Bobo Malabi

Experienced Executive Assistant and Office Manager

Pretoria, City of Tshwane Metropolitan MunicipalityMember since October 10, 2025

Government Protocol

About

A Experienced Executive Assistant and Office Manager with over 10years of senior administrative support in government and public sector environments. Proven track record supporting Director-Generals, Chief Operating Officers and executive teams at the Department of Science and Technology, with deep expertise in board liaison, EXCO/MANCO coordination, corporate governance, stakeholder management and risk monitoring. Brings a thorough understanding of the legislative environment (PFMA, POPIA), government protocol, and the confidentiality demands of a CEO's office.

Adept at managing complex schedules, compiling board packs, scribing executive meetings and driving project follow-through — precisely aligned with the requirements of the AIDC Executive Assistant to the CEO role.

Experience

Office Manager,asd level / DG Support & Coordination | Office of the Deputy Director-General / COO - Department of Science and Technology

(2008 - 2017-03)

Served as the primary point of contact for the Office of the Director-General, managing alignment across executive activities, priorities and stakeholder communications.
Compiled, consolidated and distributed Board packs and EXCO/OPCO packs, liaising with all departments to ensure accuracy and timeous submission.
Attended and scribing for EXCO, OPCO, Portfolio Committee and other senior management meetings; ensured minutes and matters arising were completed within specified timelines.
Coordinated and scheduled EXCO, MANCO and management meetings (including special meetings), managing venues, refreshments and logistics.
Updated and maintained the annual shareholders compact and governance documentation with the Company Secretary.
Monitored compliance with applicable rules and regulations in board and committee matters.
Managed an extremely active calendar for the Director-General, including high-level meetings, travel arrangements and strategic engagements.
Provided 'gatekeeper' function, creating appropriate access protocols and triaging all incoming issues and correspondence addressed to the DG.
Organised domestic and international travel and accommodation for the DG and senior executives; compiled documents for travel-related meetings.
Drafted, proofread and edited all outgoing correspondence on behalf of the DG — including ministerial submissions, memoranda and reports.
Prepared responses to routine correspondence; managed document approval processes and maintained the DG's speech and parliamentary questions databases.
Coordinated cross-departmental inputs for speeches, briefing notes and presentations for specific engagements.
Acted as organisational 'barometer', monitoring key issues and providing exception reports to the DG on urgent and critical matters.
Facilitated generation of quarterly, bi-annual and annual departmental progress reports for branch and EXCO presentation.
Monitored implementation of resolutions from EXCO, OPCO and management committee meetings; followed up and reported on status.
Managed the performance and development of the support team within the office, including performance appraisals submitted to HR.
Developed financial and budget needs for the office and submitted quarterly expenditure reports.
Applied knowledge of the PFMA and supply chain processes to ensure policy compliance.
Led the coordination of evidence for the Management Performance Assessment Tool (MPAT), submitting ahead of schedule — first nationally — achieving a 'Top Performance' rating.
Produced and drafted the Workflow Manual for the Department of Science and Technology.
Designed and executed a comprehensive customer satisfaction survey, achieving results approved at EXCO level.

Assistant dorrector/Support in the Office of the Chief Operating Officer (COO) - Department of Science and Technology

(2006 - 2008)

Provided full secretarial and administrative support to the COO: diary management, minute taking, agenda preparation and correspondence.
Arranged and coordinated all meetings (internal and external), including venues, catering and logistics.
Managed all travel requests and itineraries for the COO.
Screened calls and emails, prioritised correspondence and ensured daily turnaround on all matters.
Created and maintained both paper and electronic filing systems; maintained document formatting standards.

Senior Administrative Officer - Department of Science and Technology

(2001 - 2006)

Typed and managed all documentation and correspondence for the Ministry, DG and Deputy Ministry.
Monitored and followed up on correspondence and referrals in the DG's and COO's mailboxes, highlighting priority matters.
Managed confidential paperwork and ensured appropriate document controls.
Produced submissions for the Minister and DG; coordinated internal and external meetings.
Maintained the document tracking system (Hummingbird); edited reports and prepared presentations.