Supply Chain Management: Governance and Compliance Specialist - TLG Sourcing and Consultants (based at - Transnet Port Terminals) - Durban
(2023-10 - 2023-12)
- Responsible for the review, recording and recommendation of bid documents prior to advertising and sourcing, evaluation, negotiation and recommendation for business award
- Conduct PFMA regulations checks in all bid awards and contracts to confirm and establish if the tenders were free from any irregularities – Wasteful, Irregular and Fruitless expenditures
- Attended relevant meetings where compliance expertise and guidance were needed
- Stay abreast of legislative developments and issued industry directives that may affect business
- Provided guidance and record keeping of the NEC contract reporting to the CIDB and any other awards made under relevant legislation and directives
SCM: Governance and Compliance Specialist - Transnet Engineering - Koedoespoort and Kilner Park
(2018-08 - 2022-10)
- Conduct due diligence and review all tender documents prior to submission to the acquisition council committee for deliberations and award
- Conduct internal audit checks to test the audit readiness of internal processes and also work with auditors during scheduled audit periods
- Conduct Trainings/Workshops on governance and compliance processes, policies and standards as well as the overall supply management policies and procedures
- Keep senior management informed of the operation and progress of compliance efforts, but also objectively highlight potential risks
- Maintain relationships with the business areas, internal and external audit and other related compliance risk management functions
Contracts Manager - Transnet Engineering - Kilner Park and other Divisions
(2017-07 - 2018-08)
- Draft, evaluate and negotiate contractual terms with successful bidders
- Advise on the terms and condition of the Letter of award, contract milestones and payments terms, applicable penalties and any other contractual term outside the standard ones
- Consulted with the internal legal department to ensure that all the discussed terms and conditions are in line with legislation and recommended standards and procedures
- Ensure the supporting documents such as Non-Disclosure Agreements, Purchasing Agreements, Consulting Agreements, Licensing Agreements, Master Agreements (also reviewed by Legal) are included in to the final contract pack and ready for sign-off by all parties to the contract
- Where there is a variation to the standard terms and conditions, ensured that the legal and finance teams vet and incorporate relevant information into the final contract pack
- Consulted with the Finance department/team to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing and discounting policies, export controls, including 'financial engineering' and understanding / evaluating economic impact of the contract at hand
- Track, Monitor and record contract transactions up until contract close-out
- Responsible for the reporting and recording of contract extensions, renewals, value increase and any deviations or exemptions
- Review and support single source deviations and other procurement requests and motivations outside the normal procurement process from the end users
- Engage with the Transnet Acquisition Council, procurement personnel, logistics managers, Transnet Group Strategic Supply Management (and Legal), suppliers and other key stakeholders regarding contractual requirements - including consultations on stock and non-stock items still at the warehouse and/or inventory
- Earmark and set-aside complex contracts that are highly regulated, detailed, technical or contain intellectual property (IP) agreements, outsourcing and international trade to the divisional Acquisition council for approval and legal scrutiny
Supplier Development and Business Transformation Manager - Transnet Engineering
(2014-10 - 2017-07)
- Responsible to drive the changes within the BBBEE spectrum as recommended by legislation and government directives
- Provide oversight on the implementation of transformation initiatives within an organization to ensure compliance with BEE regulations and maximize the company's BEE scorecard
- Establish Total Cost of BBBEE Spent and the savings thereof for best practices and to reinforce sound procuring transactions
- Provide input to business strategies submitted by business in order to ensure that they did identify, prioritize, and build organizational capabilities, behaviors and structures that facilitated Transformation
- Responsible for the formulation and inclusion of the BBBEE value summary propositions in tenders that warranted the inclusion of the initiatives and drive
- Submitted the BBBEE stats and savings report to the group for collation and incorporation into their respective reports
- Conducted site visits to ensure that the reported transformation initiatives were implemented at business and not just reported on paper
- Managed and facilitated the recording, tracking, approval and inclusion of the Approved list of Suppliers on SAP, as well as the presentation of business recommended companies to the acquisition council and similar forums
- Drive and manage the process of approved list suppliers into the Approved list through recording the First article Inspections (FAI) results into the minutes, and recommend such to acquisition council for noting and approval
- Developing and implementing the Suppliers BEE strategy, including action plans and initiatives
- Developing and maintaining reporting and monitoring tools for track transformation progress and compliance
- Provide training on the significance and benefit of the National development plan especially in relation to the SMME's
