Sobahle Ross

Tender Administrator - Prodore Facilities Service Group (Pty)Ltd

(2026-04)

Identify and track tender opportunities on platforms such as Eskom, e-Tenders, and other procurement tender portals
Prepare, compile, and submit tender compliant tender documents, ensure they accurate, meet legal and organizational requirements.
Ensure adherence to CIDB grading requirements, scope of work, and tender specifications
Manage timelines and coordinate with internal departments
Prepare and review mandatory returnable documents (SBD forms, pricing schedules, BOQs, etc.)
Coordinate with Suppliers and Subcontractors for pricing, quotations, and technical inputs
Verify compliance with CIDB requirements, including registrations and grading
Maintain and update compliance documents (CSD registration, Tax Compliance Status Pin, B-BBEE certificate, COIDA)
Manage tender queries, clarifications, and addenda within deadlines
Maintain a tender register and ensure proper document control and record keeping
Assist with contract documentation after tender award.

Legal Administrator - Teraco Data Environments

(2024-08 - 2025-09)

Managed confidential legal and compliance records, maintaining auditable documentation trails and supporting internal audits.
Liaised with internal teams, clients, and external legal stakeholders on compliance documentation and onboarding.
Assisted with regulatory reporting and compliance monitoring activities, ensuring adherence to South African labour laws and ethical standards.
Maintained legal databases and CRM systems to ensure data integrity and regulatory readiness.
Coordinated new supplier onboarding, maintained accurate vendor databases, assisted with procurement-related supplier meetings, and collaborated closely with finance, production, and other departments to resolve invoice discrepancies.

Bid/Tender Administrator - TrillCom Consulting

(2022-01 - 2024-07)

Identified and monitored tender opportunities on government portals, including the National Treasury eTender portal and various municipal platforms.
Compiled and coordinated technical and commercial tender submissions, ensuring all compliance documents, certifications, and statutory forms were complete and submitted on time.
Maintained tender registers, bid libraries, and electronic filing systems with strict version control.
Managed supplier compliance documentation including Tax Clearance Certificates, ICASA licences, and CSD registrations.
Monitored procurement policy updates, such as National Treasury circulars, and communicated regulatory changes to management.
Raised invoices and processed purchase requisitions and orders.
Actively monitored open orders, tracked delivery confirmations, and expedited delayed shipments to prevent stock shortages.
Coordinated new supplier onboarding, maintained accurate vendor databases, assisted with procurement-related supplier meetings, and collaborated closely with finance, production, and other departments to resolve invoice discrepancies and align requirements.

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