Prishka Ray

Highly organised and results-driven Office Manager, Personal Assistant, and Administrative Professional with over 10 years of experience supporting business operations, executive management, project coordination, and office administration across multiple industries. Proven expertise in office management, debtors and creditors control, payroll administration, procurement, client relations, diary management, and compliance administration. Skilled in coordinating multiple projects simultaneously, maintaining operational efficiency, and providing high-level administrative support in fast-paced environments.

Experienced in managing administrative operations across multiple branches, coordinating virtual communications, maintaining digital records, and working independently with minimal supervision, making me well-suited to remote and hybrid working environments.

Admin, Debtors Clerk, Receptionist/Switchboard and Data Capturer - Muscle & Fitness Gym (Head Office)

(2010-01 - 2014-01)

• Managed receptionist and switchboard operations for head office.
• Maintained debtor accounts and followed up on outstanding client payments.
• Processed membership data capturing and account reinstatements.
• Assisted with stock control, filing, invoicing, and daily administration.
• Audited guest control records and verified client memberships.
• Handled client queries and contract amendments.
• Supported all four branches with administrative and debtor-related functions.

Personal Assistant to the Owner/Director & Assisting with HR - Kinloch's Engineering CC

(2014-01 - 2014-02)

• Provided direct administrative and PA support to the Owner/Director.
• Managed diary scheduling, quotations, invoicing, and credit notes.
• Assisted with payroll preparation and HR-related administration.
• Coordinated stationery control, petty cash, and banking administration.
• Followed up on outstanding accounts and maintained financial schedules.
• Assisted with contracts, job cards, and general office duties.

Creditors and Debtors Accounts / General Admin - Hooked Up Motorsports

(2014-11 - 2014-12)

• Managed creditors and debtors functions, including invoicing and payment follow-ups.
• Assisted with payroll preparation and salary schedules.
• Maintained petty cash and internet banking administration.
• Prepared quotations, job costings, and contract documentation.
• Handled diary management and general office administration.
• Assisted with creditor and debtor reporting.

Office Manager / PA / Admin - Fire Dot Com (Durban and JHB) - Durban and Johannesburg

(2015-03)

• Manage daily office operations and administrative functions across Durban and Johannesburg branches.
• Provide executive support, including diary management, meeting coordination, travel arrangements, and correspondence.
• Coordinate multiple projects, ensuring deadlines, client requirements, and operational objectives are achieved.
• Prepare quotations, tenders, project documentation, job cards, and cost reports.
• Maintain client relationships and provide regular project progress updates to stakeholders.
• Manage procurement processes, supplier relationships, stock control, and inventory management.
• Oversee fleet management, including vehicle maintenance schedules, licensing, and servicing.
• Administer petty cash, company credit card expenditure, banking documentation, and financial records.
• Assist with payroll administration, overtime tracking, employee attendance, and leave management.
• Maintain employee records, training schedules, certifications, and HR documentation.
• Coordinate Health & Safety compliance, regulatory documentation, and company certifications.
• Monitor and maintain compliance records, including Tax Compliance Certificates and Letters of Good Standing.
• Compile operational, project, compliance, and client reports to support business decision-making.
• Manage electronic and manual filing systems, ensuring accurate record keeping and document control.
• Liaise with clients, suppliers, subcontractors, and internal teams to ensure efficient business operations.
• Support budgeting, cost control, and project profitability through accurate reporting and administration.

Matric - Arena Park Secondary

National Diploma - Travel and Tourism Management - UNISA

National Diploma - HR Management - College SA