- Table the challenges that SMME's could be faced with in adhering to the commitments made in their BEE improvement plans
- Use the BEE matrix to formulate, track and monitor the introduction, advancement and sustainability of the SMME's into the market
- Provide training on some of the industry challenges related to SMME, for instance: Access to funding, Competition from bigger businesses, Limited access to the market, High operational costs, Lack of skilled labour options, Strict regulatory compliance, Cybersecurity threats, Management of cash flow
Marketing Coordinator (Strategy and Marketing) - Transnet Engineering
(2014-04 - 2014-10)
- Compile marketing reports by collating information from various stakeholders
- Responsible for driving the risk management agenda within the corporate marketing department
- Served as a change agent assisting the Risk department with rolling out the Enterprise Risk Management recommendations within the department through
- Assisted with risk identification and analysis & monitoring of all the treatment plans
- Assisted in the facilitation and compilation of Tender proposals for the company (assisted the commercial team) – for revenue generating contracts
- Ensured that all the potential leads received at conferences and exhibitions are turned into sales (actual business for the organization)
- Assist in the compilation of Revenue generating contracts and business leads
Assistant: Company Secretary - Transnet Engineering
(2011-10 - 2014-04)
- Consolidate discussion items, draw up meeting agendas, minutes, declarations and attendance registers
- Liaise with the Chairpersons and committee members with respect to matters arising from previous meetings, amendments and ratification of resolutions captured in the minutes
- Advise the Executive team on their roles and duties as set out in the respective committee mandates
- Maintain and monitor a reliable documentation repository/ record keeping system
- Prepare delegation of authority documents for the EXCO members and Senior Managers as well as capture the information on SAP
- Assist the Company Secretary to obtain annual declaration of interest forms from all employees, and in maintaining the gift register
- Liaise with Transnet Group Secretariat on a wide basis to keep abreast with the latest company policies
- Prepare the annual corporate calendar and place it on the intranet for all to retrieve
- Advise whether a quorum is constituted or not. Recommend a process to be followed, should the meeting proceed, in the absence of a quorum
- Ensured that the Governance Effectiveness Register is kept and maintained
Secretariat: Acquisition Council - Transnet Engineering
(2008-11 - 2011-10)
- Ensured that bid documents were uplifted and sent to process owners after adhering to an efficient and ethical practices recording process
- Ensured that all tenders complied with both that administrative, substantive and mandatory minimum requirements as per advert specifications
- Ensured that the drafting, recording and send-off of all acceptance and rejection letters were issued to bidders (successful and unsuccessful)
- Compiled minutes of the meeting bid Evaluation, Bid recommendation and Bid negotiation
- Ensured that the minutes were included as part of the board pack for the council to familiarize themselves with the decisions taken at the previous meeting
- Audit Procedure: Prepared a file for the auditors, in accordance with the audit request submitted to the office
- Provide Quality Assurance/Check on bids to ensure that: Bids comply with the specified requirements of the proposal, including the purpose, specification, pricing, lead times and applicable penalties
- Assessing and outlining whether the submitted proposal was well-organized, persuasive, and meets the requirements
- Ensured that the proposal is clear, concise, and easy to understand
- Conducted training on how to complete the bid documents prior to submission e.g. techniques, formats, and industry best practices
- Advised on the importance of mandatory returnable documents including the certificate of site briefing attendance
- Emphasized the importance of completing that site briefing register and having a representative at the meeting, especially for a compulsory site briefing meeting
- Ensured that proposal recommended for consideration met the required standards and were of high quality, capable of making a positive impression
Office Assistant & Receptionist - Adams and Adams
(2008-05 - 2008-09)
- Answer phones and take messages
- Respond to emails
- Manage mail correspondence
- Greet clients and visitors
- Help maintain the office calendar
- Assist with invoicing
Compliance Office: Post Sales Department - Absa bank
(2007-04 - 2008-05)
- Ensured that all banking processes and procedures, policies and codes were maintained by the banking personnel when performing their duties
- Verified that all the customer documentation was valid and included in the application pack before sending it off to head office
- Tasked to assess and rate the quality of work provided by the sales consultants and send them to head office to be consolidated into their sales reports. These were also used in categorizing them for incentives and to draw skills development plans
- Customer retention and expansion - conducted telesales to retain existing clients as well as to recruit new potential
Receptionist and Customers Host - Absa bank
(2006-11 - 2007-03)
- Answer phones and take messages
- Respond to emails
- Manage mail correspondence
- Greet clients and visitors and enquire if they are in the correct service queues
- Help maintain the office calendar and leave roster
- Assist with invoicing
