Juliane Beatrice

Organized and dependable professional with a proven ability to manage multiple priorities while maintaining accuracy and efficiency. Recognized for clear communication, a collaborative work style, and building trusted relationships with clients and team members. Offers hands-on experience in financial operations, payroll, scheduling, training, and daily administrative management.

Detail oriented, motivated, and eager to learn, with a genuine interest in improving processes and contributing to overall business success.

Bookkeeper & Payroll Specialist at Precision Air Drilling Services Inc. (2026-01 – Present)

• Administered bi-weekly multi-state payroll through a third party payroll provider, including collecting timesheets, calculating per diem, and accurately calculating regular, overtime hours for employees working across multiple states
• Managed employee benefits administration including Health, Dental, Vision, Life Insurance, and 401k plans
• Led annual open enrollment, coordinating with payroll providers, and insurance brokers to set up new rates and ensure accurate employee enrollment and changes
• Processed new hires, new hire benefit enrollments, re-hires, and terminations, and benefit changes, ensuring compliance and accurate documentations
• Supported HR operations while maintaining confidentiality and accuracy in all employee records
• Maintained compliance with federal holidays, Colorado sick leave regulations, FAMLI leave regulations, Unemployment and company policies
• Handled business and employee side bookkeeping, supporting payroll accuracy, benefit deductions, account receivable and accounts payable financial recordings
• Managed employee credit cards, and fuel cards monitoring usage and maintaining accurate records
• Monthly bank reconciliations & generating monthly business financial reports

Full Charge Bookkeeper at Business Generations (2025-06 – 2026-01)

• Generated monthly, quarterly, and year-end financial statements, including Profit & Loss, Balance Sheet, and Cash Flow reports
• Prepared and processed payroll, including employee setup, time tracking, benefits, deductions, and payroll tax filings
• Processed accounts payable and accounts receivable, including vendor bills, customer invoicing, collections, and payment scheduling
• Managed chart of accounts and ensured proper classification of expenses and revenues
• Researched and resolved accounting discrepancies, vendor issues, and customer billing questions
• Maintained organized digital and physical financial records in accordance with retention policies
• Collaborated with business owners, management, and assigned accountant to provide financial insights and recommendations

AR Coordinator at Mattr Corp. (2025-02 – 2025-06)

• Preparing account receivable invoices, credits and adjustments
• Obtaining approvals as per DOA for invoices credits and adjustments
• Assisting with GL entries, GL account reconciliation
• Verification of sales tax compliance invoices/credit notes
• Resolving complex reconciliation issues with customers and internal parties to expedite payment and ensure customer accounts are fully reconciled
• Daily collection calls on overdue accounts
• Accurate and timely posting of payments to customer accounts
• Reconciling customer accounts as required

Support Specialist/Paraprofessional at DWC CPAs & Advisors (2022-08 – 2024-12)

• Maintained detailed documentation of support interactions, ensuring valuable insights are preserved for future reference and analysis
• Tracked and documented customer interactions in customer relationship management system to maintain accurate records
• Prepared instruction materials, constructed bulletin boards, and set up work areas
• Processed credit card payments and reconciled credit card statements for accuracy in the accounting process
• Used accounting software to prepare weekly and monthly financial reports
• Coordinated purchasing activities for the department by obtaining quotes from vendors, preparing purchase orders, and tracking deliveries to ensure proper receipt of goods or services
• Increased office participation in special events by creating newsletter with detailed calendars and other office updates
• Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests
• Assisted coworkers and staff members with special tasks on a daily basis

Business Assistant at Julie M. Gillis DDS (2022-01 – 2022-08)

• Managed the daily operations of a dental practice
• Updated records of dental treatments to ensure patient records are up to date
• Accounts receivable and account management
• Prepared, and processed all insurance claims and predeterminations
• Developed strong relations with patients by providing thorough and uncomplicated aid
• Verified new patients and existing patients insurance coverages
• Assisted patients with treatment plans and developed financial agreements

Office Manager at US Cleaning Professionals (2021-05 – 2021-11)

• Implementing and developing procedures to ensure efficiency
• Collaborating/driving sales and marketing to improve operational efficiency
• Develop and maintain productive working relationships with client personnel
• Staffed and developed teams and mentored area supervisors, cleaners and administration
• Facilitated directives including, budgets, cash reconciliation, inventory control, and AR/AP
• Act as a liaison between company and contractual vendors

Executive Assistant at Ellis CPA Firm PC (2019-05 – 2021-05)

• Maintaining up-to-date contact information for each Clients and Client Prospects
• Implementing and developing procedures to ensure efficiency with tax and bookkeeping
• Develop and maintain productive working relationships with client personnel
• Maintained a tax calendar to ensure the company is meeting all filing obligations
• Act as a liaison; checking the status of returns, addressing rejected documents/returns and updating tax team and clients on the return status
• Maintain Records of Contact With Clients & Client Prospects
• Act as Liaison Between Company and Client & Client Prospect
• Scheduling appointments
• Contacting clients for required tax documents and securely filing documents away for tax preparation

Certified Staffing Professional – Utah State University (2019)

Certified Nursing Assistant (CNA) & General Education – Utah State University (2014)

Quickbooks Certification – Intuit