Policarpio Manalili

Systematic and Trustworthy Document Controller with expertise in Record Management, revision tracking, and secure archiving. Focused on accuracy, compliance and confidentiality. Proficient in organizing information so its always accesible up-to-date and safe. Ready to contribute as a reliable asset to the organzation. Ensuring a 95% timely retrieval, archiving, tracking, distributing, and scanning, large scale volume both physical and digital documents.

Document Controller - Makati Development Corporation - Makati City

(2012-09 - 2026-06)

Performed as an Act of custodian and centralized repository of project department files and records.

• Manage the entire document full lifecycle by receipt,creation, logging, review, approval, distribution, revision,archiving, & disposal.
• Received & regularly performed distributing, scanning, uploading thru electronic document management system tools (Procore).
• Validate, and distribute documents electronically or manually prepare and acknowledge transmittals and addendum.
• Monitor version control and ensure obsolete documents and outdated files are properly archived or disposed.
• Design and maintain effective filing system to categorized documents based on specification type and purpose both physic
• Review documents for accuracy, completeness, and adherence to company standards.
• Update & maintain documents register logs, tracking sheet for easy traceability.
• Ensure strict confidentiality & security of sensitive and classified records.
• Oversee documents control system and maintain accurate records.
• Regularly performed distributing, scanning and uploading thru electronic document management system tools (Procore).
• Enforce compliance with company policies ISO 9001 and regulatory requirements.
• Distribute documents promptly to authorized personnel and department.
• Prepare transmittals to the correct internal and external parties (clients, contractors, suppliers) in a timely manner.
• Retrieve and provide requested documents quickly and accurately when needed.
• Prepare documents progress status reports and provide necessary traceability documentation during internal and external audit.
• Secure the safekeeping of documents confidentiality and restricting access to sensitive information.
• Provide regular status reports on documentation by preparing Masterlists and Table of Records.
• Prepare and update monitoring Report of RFA, RFI and Shop Drawings.
• Process document submissions, reviews and approval workflow in Vendors Billing thru Procore, ESAS and Onbase System.
• Distribute, close and route subcontractor billing thru Procore System.
• Perform other duties as assigned to support operational and departmental objectives.

Remittance Processor - AL Fardan Exchange LLC - Dubai U.A.E

(2007-06 - 2011-08)

• Responsible for the preparation of branch cash deposit to bank.
• Processing of inward and outward remittances both local and international.
• Buying and selling of Foreign Currency.
• Update and monitoring for each currency being sold and bought in single day.
• Releasing some various payment s thru online transfer.
• Withdrawal of Cash against credit card.
• Releasing employee salary of different companies thru WPS System.
• Transferring, receiving and requesting foreign currencies from other branches.
• Reconciling both local and Foreign Currency at the end of the day.
• Attending customer complaints and queries.

Inward Remittance Processor - Banco De Oro (BDO) - Pasig City

(2003-08 - 2006-05)

• Processing and handling cash remittances received via SWIFT International transfer.
• Ensure all incoming remittances tally against the specific statement before reconciliation.
• Verify correctness the specific currency for each individual Savings Account.
• Retrieving and printing of Savings Account Data for all remittances received different corresponding bank.
• Manually encode the individual or company account being prioritized by the bank itself by preparing manual credit ticket.
• Sending email and fax copy to Treasury Department of traded transaction.
• Maintain and Update file from time to time.
• Transferring, receiving and requesting foreign currencies from other branches.
• Reconciling both local and Foreign Currency at the end of the day.

Staff Reconciliation - Philipine Central Depository Inc. - Makati City

(1998-09 - 2003-01)

• Reconciled PCD against Transfer Agent Balance at monthly basis for all issues listed in Philippine Stock Exchange.
• Monitor and Coordinate with the Transfer Agent against stock declared record date.
• Coordinating and follow-up participants the necessary withholding tax subscribe for each cash dividend entitlement.
• Prepare participants a proxy assignment for annual and special stockholders meeting.
• Performing a quarterly and accurate manual count of inventory of all stock certificates.
• Submission of reconciled issues at the end of the month.

Loan Coordinator - Prime Savings Bank - Greenhills S.J

(1997-10 - 1998-09)

Handling and assisting loan coordinator for the verification of valid information and credential for the application of loan.

• Monitoring the target quota from the loan coordinator.
• Processing of commission from loan coordinator.
• Preparing the monthly sales target.
• Reimbursement of weekly allowance and sales commission.

Bachelor of Science - Management - Far Eastern University

College Graduate - Far Eastern University (1996)