Jackie Aspecto

Seeking a responsible job with an opportunity for professional challenges and grow within the company.

Accounts Payable Administrator - Dexterra Group Inc.

(2022-03)

• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Process invoices and verifies against purchase orders as well confirming G/L coding within NetSuite and YOOZ; Identify and resolve discrepancies both internal and with vendors.
• Prepare invoice approval packages and manage the approval process.
• Assist the team in sorting and distributing incoming mail.
• Works with a team member to ensure all queries are dealt with in a timely fashion.
• Response to requests and follows up to inquiries for information within the organization and from vendors regarding accounts payable.
• Ensure cheques are mailed on time.
• Ensures Manager is informed of important supplier information that would have a significant impact on the accounts payable system and the operation of the company.
• Assist with audit-related requests.
• Other duties as assigned.

Field Support Office / Tax Professional - H & R Block

(2021)

(tax season)

• Informing previous clients HR Block doing drop-off service for the tax season and maintain safety protocols.
• Booking clients date and time of their appointment and update using SharePoint.
• Calling clients for their appointment, assisting and answering questions.
• Responsible for preparing financial documents that comply with legal requirements.
• Verifying documentation to identify cases of misinterpretation or miscalculation of data entry
• Interviewing clients to acquire information about taxable income, previous tax returns, deductible expenses, or any allowances incurred
• Calculating fees to charge clients following the tax service offered depending on difficulty and time spent
• Making entries with the use of tax forms and tables to determine what the client owes
• Determining appropriate plans on how to prepare returns, which is achieved by reviewing income statements or previous returns
• Scheduling meetings with clients to discuss matters related to tax compliance

Land Administration Support / Accounting Technician - Response Energy Corp

(2017-09 - 2019-04)

• Assisting Extensive Scanning projects
• Scan hard copy land files both surface and mineral, invoices, joint venture, drawing, maps and well files and upload into Shared Drive.
• Process invoices for payment in OpenInvoice
• Validate invoice totals, tax types and supporting documents.
• Electronic land and well file creation
• Entry of all invoices into the Pandell, OpenInvoice accounting system
• Aid field staff with coding matters and descriptions
• Review and sort information to prepare source documents for electronic filling.
• Inputting information quickly and accurately and to access easily by the business unit.
• Assist with special projects as requested and required.
• Scan and save all vouchers.

Concierge / Receptionist (evening) - Swan Evergreen Village

(2017-08 - 2022)

• Answers incoming calls, provides information from the visitors, obtains information from callers.
• Responsible for taking bookings for community member transportation.
• Greeting residents, staff, and visitors to the clinic in a professional and courteous manner
• Perform a variety of clerical tasks using independent judgment, discretion, and initiative.
• Types of letters and memorandums as well as operating a variety of office equipment and support all departments.
• Monitors alarms systems and receives internal/external emergency calls, selects, and initiates response procedures and ensures that communication procedure is completed.
• Assists during audits and evidence gathering. Assists all departments in compliance with legislative requirements and standards.
• Move ins and discharges are coordinated through Concierge.
• Performs other related duties as required.

Wellfile Technical Assistant/ Document Control - Shell Canada

(2014-07 - 2015-12)

• Set up standard taxonomy for new wells on a database.
• File new documents for these wells as they are being issued by various teams.
• Ensure that well files and venture files can be easily retrieved when required, and electronic wellfile creation.
• Ensure that correct permissions are maintained in Livelink on a regular basis.
• Provide training to Venture Team on document management and IM tools.
• Liaise with Records Focal Point and IM Business Analysts to keep abreast of records management activities.
• Set up and maintain a read only space in Livelink where all well files and venture files are stored.
• Ensure wellfile and venture files can be easily retrieved when required.

