Chloe Mott

Accounts Payable and Accounting professional with 10+ years of experience spanning accounts payable, accounts receivable, vendor management, reconciliations, credit management, cash handling, and month-end close. Experienced in accounting systems administration, process improvement, financial data analysis, and cross-functional training. Proficient in NetSuite, SAP Concur, Tipalti, QuickBooks, and Microsoft Excel, including VLOOKUPs, PivotTables, and basic macros.

Known for improving processes, resolving discrepancies, maintaining accurate financial records, and building strong vendor and internal relationships.

Accounts Payable Analyst at XiFin, Inc. (2025-01 – Present)

• Serve as System Administrator for Tipalti and SAP Concur, managing system configuration, user access, workflows, troubleshooting, reporting, and ongoing process optimization.
• Manage day-to-day accounts payable operations, including invoice processing, coding, approvals, vendor maintenance, payment processing, and account reconciliation.
• Administer corporate credit card and expense processes through SAP Concur, improving receipt compliance from 65% to 98% through process improvements, employee training, and ongoing support.
• Maintain and clean vendor master data to improve payment accuracy, reporting, and 1099 readiness.
• Partner with Procurement, Finance, and cross-functional stakeholders to improve purchasing and AP workflows and support procurement system initiatives, including the implementation and administration of Tipalti.
• Develop and maintain AP policies and procedures while identifying opportunities to streamline processes, automate manual work, and strengthen internal controls.
• Use Microsoft Excel VLOOKUPs, PivotTables, and basic macros to analyze data, reconcile information, identify discrepancies, and improve recurring AP processes.
• Train and support employees on Concur, Tipalti, corporate card policies, expense reporting, and AP procedures.
• Support month-end close activities, including reconciliations, reporting, accruals, and resolution of outstanding items.
• Troubleshoot system, payment, workflow, and integration issues while coordinating with vendors and internal stakeholders to resolve discrepancies and maintain accurate financial records.

Junior Accountant at Comic-Con International (2021-08 – 2025-01)

• Managed accounts payable activities including invoice processing, coding, payment remittance, cardholder account review, and discrepancy resolution.
• Managed accounts receivable functions across three organizational divisions, including exhibitor invoicing, payment reconciliation, collections, and tracking of prepayments.
• Performed weekly cash management activities, including cashier audits, deposit balancing, bank deposits, and investigation of discrepancies.
• Supported month-end close through bank reconciliations, journal entries, account analysis, and tax document submissions.
• Analyzed financial and operational data to identify discrepancies and support accounting decisions.
• Trained employees on accounting procedures and supported equipment and asset management across three organizational divisions.
• Provided professional customer service and resolved accounting-related inquiries from exhibitors, attendees, vendors, and internal stakeholders.

Project Accountant at Byrom-Davey, Inc. (2019-04 – 2021-03)

• Managed monthly project billing and invoicing for multiple work-in-progress projects at various stages of completion.
• Managed accounts payable activities, including subcontractor compliance, invoice review, payment processing, and vendor communication.
• Reconciled multiple bank accounts against cash sheets, positive pay records, and bank deposits.
• Prepared financial reports and accounting information for upper management.
• Maintained billing records and supported data entry, account administration, and other financial operations.

Administrative Coordinator at Road Rebel Entertainment Touring (2017-04 – 2019-04)

• Managed collections activities, including bankruptcy claims and payment arrangements, maintaining a strong recovery rate.
• Processed accounts receivable invoices and payments through check and credit card transactions while supporting preliminary forecasting.
• Managed accounts payable, employee reimbursements, payment deadlines, and AP trend tracking.
• Maintained databases, performed data analysis, and supported day-to-day office administration.
• Managed office purchasing, facilities coordination, and vendor negotiations.

Bookkeeper at Standard Interiors of Colorado (2016-09 – 2017-04)

• Managed high-volume accounts payable, timely bill payment, vendor relations, and financial data entry.
• Managed accounts receivable, including invoicing, collections, customer billing inquiries, and payment processing.
• Processed lien waivers and subcontractor payroll while supporting accounting and process improvements.
• Implemented process improvements using foundational GAAP accounting principles.

Accounting Clerk at 9Wood, Inc. (2015-06 – 2016-10)

• Managed high-volume accounts payable, vendor relations, invoice processing, and timely payment of bills.
• Processed accounts receivable including deposit, progress, and final invoicing and multiple forms of customer payment.
• Evaluated customer credit and established appropriate payment terms while reviewing vendor credit.
• Processed tax exemption documentation, lien waivers, and customer billing inquiries.

Receptionist at Hult and Associates (2014-08 – 2015-06)

• Managed reception, incoming calls, mail services, office organization, money handling, notarizations, and administrative support.
• Prepared legal documents and maintained organized records and files.

Bachelor of Science in Accounting – Western Governors University (WGU) (2027-06)