Daniela Lima

Administrative Coordinator with 7+ years of experience at Canadian Red Cross, Providence Health Care, and Sodexo. Experienced in administrative and executive support, high-volume invoice processing, vendor management, account reconciliations, and finance department support. Highly skilled at maintaining accurate records and ensuring deadlines are met across multiple departments in fast-paced environments.

Administrative Coordinator at Canadian Red Cross (2025-09 – 2025-12)

• Prepared accounts payable invoices for review, approval, and payment processing.
• Validated invoices and transactions, identifying discrepancies and matching supporting documentation.
• Organized, filed, and tracked supporting documentation in SharePoint.
• Processed goods receipts for approved invoices and submitted them to the National Payments Centre.
• Maintained and organized confidential files, records, and documents.

Executive Assistant at Lifeline Healthcare (2024-06 – 2025-06)

• Processed billing transactions, invoice entries, and payment tracking through AlayaCare system.
• Managed the executive's calendar and coordinated meetings, agenda preparation, minute-taking, and follow-up on action items.
• Maintained and organized confidential files, records, and documents.
• Prepared administrative and care-related documents, including reports, service agreements, and internal communications.
• Assisted with research, data collection, and marketing materials for all ongoing projects.

Program Administrative Coordinator at Providence Health Care (2022-12 – 2023-12)

• Reviewed and processed high-volume accounts payable invoices, ensuring accurate approvals, and timely processing.
• Reconciled corporate credit card statements; matched invoices and receipts; allocated transactions to the appropriate GL accounts and cost centres.
• Assisted with month-end close activities, including account reconciliations and financial reporting.
• Supported payroll operations by tracking timesheets, vacation, and sick leave in the Workforce ESP system.
• Supported HR onboarding with system access requests, office setup, and IT equipment orders.
• Maintained accurate financial records in accordance with organizational policies.
• Provided confidential administrative support to senior leadership.

Administrative Coordinator at Sodexo (at St Paul's Hospital) (2021-10 – 2022-12)

• Processed a high volume of accounts payable invoices, ensuring accurate coding and timely submission using the UFS system.
• Supported month-end activities and prepared reports for submission to the finance department.
• Managed project-related data entry, inventory tracking, and financial reporting.
• Reviewed timesheets for over 100 employees using Kronos, ensuring timely payroll processing.
• Managed office supply inventory to support daily operations.
• Liaised with Sodexo's Head Office Finance, Payroll, and Benefits departments.
• Maintained records of financial reports and employee information.

Office Administrator at All In Care (2020-05 – 2021-09)

• Maintained accurate and confidential records for residents and staff members.
• Managed scheduling, administrative coordination, and daily office operation.
• Handled incoming calls, emails, and inquiries, providing timely and professional communication.

Administrative & Accounts Payable Coordinator at Lairton Accounting Firm (2017-03 – 2020-01)

• Processed supplier invoices and accounting documentation for multiple clients.
• Acted as a liaison between clients, vendors, and internal teams regarding invoice discrepancies, payment status, and account inquiries.
• Assisted with account reconciliations, month-end activities, and the maintenance of accurate financial records.
• Provided administrative coordination and support for daily office operations.

Bachelor's Degree in International Business – University of Sorocaba

Diploma in Business Administration – FIEC