Begoña Haces

BUSINESS EXPERIENCE

UNEF, Events and Sponsorship Executive Madrid, Sep. 2021 - Present

Planned and executed more than 20 conferences, seminars, webinars, and other events a year, by designing concepts, identifying potential speakers, coordinating logistics, managing budgets, and overseeing event promotion.
Coordinated with other teams, over 50 sponsors, more than 10 vendors, and more than 1000 attendees at the largest conference to ensure the smooth execution of events and sponsorships.
Managed the tracking of sponsor invoices, ensuring timely processing of vendor payments and follow-up of documents.
Organized and coordinated meetings and business travels.

Thinkers, Office Manager Madrid, May 2018 - Oct. 2020

Supported in tasks that ensured the proper and efficient functioning of the office.
Organized and coordinated office meetings and business travels.
Developed and executed event plans, including budgeting, venue selection, vendor management, logistics.
Maintained the relationship with office suppliers.
Provided administrative support services.
Managed the processing of invoices and expenses.
Handled office incoming telephone calls, mailbox, deliveries, and couriers.
Coordinated with other departments such as IT and HR.
Managed agreements with universities and oversaw procedures related to the professional internship program.

EDT, Event Producer Madrid, Jan. 2017 - May 2018

Organized and managed the fuel company BP's annual convention for 700+ attendees, specifically tailored for gas station owners.
Coordinated with vendors and suppliers to ensure all necessary services were provided for the event.
Negotiated prices and managed event budget to meet financial goals with 100% budget adherence.
Oversaw all logistics aspects of the event, including registration, setup, breakdown, and arranging travel accommodation.
Prepared invoices with the finance department.

Santi Palacio Catering, Office Manager and Event Coordinator México City, Sep. 2013 - Oct. 2016

Managed daily office operations, including vendor communication, quotation procurement, client inquiry resolution, call management, reception duties, delivery handling, paperwork organization, email management, and employee information updating.
Delivered exceptional customer service for weddings of over 500 guests, resulting in many clients returning to host events such as baptisms and recommending us to their friends and family.
Managed end-to-end catering services, from initial client contact, budgeting, and event setup, to day-of coordination.