M. Fucay

Professional Summary

Detail-oriented and proactive Administrative Assistant supporting business operations across construction, logistics. Proven ability to manage daily office functions, process financial documents, and provide exceptional support to teams and clients. Fluent in English and Spanish.

Administrative Assistant

Mark Hu( Construction — San Francisco, CA April 2024 – May 2025

Daily Responsibilities & Weekly Tasks

• Reconciled accounts with the daily balance and monitors employee credit card transactions, following up weekly.
• Managed TSheets entries, correcting clock-in/out errors as needed. Administrative & Financial Management
• Processed and entered invoices into QuickBooks and spreadsheets.
• Generated reports including the Aging Report, Profit & Loss (P&L), and other financial documents as needed.
• Cutted checks and ensures payments to subcontractors and vendors are made on time, preferably before the due date.

Software & Systems Oversight

• Managed JobTread entries, provides training to staL, and ensures data accuracy.
• Coordinated and maintains accurated entries across QuickBooks, TSheets, and spreadsheets.

Human Resources & Compliance

• Helped with onboarding new employees, including document signing, ID scanning, and app setup.
• Coordinated employee benefits such as the 401(k) program and medical insurance.
• Maintained subcontractor documentation, including updated Certificates of

Insurance (COIs). OLice Operations & Support

• Answerd incoming calls, delivering professional and friendly customer service to clients, subcontractors, and vendors.
• Provided support to project managers and field teams, such as organizing meetings and distributing project documents.
• Cared for multiple children ranging from newborns to toddlers; designed educational and play-based activities.
• Managed meal prep, routines, library visits, and park outings; ensured children's well- being and developmental progress.

Logistics Operator (Internship) ITL USA — Irvine, CA

January 2016 – December 2016

• Coordinated international shipments with ocean and air freight carriers; tracked deliveries from origin to destination.
• Communicated ETAs to clients via email; handled delivery logistics with truck drivers and warehouse teams.
• Managed incoming calls and inquiries, ensuring timely updates and client satisfaction.
• Answered and managed incoming calls, providing accurate and timely information to clients.
• Processed client orders, provided quotes, and coordinated stock availability and delivery timelines.
• Communicated with customers via phone/email to ensure accurate and timely fulfillment of requests.

Nanny (Private Clients) San Francisco, CA February 2017 – February 2024

Account Executive

Kracovia SAC — Lima, Peru May 2014 – October 2015

• Attended client meetings to present new product lines and negotiate pricing
• Supported sales operations and maintained client accounts; calculated budgets and managed procurement.
• Coordinated logistics for ship supply deliveries and negotiated with ship captains via email.
• Oversaw product shipments from warehouse to port, ensuring on-time delivery and order accuracy.

Education

Bachelor of Business Management

Ricardo Palma University — Lima, Peru

January 2007 – January 2012

Intensive Intermediate English Program

ICPNA (North American Peruvian Cultural Institute) — Lima July 2024 – December 2024

Skills

• OLice Administration
• QuickBooks & JobTread
• Payroll & Invoicing
• Scheduling & Time Tracking (TSheets)
• Customer Service & Communication
• Microsoft Word, Excel, PowerPoint

Hobbies & Interests

Painting, cooking new recipes, bowling, and dancing.