Administrative Aide III – Support Services - Office of Research and Development Services (ORDS) – Northwest Samar State University - Northwest Samar State University, State University and Colleges based in the Philippines
(2025-03)
- Provided administrative support to a team of 8, managing shared calendars, preparing meeting agendas, and distributing action items within 2 hours of each meeting.
- Maintained records and arranged documents, ensure all documents are recorded and is organized, office documents are 100% maintained and recorded for the last 12 months.
- Organized meetings, set scheduled and contact all the stakeholders involved, 80% were organized and serviced meetings are successful.
- Achieved and maintained Inbox Gmail for 1 executive account, triaging 50+ daily emails and reducing average response time from 4 hours to 45 minutes.
- Liaised documents deliver/sent it to relevant office & clients, 80% of liaised documents were sent/delivered to relevant office & clients, including students.
- Maintained Standard Operating Procedures for 10 recurring processes, reducing waiting period for office clients according to citizen chart.
- Coordinated domestic and international travel arrangements for the ORDS personnel, managing standard travel request process across 15+ trips with zero travel document errors.
- Designed certificate & program graphics per activity using Canva, distributed to 80-100 population of faculty that engaged in trainings/activity.
- Act as master of ceremony, ensure smooth transition of events on 5+ relevant trainings of research office for 12 months.
- Provide administrative support before, during, and after Research Office relevant training for 50-80+ number of faculties, collecting their participation attendance, output, and feedback.
Administrative Aide III – Support Services - Center for Innovative Computing Data and Analytics (CICDA), University Disaster Risk Reduction Management Office (UDRRMO), Research Center for Local Governance - Calbayog City, Samar, Philippines
(2023-09 - 2025-02)
- Provided administrative support to a 2 research centers and DRRM office, managing shared calendars, preparing activity/training materials, and distributing action items within 1 day before the activity/training.
- Liaised documents deliver/sent it to relevant office & clients, 80% of liaised documents were sent/delivered to relevant office & clients, including students.
- Administer in times of calamity, support volunteers and assisted 500+ evacuees when typhoon strokes, and arranged billeting area for their stay before, during & after calamities.
- Assisted the DRRM Officer in collating and writing incident & liquidation reports every after calamity that has passed through.
- Answer office queries and messages, ensure all inquiries and messages got responded before a day ends.
- Act as master of ceremony, ensure smooth transition of events on 4+ trainings of research centers for 2 years each year.
Administrative Aide II – Support Services - Center for Innovative Computing Data and Analytics (CICDA), University Disaster Risk Reduction Management Office (UDRRMO), Research Center for Local Governance - Calbayog City, Samar, Philippines
(2023-06 - 2023-09)
- Provided administrative support to a 2 research centers and DRRM office, managing shared calendars, preparing activity/training materials, and distributing action items within 1 day before the activity/training.
- Liaised documents deliver/sent it to relevant office & clients, 80% of liaised documents were sent/delivered to relevant office & clients, including students.
- Administer in times of calamity, support volunteers and assisted 500+ evacuees when typhoon strokes, and arranged billeting area for their stay before, during & after calamities.
- Assisted the DRRM Officer in collating and writing incident & liquidation reports every after calamity that has passed through.
- Answer office queries and messages, ensure all inquiries and messages got responded before a day ends.
- Act as master of ceremony, ensure smooth transition of events on 4+ trainings of research centers for 2 years each year.
