Molatelo Thembi

Rotations in Demand & Bid Evaluation, Assets Management, and Warehouse/Stores Assistant roles.

Administration Clerk (Supply Chain Management) - Department of Health - Steve Biko Academic Hospital (Internship)

(2025-07)

Rotations in Demand & Bid Evaluation, Assets Management, and Warehouse/Stores Assistant roles.

• Managed end-to-end procurement processes, ensuring 100% compliance with PFMA and SCM regulations
• Processed and approved purchase requisitions, reducing procurement delays by 20%
• Evaluated supplier quotations and ensured adherence to preferential procurement policies
• Maintained accurate supplier records and verified tax clearance and BBBEE compliance
• Improved supplier communication, resulting in faster turnaround times and reduced order discrepancies
• Supported bid committee processes and ensured proper documentation and audit readiness
• Monitored procurement budgets and contributed to improved financial control
• Compile and maintain assets records of the unit and keep them updated
• Bar-coding and allocating new assets also doing assets inventory
• Handling the movement of assets to different arrears in the hospital
• Compiling Assets stats after verification and updating the asset register on the system
• Maintained asset register and ensured accurate tracking of asset movements
• Conducted monthly asset reconciliations and reduced discrepancies
• Supported asset verification processes and compliance reporting
• Assisted in lifecycle planning and disposal process
• Receiving, capturing and distributing to ensure correct information on PO's
• Identify proper disposal of expired and damaged stock
• Completing RLSO1, RLSO2, VA2 and VA1 forms
• Ensuring efficient and timely delivery of goods & services (stock). Warehousing and distribution.
• Pack each stock according to their allocated storage position at stores
• Managed inventory and stock control processes, ensuring accurate stock levels and reduced losses
• Implemented stock monitoring systems that improved stock accuracy by 15%
• Oversaw receiving, issuing, and recording of stock in compliance with procedures
• Conducted regular stock audits and ensured alignment with financial records
• Capturing requisitions on SAP system, expediting and filling of documents Alphabetically and Numerically
• Receiving and issuing stock and P-Cards orders
• Conduct the 3way match of Supply Chain method (purchase order, Invoice and RLSO1) to verify order description and quantity

Administration Clerk-SCM (Buying) - Department of Health - Tshwane Rehabilitation Hospital (Internship) - Rotated to steve biko hospital

(2025-02 - 2025-06)

• Compile procurement RFQ for approved specification request
• Creating a shopping cart and Monitoring stock level
• Manages the administrative and operational tasks required to PO's
• Capturing specifications and generating purchase orders (POs) on electronic procurement systems (SAP system)
• Verifying supplier invoices against POs and Goods Received Notes (GRNs) to ensure billing accuracy

Administration Clerk (Patient Admin) - Department of Health - Steve Biko Academic Hospital (Internship)

(2023-08 - 2025-01)

Rotations in Administration Clerk and Secretary (Nursing Management) roles.

• Performing all telephone etiquette, taking calls, messages and all inquiries that come to administration/reception desk
• Provide Batho Pele Principles to clients/patients
• Registering patients, admissions, discharges and ward transfer using SAP system or manually
• Compile clinic/ward stats manually and electronically monthly or weekly.
• Ensure patients attend their appointment at the right dates and time
• Use computer for general typing, keeping records, retrieve Information, trace information and compile new information.
• Ensuring confidentiality of file and updating of patients' information
• Sorting and filling patients' files and documentation (File tracking and checking movement history of patients on the SAP system)
• Performing all administration duties and rotate to clinics, wards, registration and all departments allocated within patients' administration.
• Perform a variety of duties related to patient administration and records management.
• Accurate and correct capturing of patient data, both electronically and manually
• Use relevant registers during downtime GPF3, GR01, and relevant forms to capture patient information when SAP/HIS is online.
• Classify patients according to their categories
• Receive telephone calls and refer to the correct role players
• Records appointments and events in the diary
• Operate office equipment like fax, typing and photocopying machine set up
• Schedules and arrange meetings for meetings and events
• Manage all correspondence in and out of the management office
• Attend to all duties as requested from the manager in the office and do general typing and copying of reports

Cashier Clerk - PlayBets pty(LTD)

(2021-11 - 2023-07)

• Managing daily transactions efficiently, enhancing customer satisfaction by handling inquiries and resolving issues.
• Providing friendly customer service and resolving complaints
• Manage cash drawer and balance till amounts

Admin Assistant - Department of Education - Mohlahlane Primary School

(2020-11 - 2021-04)

• Typing, receiving and responding to calls & messages
• Managing all school tasks in Principals office.
• Handling students/parents' communication
• Providing administrative assistance to staff, including data entry and handling confidential information
• Preparing reports, memos, and presentations, as well as maintaining filing systems.
• Maintaining confidentiality for students, staff and financial records
• Processing enrolments and coordinating events and assisting staff

National Diploma - Management Assistant - Tshwane North College

Grade 12 - Majatladi Secondary School (2016)