Accounts Payable Administrator - Dexterra Group Inc.
(2022-03)
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Process invoices and verifies against purchase orders as well confirming G/L coding within NetSuite and YOOZ; Identify and resolve discrepancies both internal and with vendors.
- Prepare invoice approval packages and manage the approval process.
- Assist the team in sorting and distributing incoming mail.
- Works with a team member to ensure all queries are dealt with in a timely fashion.
- Response to requests and follows up to inquiries for information within the organization and from vendors regarding accounts payable.
- Ensure cheques are mailed on time.
- Ensures Manager is informed of important supplier information that would have a significant impact on the accounts payable system and the operation of the company.
- Assist with audit-related requests.
- Other duties as assigned.
Field Support Office / Tax Professional - H & R Block
(2021)
(tax season)
- Informing previous clients HR Block doing drop-off service for the tax season and maintain safety protocols.
- Booking clients date and time of their appointment and update using SharePoint.
- Calling clients for their appointment, assisting and answering questions.
- Responsible for preparing financial documents that comply with legal requirements.
- Verifying documentation to identify cases of misinterpretation or miscalculation of data entry
- Interviewing clients to acquire information about taxable income, previous tax returns, deductible expenses, or any allowances incurred
- Calculating fees to charge clients following the tax service offered depending on difficulty and time spent
- Making entries with the use of tax forms and tables to determine what the client owes
- Determining appropriate plans on how to prepare returns, which is achieved by reviewing income statements or previous returns
- Scheduling meetings with clients to discuss matters related to tax compliance
Land Administration Support / Accounting Technician - Response Energy Corp
(2017-09 - 2019-04)
- Assisting Extensive Scanning projects
- Scan hard copy land files both surface and mineral, invoices, joint venture, drawing, maps and well files and upload into Shared Drive.
- Process invoices for payment in OpenInvoice
- Validate invoice totals, tax types and supporting documents.
- Electronic land and well file creation
- Entry of all invoices into the Pandell, OpenInvoice accounting system
- Aid field staff with coding matters and descriptions
- Review and sort information to prepare source documents for electronic filling.
- Inputting information quickly and accurately and to access easily by the business unit.
- Assist with special projects as requested and required.
- Scan and save all vouchers.
Concierge / Receptionist (evening) - Swan Evergreen Village
(2017-08 - 2022)
- Answers incoming calls, provides information from the visitors, obtains information from callers.
- Responsible for taking bookings for community member transportation.
- Greeting residents, staff, and visitors to the clinic in a professional and courteous manner
- Perform a variety of clerical tasks using independent judgment, discretion, and initiative.
- Types of letters and memorandums as well as operating a variety of office equipment and support all departments.
- Monitors alarms systems and receives internal/external emergency calls, selects, and initiates response procedures and ensures that communication procedure is completed.
- Assists during audits and evidence gathering. Assists all departments in compliance with legislative requirements and standards.
- Move ins and discharges are coordinated through Concierge.
- Performs other related duties as required.
Wellfile Technical Assistant/ Document Control - Shell Canada
(2014-07 - 2015-12)
- Set up standard taxonomy for new wells on a database.
- File new documents for these wells as they are being issued by various teams.
- Ensure that well files and venture files can be easily retrieved when required, and electronic wellfile creation.
- Ensure that correct permissions are maintained in Livelink on a regular basis.
- Provide training to Venture Team on document management and IM tools.
- Liaise with Records Focal Point and IM Business Analysts to keep abreast of records management activities.
- Set up and maintain a read only space in Livelink where all well files and venture files are stored.
- Ensure wellfile and venture files can be easily retrieved when required.
WEllfile Management Assistant, Drilling Completion - NAL Resources
(2013-05 - 2014-09)
- Maintain Accuracy and efficiency and provide support to Drilling Completion Engineers, Technologist, Geologist, and other Business Unit including field office and various administrative duties required.
- Filling electronic documents as received both operation and non-op of completion data, Electronic wellfile creation thru WellView system.
- Notification of new non-op wells/well data being received to the BU's as required (only new drills).
- Tracking of all received data from partners ensuring that required data has been received for (AUDIT)
- Update Completion database as needed and Perform audits/review/clean-up, as necessary.
- Downloading hard copy data received on CD/DVD/Disk and uploaded electronic and Transmittal received on hard copy into wellfilemanagement.
- Posting Dailies for Drilling and Completion to NAL Net
- Sending Reports for Drilling and Completions to Partners
Document Controller - National Energy Board
(2011-11 - 2012-07)
- Evaluating permission to see documents, publishing documents in EP Catalog and PDfing JEC evaluation package.
- Preparing Inactive records for offsite storage and creating new record series as per file standard.
- Profiling walkaround and board meeting and saving NEB electronic document into OCR to recognize the text and in EDMS and updating and verifying electronic files in Live Link.
- Ensure manuals are available as a resource to NEB, and to maintain updates, the NEB standard procedure in Records.
Mineral Rental Administrator in Land Asset Management - Talisman Energy
(2008-06 - 2009-12)
- Conduct land title searches, liaised with government, third parties and various internal departments.
- Ensured all Crown and mineral AB, SK, BC and Freehold lease rentals were accurately paid in a timely manner and resolve internal and external queries regarding invoice discrepancies.
- Set-up projects in systems database for upload into Accumap, gathering and verifying relevant project information and details. Corporate Amalgamation and Name Change.
- Process Rental Payment, ensure all Crown and mineral rentals were accurately paid in a timely manner and resolve internal and external queries regarding invoices discrepancies.
- Keep accurate records and reports of each rental run and maintain accurate records and reports for ease of referral and auditing purposes.
- Prepare monthly exception reports to distribute to the Lease Administrators and Liaise with accounting to see that cheques are professionally printed from reports that are generated from the rental runs.
- Ensure that total amount of rental payment will be balanced in accounting spreadsheet report.
- Established and maintained relationships with various departments in the company such as the Accounting and the mailroom staff that directly pertained to rental process.
- Assist Land Administrators and Contract Analysts with rental disputes, internal and external accounting queries, ROFR's NOAs, AFE and other land related documents.
Records Assistant EDMS Commercial Application - Talisman Energy
(2004-04 - 2008-06)
- Handled full responsibilities of indexing and data entry from accounting invoices, receiving, and recording documents, confidential and non-confidential manually keyed invoices, cash receipts, journal voucher and AFE's from various vendors.
- Imported files from PRISM, CALSCAN email box-creating batch classes for invoices and recording documents directly into DM. Ensured both accuracy and efficiency. Maintain the production Standard quality.
Records Technician International Exploration - Talisman Energy
(2001-11 - 2004-04)
- Maintain daily indexing, filling, and retrieval of documents within the International Exploration Records including subject files, well files and organization corporate records store at off-site storage locations.
- Maintain geophysical, geological production and well data, clean up databases.
- Electronic wellfile creation, provide technical support inputting data and applications.
- Uploading naming well logs data, well documents including DST's Directional Survey Core Analysis, Fluid, Gas Analysis and Core samples.
- Responsible for updating and databases and scanning RTF file for offsite storage.
- Scanning and bar-coding maps, drawing, logs and well documents and link it to the shared drive of the business unit.
- Attached data into electronic files by using ORACLE, DOCS open, GeoScout, and utilized Strata web, Accumap to verify the wells
