Accounts Payable Specialist - HOIST AND CRANE SERVICE GROUP - Hammond, LA
(2025-02 - 2025-12)
- Process high-volume vendor invoices daily, ensuring 100% accuracy and strict adherence to internal control policies and approval workflows.
- Coordinate vendor onboarding and account setups, including meticulous W-9 verification and record management to ensure compliance.
- Validate approvals and execute rigorous 3-way matching for project-based jobs to mitigate financial discrepancies and maintain data integrity.
- Maintain seamless payment runs by executing weekly checks and ACH payments for utilities, rent, and corporate vendors.
- Reconcile vendor statements and prioritize payments to capture early-payment discounts, optimizing company cash flow.
Accounts Payable Specialist - RR DONNELLY AND SONS - Remote
(2024-08 - 2025-01)
- Process international and domestic vendor invoices remotely for a major law firm, ensuring timely GL reconciliation and data accuracy.
- Facilitate vendor onboarding and W-9 account setups, ensuring adherence to both US and international tax documentation standards.
- Reconcile complex vendor accounts and resolve issues related to missing invoices or credit applications through proactive communication.
Accounts Payable - PRAIRIE FARMS DAIRY - Hammond, LA
(2023-01 - 2024-08)
- Manage daily accounts payable by processing approved invoices, reviewing ledger entries, and executing payment runs via wire transfers and ACH.
- Validate and research customer disputes and short payments to perform accurate GL reconciliation and maintain ledger balance.
- Coordinate with cross-functional teams to ensure adherence to month-end closing schedules and financial reporting accuracy.
Accounts Payable and Customer Service - COMMAND CONSTRUCTION - Mandeville, LA
(2021-03 - 2022-08)
- Process vendor invoices and perform 2-way/3-way matching against purchase orders to validate charges and maintain project budgets.
- Coordinate month-end closing activities by generating accurate reports and conducting GL reconciliation of AP accounts.
- Maintain strong vendor relationships by investigating and resolving inquiries regarding payment status or account discrepancies.
- Validate backup documentation against payment information to ensure 100% accuracy in high-volume construction billing cycles.
Lead Account Payable - HONOLULU FREIGHT SERVICE - Seattle, WA
(2004-12 - 2020-10)
- Maintain oversight of accounts payable functions for a high-volume freight forwarding operation, ensuring timely payment runs and account audits.
- Process and analyze monthly financial performance data to provide executives with critical key performance indicators (KPIs).
- Lead process improvement implementation by designing and deploying new billing software and Standard Operating Procedures (SOPs).
- Validate accuracy of high-volume transactional work through testing initiatives for new billing systems and continuous operational audits.
