Senior Administrative Officer at University of Pretoria (2024-04 – Present)
- Provide high-level executive support to the Manager, including full diary and schedule management
- Coordinate internal and external meetings, prepare agendas, and record accurate minutes
- Handle all incoming communication (telephone, email, written correspondence) on behalf of the Manager
- Draft professional reports and official documentation for internal and external stakeholders
- Develop and maintain the annual office planner and operational schedules
- Coordinate travel management and claims for the manager
- Conduct statistical analysis in collaboration with the student administration team
- Manage daily office operations in the absence of the Manager, ensuring continuity of services
- Assist enrolled and prospective students with academic and administrative enquiries
Department Secretary at University of Johannesburg (2023-01 – 2024-02)
Reason for Leaving: Career Growth
- Recorded and distributed accurate meeting minutes and documentation
- Managed departmental storeroom, assets, and key control systems
- Assisted with budget preparation and uploaded financial data onto internal systems
- Processed procurement transactions via iProc and invoices through the Oracle system
- Managed staff claims and reimbursements using i-Expense
- Coordinated staff travel arrangements (local and international)
- Processed HR-related administration, including appointments and payroll inputs via EBS
- Scheduled venues and managed timetabling using Celcat
Programme Administrative Manager at University of Johannesburg (2022-01 – 2022-12)
Reason for Leaving: Career Growth
- Coordinated departmental events and academic activities
- Monitored staff and temporary employee attendance & compliance
- Supported online programme delivery, including Blackboard access and performance monitoring
- Managed all programme-related administration for undergraduate and postgraduate students
- Responded to high volumes of student enquiries via email and telephone
- Captured and managed academic records and assessment marks using MAMS
- Coordinated moderation processes with internal and external moderators
- Submitted research outputs via OROSS system
- Processed student applications through ImageNow
- Generated and issued academic records and transcripts using ITS
Administrative Assistant at University of Johannesburg (2018-08 – 2021-12)
Reason for Leaving: Career Growth
- Provided daily administrative support including handling calls, emails, and student enquiries
- Processed postgraduate applications using Perceptive Content (ImageNow)
- Generated academic records and reports using ITS
- Administered external bursaries and student funding processes
- Uploaded academic content and managed course materials on Blackboard
- Assisted with timetable coordination and scheduling of tests and assessments
- Published final semester results and maintained academic data accuracy
- Coordinated moderation processes and maintained programme documentation
- Supported both students and academic staff with administrative requirements
Student Assistant at University of Johannesburg (2018-03 – 2018-06)
Reason for Leaving: Career Growth
- Assisted with faculty administration, including document preparation and record management
- Supported the administration of postgraduate bursaries
- Handled reception duties, including answering calls and assisting walk-in students
- Printed academic records, proof of registration, & official documents
- Processed postgraduate applications & maintained accurate records
