Nubia Romo

Construction project coordination and operations professional with more than 10 years of experience supporting residential construction, interior design, real estate, vendor coordination, procurement, project documentation, scheduling, estimating support, and client communication. Strong background helping project teams keep selections, specifications, purchase orders, invoices, lead times, delivery schedules, and outstanding items organized from preconstruction through completion. Known for building structure in fast paced environments, following through on details, and coordinating communication between clients, vendors, subcontractors, field teams, and internal leadership.

Project Operations Specialist - Celaya Soloway Interiors (CSI) - Tucson, Arizona

(2025-04 - 2026-03)

• Supported multiple active residential construction and interior design projects through procurement, vendor coordination, selections tracking, project documentation, and scheduling support.
• Coordinated communication between clients, vendors, subcontractors, warehouses, and internal project teams to keep outstanding items, lead times, and project updates organized.
• Managed purchase orders, vendor invoices, deposits, balance tracking, freight coordination, claims, and reconciliation support tied to project budgets and procurement workflows.
• Maintained project files, proposal documentation, vendor records, order confirmations, specifications, delivery updates, and installation coordination details in Buildertrend, Studio Designer, Excel, and Dropbox.
• Assisted with proposals, estimates, pricing updates, project documentation, and change order support to ensure scope, budget, and selections remained aligned.
• Tracked vendor production schedules, material availability, shipping timelines, warehouse receiving, inspection status, and delivery coordination to support project progress.
• Identified workflow gaps and improved internal tracking systems to strengthen communication, accountability, and project visibility across multiple active jobs.

Director of Operations, Marketing and Communication - Energy Utility Environment Conference (EUEC) - Tucson, Arizona

(2024-08 - 2025-03)

• Coordinated project timelines, vendor communication, logistics, stakeholder follow up, and documentation for a large scale conference organization.
• Managed communication across sponsors, exhibitors, internal teams, and external partners while maintaining organized records and deliverables.
• Supported planning, scheduling, operational tracking, and execution workflows across multiple event and project priorities.

One Health Operations Manager - Humane Society of Southern Arizona - Douglas, Arizona

(2023-01 - 2024-01)

• Managed operational workflows, scheduling, reporting, vendor communication, community partnerships, and program coordination across multiple initiatives.
• Secured more than 280,000 in grant funding through partnership development, program planning, and operational support.
• Maintained organized program records, reporting documentation, and workflow tracking while improving communication and service delivery.

Marketing and Communications Specialist - City of Douglas - Douglas, Arizona

(2020-01 - 2022-10)

• Coordinated public projects, community events, outreach initiatives, schedules, vendors, and cross department communication.
• Maintained project documentation, website updates, digital communications, and public facing materials for city programs and events.
• Supported planning and execution for large community events while coordinating communication among internal teams, vendors, sponsors, and public stakeholders.

Health and Nutrition Program Coordinator II - SEAGO - Bisbee, Arizona

(2020-05 - 2021-01)

• Coordinated program schedules, reporting, documentation, outreach events, and operational support for grant funded health initiatives.
• Maintained organized records, budget support documentation, and communication workflows for programs serving diverse community populations.
• Worked with younger volunteers, senior community members, healthcare partners, and internal teams to keep services coordinated and accessible.

Operations and Event Management Leadership - Casa Segovia Restaurant | Gadsden Hotel | Cinderella Maid Service - Douglas, Arizona

(2018-10 - 2021-09)

• Managed operations, scheduling, vendor communication, purchasing support, event logistics, financial reconciliation, and daily workflow coordination.
• Coordinated conferences, events, staffing support, inventory needs, guest communication, and operational records across hospitality and service environments.

Real Estate Administrative Assistant - Everett J. Jones Real Estate - Douglas, Arizona

(2015-05 - 2018-03)

• Managed listing documentation, contracts, transaction files, client communication, scheduling, and organized records for multiple active real estate transactions.
• Conducted market research, prepared marketing materials, and supported communication between clients, vendors, and office staff.

Executive Director - Greater Douglas Chamber of Commerce - Douglas, Arizona

(2016-02 - 2017-10)

• Coordinated business operations, sponsorships, community events, stakeholder communication, vendor relationships, and organizational records.
• Supported board communication, public outreach, event planning, and community partnership development for a nonprofit membership organization.

Bachelor of Science - Marketing and Advertising - Grand Canyon University