Administrative Coordinator at Canadian Red Cross (2025-09 – 2025-12)
- Prepared accounts payable invoices for review, approval, and payment processing.
- Validated invoices and transactions, identifying discrepancies and matching supporting documentation.
- Organized, filed, and tracked supporting documentation in SharePoint.
- Processed goods receipts for approved invoices and submitted them to the National Payments Centre.
- Maintained and organized confidential files, records, and documents.
Executive Assistant at Lifeline Healthcare (2024-06 – 2025-06)
- Processed billing transactions, invoice entries, and payment tracking through AlayaCare system.
- Managed the executive's calendar and coordinated meetings, agenda preparation, minute-taking, and follow-up on action items.
- Maintained and organized confidential files, records, and documents.
- Prepared administrative and care-related documents, including reports, service agreements, and internal communications.
- Assisted with research, data collection, and marketing materials for all ongoing projects.
Program Administrative Coordinator at Providence Health Care (2022-12 – 2023-12)
- Reviewed and processed high-volume accounts payable invoices, ensuring accurate approvals, and timely processing.
- Reconciled corporate credit card statements; matched invoices and receipts; allocated transactions to the appropriate GL accounts and cost centres.
- Assisted with month-end close activities, including account reconciliations and financial reporting.
- Supported payroll operations by tracking timesheets, vacation, and sick leave in the Workforce ESP system.
- Supported HR onboarding with system access requests, office setup, and IT equipment orders.
- Maintained accurate financial records in accordance with organizational policies.
- Provided confidential administrative support to senior leadership.
Administrative Coordinator at Sodexo (at St Paul's Hospital) (2021-10 – 2022-12)
- Processed a high volume of accounts payable invoices, ensuring accurate coding and timely submission using the UFS system.
- Supported month-end activities and prepared reports for submission to the finance department.
- Managed project-related data entry, inventory tracking, and financial reporting.
- Reviewed timesheets for over 100 employees using Kronos, ensuring timely payroll processing.
- Managed office supply inventory to support daily operations.
- Liaised with Sodexo's Head Office Finance, Payroll, and Benefits departments.
- Maintained records of financial reports and employee information.
Office Administrator at All In Care (2020-05 – 2021-09)
- Maintained accurate and confidential records for residents and staff members.
- Managed scheduling, administrative coordination, and daily office operation.
- Handled incoming calls, emails, and inquiries, providing timely and professional communication.
Administrative & Accounts Payable Coordinator at Lairton Accounting Firm (2017-03 – 2020-01)
- Processed supplier invoices and accounting documentation for multiple clients.
- Acted as a liaison between clients, vendors, and internal teams regarding invoice discrepancies, payment status, and account inquiries.
- Assisted with account reconciliations, month-end activities, and the maintenance of accurate financial records.
- Provided administrative coordination and support for daily office operations.
