Madi Lindsey

Adaptable Operations Administrator and Executive Assistant with 5+ years of experience helping fast-paced executive, HR, and creative teams stay organized and run smoothly. I focus on taking the headache out of complex workflows, managing vendor contracts, keeping sensitive HR tasks on track, and making sure everyone stays on schedule with a warm, proactive approach.

Office Administrator - CALPAK - Carson, CA

(2026-02)

• Run daily office operations and serve as the main point of contact for cross-team communication and facilities needs.
• Manage partner and vendor relationships, negotiate service contracts, and simplify administrative processes so teams can get things done efficiently.
• Support key HR functions, from giving new hires a warm welcome during onboarding to managing benefits and handling sensitive records confidentially.
• Keep team calendars aligned and organized in a fast-moving, dynamic workplace.

Executive Assistant - Trophy Smack - Orange, CA

(2025-01 - 2026-01)

• Provided dedicated executive support to 2 co-founders, managing busy calendars, complex travel arrangements, and sensitive leadership communications.
• Handled key daily office tasks, including setting up payroll in Gusto, tracking invoices, and organizing fun team events.
• Set up seamless vendor onboarding and communication channels to take routine admin work off of leadership's plate.
• Juggled multiple high-priority tasks with ease, giving the executive team space to focus on growing the business.

Client Operations & Account Coordinator - Iced Latte Media - Remote

(2023-01 - 2025-08)

• Managed client relationships, contracts, invoicing, and project timelines across 8+ active accounts.
• Acted as the go-to administrative hub connecting client teams, contractors, and external partners.
• Oversee and elevate social media presence for client brand accounts.

Historian & Social Media Coordinator - Spacestation - Salt Lake City, UT

(2020-11 - 2023-01)

• Built an organization-wide asset management system from the ground up, categorizing over 5,000 digital files into a clean 300+ page directory.
• Designed clear file structures and naming guidelines so leaders and team members could quickly find exactly what they needed.

High School Diploma - Olympus High School