Jacob Tema

A detail-oriented and highly organized professional with years of experience in financial management and accounts payable. Proven expertise in capturing payments, managing banking activities, and handling petty cash with accuracy and compliance. Skilled in addressing supplier inquiries and preparing detailed reconciliation statements to ensure financial integrity.

Demonstrated ability to manage subsistence and travel claims while conducting thorough audits of government vehicles to uphold departmental standards. A proactive team player with a strong focus on improving processes and enhancing operational efficiency, dedicated to delivering exceptional service and support to internal and external stakeholders. Recognized for implementing effective strategies that streamline financial operations and reduce processing time.

Committed to maintaining the highest levels of accuracy and compliance, contributing to the overall financial health of the organization.

Senior Creditors Clerk - GroupM - Not specified

(2009-01 - 2024-04)

Managing creditor accounts across agencies within GroupM, including Media Edge (MEC Global), Mindshare Gauteng, Mindshare Cape, Media Compete, Optimum Media, Notabene, and Maxus, handling a total book value exceeding R25 million monthly.

• Posting invoices on Navision, ensuring each invoice aligns with the correct campaign and is received on time
• Handling and resolving payment queries, investigating short payments, and explaining discrepancies to suppliers
• Assisting during audit periods by providing required documentation and clarifications
• Preparing and reviewing reconciliation statements to ensure amounts balance with the trial balance before payments
• Signing off on reconciliations completed by other team members to ensure accuracy
• Loading all authorized payments into the bank for timely disbursement to suppliers
• Maintaining organized and accessible filing systems for financial documentation to support audit and compliance
• Collaborating with team members to streamline processes, improve payment accuracy, and enhance department efficiency
• Ensuring compliance with internal financial policies and external regulatory requirements in all creditor-related activities
• Monitoring outstanding payments and following up with suppliers to prevent payment delays or discrepancies
• Verifying vendor information and updating records to maintain accurate supplier databases
• Assisting in budget management by tracking and forecasting monthly expenditure on creditor payments
• Generating and submitting monthly financial reports to management for review and planning

Accounting Administrator - Xhasa Accounting and Technical Services (Gauteng Department of Housing) - JHB

(2007-01 - 2008-09)

Undertaking financial accounting and administrative tasks related to analysis, data capture, and reconciliation of financial information for the New and Established People's Housing Program.

• Recording and maintaining accurate financial data in the accounting system for the New and Established People's Housing Program
• Analyzing financial information to ensure accuracy and compliance with organizational standards
• Capturing data in the accounting system and updating records as necessary to support housing projects
• Reconciling financial records regularly to maintain data accuracy and support financial reporting
• Assisting in the preparation of monthly and annual financial statements to reflect project expenditures and budgets
• Monitoring budgets and expenditure to ensure alignment with project funding and reporting any variances
• Preparing and submitting financial reports for management review and decision-making
• Coordinating with project teams to ensure financial transactions are recorded accurately and in a timely manner
• Maintaining organized financial records and supporting documentation to facilitate audits and compliance reviews

Procurement Coordinator - MUNICH-RE GroupM - Not specified

(2006-05 - 2006-11)

• Executed procurement Functions, ensuring efficient supply chain management
• Prepared quarterly reports and accruals to provide insights into procurement activities
• Maintained comprehensive records of suppliers and vendors to ensure accuracy and reliability
• Liaised and negotiated with various suppliers to secure favourable terms and pricing
• Analysed market trends and pricing strategies to make informed purchasing decisions
• Collaborated with internal departments to understand procurement needs and specifications
• Managed vendor relationships to foster collaboration and improve service delivery
• Conducted supplier evaluations and audits to ensure compliance with company standards

Creditors Clerk - South African Airways - Not specified

(2005-01 - 2005-12)

• Captured and processed payments accurately to ensure timely financial transactions
• Handled queries from vendors and internal departments, providing prompt and effective resolutions
• Managed banking activities, including deposits and withdrawals, to maintain accurate cash flow
• Prepared reconciliation statements to verify and align financial records with bank statements
• Assisted in maintaining accurate financial records to support auditing processes
• Collaborated with team members to streamline payment processes and enhance operational efficiency
• Ensured compliance with internal financial policies and procedures to uphold integrity in transactions

Creditors Clerk - Gauteng Shared Services Centre - Not specified

• Processed payments and managed banking activities to ensure accurate cash flow
• Issued cheques and handled petty cash transactions in compliance with financial policies
• Addressed supplier queries and prepared reconciliation statements to maintain accurate financial records
• Collaborated with colleagues to improve finance department processes and efficiency

Creditors Clerk - Gauteng Department of Transport and Public Works - Not specified

(2000-06 - 2002-07)

• Captured and processed payments while managing banking activities to ensure accurate cash flow
• Issued cheques and handled petty cash transactions in compliance with financial policies
• Addressed queries from various suppliers and prepared reconciliation statements to maintain financial accuracy
• Managed subsistence and travel claims, ensuring proper documentation and adherence to regulations
• Conducted audits of government vehicles to verify compliance with departmental standards
• Collaborated with internal teams to streamline payment processes and enhance overall operational efficiency

National Higher Diploma in Accounting - Accounting - Technikon South Africa (University of South Africa)

Diploma in Human Resources Management - Human Resources Management - Birnam Business College (1998)

Grade 12, Senior Certificate - Mmapadi Senior Secondary School (1996)