William O'Connell

Work closely with over 700 vendors Enter invoices requiring payment and apply the appropriate code(s) in the general ledger. Review vendor invoices for appropriate documentation and validity prior to payment.

Accountant (Accounts Payable) at American Phoenix (2023-01 – Present)

• Work closely with over 700 vendors
• Enter invoices requiring payment and apply the appropriate code(s) in the general ledger.
• Review vendor invoices for appropriate documentation and validity prior to payment.
• Match purchase orders with invoices and record necessary information.
• Renegotiated payment terms and methods.
• Disburse payments via check, electronic transfer, or bank draft.
• Organize invoices, purchase orders, and receipts to keep records organized and easily searchable.
• Investigate daily variances and correct errors to resolve discrepancies.
• Input financial data and produce reports using Net Suite.
• Maintain good working relationships with vendors and resolve disputes.
• Reconcile company credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
• Teach and work with interns from local universities.
• Work with team members with other accounting duties as needed.

Accountant (General Ledger, Payroll, Accounts Receivable) at Midwest Food & Tobacco (Tri-Mart) (2020-07 – 2023-01)

• Daily Deposits with A/R Adjustments
• Communication with customers and sales reps regarding collections and aging reports.
• Report delinquent accounts to collections.
• Organize and keep track of sales spiffs, customers’ rebates, and sales.
• Prepare journal entries for payroll.
• Adjust depreciation for fixed assets.
• Reconciliation of three banks accounts.
• Prepare monthly Minnesota and Wisconsin Cigarette and Tobacco Taxes
• Prepare income statement and balance sheet.
• Enter any adjusting general ledger entries when needed.
• Answer phones and other office duties assigned.

Warehouse Manager at Midwest Food & Tobacco (Tri-Mart) (2018-05 – 2020-07)

• Responsible for shipping, receiving, inventory and transportation operations while directing warehousing activities for 16 team members including 7 drivers.
• Established operational procedures for activities such as verification of incoming and outgoing shipments, handling and disposition of materials and keeping warehouse inventory current.
• Support all human resources processes at the facility such as staffing all positions, support the performance management process, training and development of team members.
• Back-up driver – delivery product to customer in a diesel truck. Also a contact person for drivers for troubleshooting.

Administrative Assistant/Marketing/Assistant Accountant at Midwest Food & Tobacco (Tri-Mart) (2016-11 – 2018-05)

• Acts as a receptionist answering telephone calls, emails, and text messages promptly and directing the calls, emails or text messages in a professional and courteous manner to appropriate individuals.
• Enter data for the liquor report and make sure it balances.
• Create a sales sheet bi-weekly for our customers.
• Create and update all brochures for our customers.
• Welcome and assist customers, vendors, or any other personnel when they enter our reception area.
• Assist sales representatives
• Operates computer (Microsoft Office and Turning Points), printer, copier, fax and/or other office equipment.
• Assists Accounts Payable and Accounts Receivable in processing Purchase Orders, Purchase Orders, Credit Memos, Invoice Entry, filing, and other tasks as needed.
• Perform end of the month, quarter, and yearly reports.

Buyer at Midwest Food & Tobacco (Tri-Mart) (2016-01 – 2016-11)

• Select new products and reviewing old products.
• Maintaining relationships with existing suppliers while seeking new ones
• Negotiate prices
• Assists in interpreting reports and predicting future sales
• Reacts to any changes in customer demand

Payroll Specialist at Club Choice Fundraising (2015-09 – 2015-12)

• Calculate employees' time and pay. Enter commission adjustments
• Reconcile sales reps' accountable expenses
• Assist in recording employees’ hours, piece work and weekly pay
• Miscellaneous data entry and filing and other payroll department duties

Seasonal Customer Service Associate at Adecco Staffing/EBay Enterprises (2014-11 – 2015-09)

• Interact with customers via telephone to provide information
• Process transactions and reply to inquiries about products and services
• Use computer system to track, gather information, and/or troubleshoot customer issues
• Record customer interactions, details of inquiries, complaints, or comments, as well as actions taken
• Up-Sale when appropriate

Quality Lead at Hutchinson Technology, Inc. (2009-08 – 2014-05)

Supervise the quality areas on a shift by making sure quality policies and procedures are met

• Troubleshoot any quality issues
• Complete proper paperwork that is necessary
• Communicate between different departments
• File papers, use multi-function copier, telephone system
• Prepare payroll for 14 employees using AS400

Quality Lead at Hutchinson Technology, Inc. (2013-08 – 2014-06)

• Supervise the shift quality department to verify quality policies and procedures are fulfilled.
• Troubleshoot any quality issues
• Complete necessary paperwork
• Communicate between different departments.
• File paper, use multi-function copier and telephone system.
• Utilize AS400 for company computer needs including payroll.
• Utilize Microsoft office including Word, Excel and PowerPoint.

Bachelor’s in Accounting – Lakeland College (2014-01 – 2015-08)

Associate’s in Accounting – Chippewa Valley Technical College (2011-08 – 2014-05)