of company prerogatives, it may assign a different position or additional responsibilities as it may see fit or necessary.

Admin Staff (Emergency Employee) TICC - Tagaytay City Hall - Tagaytay City, Philippines

(2016-03 - 2016-06)

• Prepare documents of co-emergency employee.
• Checking of attendance of all employee.
• Compute the earned hour of every employee in biometrics.
• Record the leave forms, extra off, change schedule, gas of the employee.
• Process the gas of the vehicle in TICC.
• Does other duties that may be assigned by immediate supervisor.
• Prepare voucher of co-emergency employee.

Bachelor of Secondary Education - Mathematics - City College of Tagaytay (2017-03)

Associate - Computer Technology - National College of Science & Technology Philippines (2002-03)