Fiona Lambe

Detail-oriented professional with 10+ years of experience supporting construction operations, project coordination, and field teams. Proven ability to manage service departments, schedule technicians, maintain regulatory compliance, and keep projects on track from planning through completion.

Project Coordinator / Administrator - Bailey Construction Corp. - Milford, PA

(2024-01)

• Coordinate daily operations for active construction projects, ensuring timelines and deliverables are met
• Schedule crews, subcontractors, and materials to support efficient job site execution
• Communicate with project managers, field staff, and vendors to maintain workflow and resolve issues
• Track project progress, documentation, and compliance with safety regulations
• Assist with permits, inspections, and required project paperwork
• Maintain organized records of contracts, invoices, and project files

Office Manager & Service Department Manager - Cross-Fire & Security Co., Inc. - Astoria, NY

(2018-01 - 2024-12)

• Managed daily operations for installation, maintenance, and service departments supporting multiple construction and security projects
• Directed dispatch and scheduling of technicians, ensuring full field coverage and on-time service delivery
• Maintained technician certifications and ensured compliance with OSHA and FDNY requirements
• Coordinated project documentation including proposals, purchase orders, A-433 filings, blueprints, service reports, and invoices
• Liaised with engineers, contractors, clients, and city agencies to keep projects moving and compliant
• Oversaw equipment, vehicles, and uniforms to ensure field readiness
• Resolved job site and service issues quickly to minimize downtime and maintain client satisfaction
• Scheduled crews across multiple job sites, balancing priorities and deadlines
• Worked directly with FDNY and DOB inspectors to manage permits, approvals, and inspections
• Processed vendor invoices, purchase orders, and materials tracking for ongoing projects
• Assisted with hiring, onboarding, and training of field staff

Administrative Assistant - Cross-Fire & Security Co. - Astoria, NY

(2015-01 - 2018-12)

• Supported engineering and service teams with scheduling, coordination, and documentation
• Assisted with FDNY filings, compliance paperwork, and maintenance of logbooks
• Provided administrative support for project managers and field operations

Customer Service & Sales Support Representative - Phoenix Beehive Beverages - Brooklyn, NY

(2011-01 - 2014-12)

• Coordinated logistics and vendor communication for product distribution
• Built and maintained client relationships, resolving service issues and ensuring timely deliveries
• Supported sales operations and order processing

Associate Degree - Communications & Business Administration - LaGuardia Community College (2015-01)