Amanda Judith

I am a remote Executive Operations Partner who treats operational disorder as a design flaw. Backed by four years of dedicated remote experience supporting fast-moving startup founders and CEOs, I build the administrative architecture needed to protect executive focus across US and international time zones. Operating on the core rule that a principal should see decisions rather than raw problems, I specialize in turning high-volume chaos—from multi-leg cross-border logistics to cluttered communication pipelines—into streamlined, automated systems.

My background spans both rigorous back-office architecture—where I introduced Notion, Slack, and Monday.com to drive a measured 80% gain in workflow efficiency—and high-touch client management, handling up to 30 stakeholder communications a day with absolute discretion. Combining sharp technical tool agility with a strong focus on cross-cultural collaboration, I provide high-trust, intuitive support across US Eastern and Western hours, ensuring my principals stay clear, organized, and focused on high-leverage execution.

Calendar and gatekeeping

Managed client appointments around the CEO's availability and supported day-to-day client operations

Acted as the main contact for clients and stakeholders, booking, rescheduling and declining requests so the CEO's time went to priority conversations

Calls and records

Handled 30+ client calls a day, inbound and outbound, screening requests and following up with existing clients

Kept records and follow-up notes in HubSpot, Zendesk, Google Sheets and Excel for meeting preparation

Retention

Followed up within 24 hours of every call, bringing back about 20 repeat clients a month

Organized client records and tracked incoming requests to keep communication continuous

Calendar and meetings

Managed the CEO's business and personal calendars across US and international time zones

Scheduled and attended 50+ meetings a week

Resolved conflicts and protected the CEO's time for priority calls

Inbox

Triaged 50+ emails a day in Gmail and Outlook

Wrote an approve-or-decline recommendation on each one

Drafted responses within delegated authority and escalated critical decisions to the CEO

Travel

Researched and coordinated about 5 trips a week, including international and multi-leg itineraries

Presented flight and hotel options for approval before booking

Handled fast changes during flight disruptions

Board and meeting prep

Prepared agendas and presentation materials for board and leadership meetings

Documented key outcomes

Supported event logistics and weekly status reporting

Systems

Introduced Notion, Slack and Monday.com to centralize documentation and task tracking The CEO reported an 80% efficiency gain within 4 months

Records and finance

Kept 50 leases and vendor agreements filed and ready to pull on demand, and handled confidential contracts with care

Processed semi-monthly expense reports and invoices from $12K to $100K in QuickBooks and Wave

Property and documents

Used AppFolio to maintain property records, coordinate site visits and handle resident communications

Proofread the CEO's client documents and flagged timeline and financial discrepancies before delivery