WEllfile Management Assistant, Drilling Completion - NAL Resources

(2013-05 - 2014-09)

• Maintain Accuracy and efficiency and provide support to Drilling Completion Engineers, Technologist, Geologist, and other Business Unit including field office and various administrative duties required.
• Filling electronic documents as received both operation and non-op of completion data, Electronic wellfile creation thru WellView system.
• Notification of new non-op wells/well data being received to the BU's as required (only new drills).
• Tracking of all received data from partners ensuring that required data has been received for (AUDIT)
• Update Completion database as needed and Perform audits/review/clean-up, as necessary.
• Downloading hard copy data received on CD/DVD/Disk and uploaded electronic and Transmittal received on hard copy into wellfilemanagement.
• Posting Dailies for Drilling and Completion to NAL Net
• Sending Reports for Drilling and Completions to Partners

Document Controller - National Energy Board

(2011-11 - 2012-07)

• Evaluating permission to see documents, publishing documents in EP Catalog and PDfing JEC evaluation package.
• Preparing Inactive records for offsite storage and creating new record series as per file standard.
• Profiling walkaround and board meeting and saving NEB electronic document into OCR to recognize the text and in EDMS and updating and verifying electronic files in Live Link.
• Ensure manuals are available as a resource to NEB, and to maintain updates, the NEB standard procedure in Records.

Mineral Rental Administrator in Land Asset Management - Talisman Energy

(2008-06 - 2009-12)

• Conduct land title searches, liaised with government, third parties and various internal departments.
• Ensured all Crown and mineral AB, SK, BC and Freehold lease rentals were accurately paid in a timely manner and resolve internal and external queries regarding invoice discrepancies.
• Set-up projects in systems database for upload into Accumap, gathering and verifying relevant project information and details. Corporate Amalgamation and Name Change.
• Process Rental Payment, ensure all Crown and mineral rentals were accurately paid in a timely manner and resolve internal and external queries regarding invoices discrepancies.
• Keep accurate records and reports of each rental run and maintain accurate records and reports for ease of referral and auditing purposes.
• Prepare monthly exception reports to distribute to the Lease Administrators and Liaise with accounting to see that cheques are professionally printed from reports that are generated from the rental runs.
• Ensure that total amount of rental payment will be balanced in accounting spreadsheet report.
• Established and maintained relationships with various departments in the company such as the Accounting and the mailroom staff that directly pertained to rental process.
• Assist Land Administrators and Contract Analysts with rental disputes, internal and external accounting queries, ROFR's NOAs, AFE and other land related documents.

Records Assistant EDMS Commercial Application - Talisman Energy

(2004-04 - 2008-06)

• Handled full responsibilities of indexing and data entry from accounting invoices, receiving, and recording documents, confidential and non-confidential manually keyed invoices, cash receipts, journal voucher and AFE's from various vendors.
• Imported files from PRISM, CALSCAN email box-creating batch classes for invoices and recording documents directly into DM. Ensured both accuracy and efficiency. Maintain the production Standard quality.

Records Technician International Exploration - Talisman Energy

(2001-11 - 2004-04)

• Maintain daily indexing, filling, and retrieval of documents within the International Exploration Records including subject files, well files and organization corporate records store at off-site storage locations.
• Maintain geophysical, geological production and well data, clean up databases.
• Electronic wellfile creation, provide technical support inputting data and applications.
• Uploading naming well logs data, well documents including DST's Directional Survey Core Analysis, Fluid, Gas Analysis and Core samples.
• Responsible for updating and databases and scanning RTF file for offsite storage.
• Scanning and bar-coding maps, drawing, logs and well documents and link it to the shared drive of the business unit.
• Attached data into electronic files by using ORACLE, DOCS open, GeoScout, and utilized Strata web, Accumap to verify the wells

Medical Office Assistant with Health Unit Coordinator - Academy of Learning Career College (2015 - 2017)

Financial Accounting 1 - SAIT-Southern Alberta Institute (2006 - 2006)

Petroleum Land Administration - SAIT-Southern Alberta Institute (2006-06 - 2008-12)

Basic Bookkeeping - Mount Royal College (2005-01 - 2005-05)

CAPPA Oil and Gas Production Accounting Level 1 & 2 - SAIT-Southern Alberta Institute (2003 - 2004)

Bachelor of Science in Commerce - Business Management - Far Eastern University