Kim Ohlhauser

To secure a position with diversified duties that will fully engage my education, experience, strong work ethic, and reliability.

Accounts Payable Manager - Missouri Slope - Bismarck, ND

(2026-04 - 2026-09)

• Review invoices for accuracy, appropriate documentation, proper coding, and required approvals before payment is issued
• Accurately enter invoices, credit memos, and other accounts payable transactions into the applicable accounting system
• Maintain confidentially and exercise discretion when handling financial, resident, employee, vendor, and other sensitive information
• Work collaboratively with department directors, business office personnel, vendors and other members of the organization
• Manage financial resources responsibility and perform duties in a manner that supports accurate financial reporting and organizational stewardship.
• Strong knowledge of accounts payable processes, invoice processing, vendor account reconciliation, payment procedures, and basic accounting principles
• Excellent verbal and written communication skills and the ability to communicate clearly and professionally with employees, vendors, residents, visitors and other individuals
• Work independently with minimal supervision while maintaining appropriate communication with the VP/CFO and other members with management
• Strong organizational and time management skills with the ability to manage multiple responsibilities, establish priorities, and consistently meet deadlines
• Demonstrate ability to exercise sound judgement, make appropriate decisions within established authority and seek guidance when circumstances require
• Maintains accurate and current vendor records including contact records and required tax documentation and obtain complete W-9 forms as necessary
• Reconcile vendor statements

Lead AP Specialist

(2021-08 - 2025-04)

• Match invoices to purchase to ensure the documents match prior to processing the invoice.
• Reviewed invoices for appropriate documentation and approval before processing payments, mitigating risks of unauthorized transactions.
• Assist leaders with questions regarding accurate GL coding.
• Reconciled vendor statements and researched and corrected discrepancies.
• Managed vendor relationships, resolving discrepancies and maintaining open lines of communication.
• Balanced checks run for AP.
• Maintain W-9 in accordance with IRS regulations (vendor maintenance).
• Created job aids for various systems.
• Integral part of automating our AP department to paperless.
• Optimized the AP department. I discovered over 2.2 mil in invoices that were not paid in an employee’s desk.
• Processed and verified invoices, ensuring accuracy and timely payments to vendors.
• Assisted with month-end closing procedures, contributing to a streamlined and timely financial reporting process.
• Processed employee expense reports for reimbursement, verifying accuracy and compliance with company policies.

Medical Eligibility & Financial Counseling - Bismarck, ND

(2015-07 - 2021-08)

• Processed financial assistance applications, completed narrative and computation based on invoice and/or self-employment, approved application and forwarded for final approval.
• Screened inpatient and outpatients for governmental and non-government programs.
• Worked closely with Utilization review, Case Management, social work and various other departments.
• Obtaining and completing the confidential Financial Statements form and assisting patients in the process for any benefits for which they may be eligible for.
• Records and maintains complete documentation of activities performed on accounts while in-house and during the patient accounting cycle.
• Follows up on MECS assigned accounts to ensure follow-through on governmental application programs.
• Conduct interviews with patients and/or family members for Medicaid, Medicare, SSI, SSDI, HIS, nursing home application for placement, and victim of crime.
• Notified billing of accounting accounts that needed to be recalled due to financial assistance being approved and/or commercial, Medicare, and Medicaid found.
• Follows up on MECS assigned accounts to endure follow-through on government application submitted.
• Familiar with Medicaid policies.
• Experience with EPIC, MMIS portal, Sandford portal, Noridian, Passport, online applications for Medicaid and SNAP
• Received monthly audits in 2019 and it was 98.15% and in 2020 it was 97.78

Associate’s degree - accounting - Bryant & Stratton (1998)