Nadia Marshall

To obtain a position that will enable me to use my experience as an Office Administrative /Finance Clerk. Combined with my continued education, strong organizational skills, and ability to work well with people, I would like to utilize my skills and knowledge to fulfill the position you have available.

Client Services Coordinator at Von Canada Ontario (2024-11 – Present)

Fast-paced environment with rapidly changing priorities while meeting daily scheduling needs.

• Assign client to visits following agreement guidelines
• Receiving and processing client referrals and updates
• Responding to phone inquiries from clients and providers
• Work closely with team members and management to ensure daily staffing levels
• Fast-paced environment rapidly changing priorities while meeting daily scheduling

Finance Department Accounts Payable at Cope Construction (2022-09 – 2023-08)

Accounts payable processing and financial management in construction environment.

• Matching packing slips to invoices for approval
• Coding to the correct GL
• Sending out invoices for approval for the workflow
• Attaching invoices into accumatica
• Filing invoices
• Costing for Cost Plus Jobs
• Journal entries
• Reviewing monthly statements and matching up invoices for payment
• Scanning invoices into accumatica
• Liaising with Controller and Project Estimators for Costing project for jobs

Accounts Payable at City of Sarnia (2021-04 – 2022-07)

Fast-paced accounts payable role with high-volume invoice processing and payment management.

• Ability to thrive in a fast-paced team environment
• Focus on high demands of invoices with attention to detail with correct approvals
• Follow procedures and policies within the City of Sarnia
• Journal entries monthly
• Process payments weekly in conjunction with high-level demands through I-City
• Input and process employee expenses following procedures of approval
• Positive attitude and take ownership of the tasks to which I am assigned
• Competent problem-solver with great interpersonal communication skills
• Answer or resolve any incoming finance questions or complaints that any internal or external clients or customers have

Accounts Payable / Finance Clerk at Sarnia-Lambton Children's Aid Society (2017-09 – 2020-07)

Oracle-CPIN-Financials accounting with vendor management, reconciliation, and payment processing for social services organization.

• Oracle-CPIN-Financials
• Curam Service forms paid and processed
• Maintained records of invoices for payment with correct approvals from Department Supervisors
• Matched packing slips with invoices
• Employee expenses according to policy guideline
• Open and assign new venders accounts
• Credit card statement reconciliation
• Journal Entries
• Multi-task, team player/organized
• Discretion and trustworthiness due to frequent contact with confidential material
• Posting correct gls into accounting system
• Work under time constraints and tight deadlines
• Regularly audit accounts for accuracy
• Prepare batches for scheduled payments
• Foster Travel and Expenses
• Volunteer Drives
• Scanned and attached all documents with invoice in oracle
• Uploading data from Excell into Cpin

Accounts Clerk at Ubiquity Solar Inc. (2016-09 – 2017-09)

Setup and maintenance of Sage 50 accounting system with comprehensive financial and administrative duties.

• Setup and Maintaining Accounting System Sage 50 Premium
• Date entry for all transactions for the company from 2012 to 2016
• Preparing financial statements
• Email correspondence
• Bank reconciliation for monthly statements
• Weekly report of financials
• Accounts payable and accounts receivable
• Organize filing system
• Maintaining office supplies
• File Management
• Scanning documentation onto company server

Administration Co-Op Trainee at Bluewater CEEH (2015-01 – 2015-04)

Executive administration co-op training in hospital setting with diverse administrative and bookkeeping responsibilities.

• Working with Executive Administration
• Data Entry of Patients using Meditech
• Weekly meetings - taking minutes
• Inputting appointments in outlook
• Updating reports and inventory for 2015
• Cisco telephone management skills and conference calling
• Front line for inquiries for patients and administration for staff
• Distribution of incoming and outgoing mail to all departments throughout the hospital
• Preparing meeting rooms for video conference
• Designing literature and brochures for hospital correspondence
• Updating all files and labels for filing system
• Prepare correspondence on behalf of staff, doctors, and facility
• Ability to perform both bookkeeping and administrative support tasks
• Prepared and processed correspondence and emails
• Maintained complete and accurate patient files
• Preparing for meetings
• Ordered office supplies to ensure stock was always adequately maintained
• Photocopying and scanning correspondence

Volunteer at Canadian Cancer Society (2014-06 – 2014-08)

Summer volunteer position supporting fundraising initiatives for cancer organization.

• Summary computer invoicing for Relay for Life
• Data Entry in summary for relay for Life sponsors
• Entered amounts and verified correct sponsors personal information
• Volunteered with Pink ribbons
• Ability to use their telephone communications system
• Volunteered with the selling of Daffodils for Canadian Cancer patients

Office Administrator at Office Administrative Disc N Dat Audio Video (1999-01 – 2012-12)

Long-term office administration position with comprehensive accounting, inventory, and customer service responsibilities.

• Responsible for accounts payable and accounts receivable in Sage Business Vision
• Accurately balanced daily transactions and bank deposits
• Monthly MasterCard balancing and reconciling
• Scheduling appointments and create client accounts
• File maintenance and accurate data inputting
• Ordering products from various suppliers and maintaining warehouse inventory
• Responsible for managing security alarm monitoring contracts and payments
• Assist with all other office administrative duties
• Well-developed time management and organizational skills
• Ability to analyze a problem and generate a creative solution
• Ensure office is neat and stocked with necessary supplies for functionally
• Assist clients as they enter the office and via telephone
• Assisted manager with buying decisions
• Trained new associates in customer service techniques, solution-selling, and strategies for maintaining an attractive sales floor

Diploma in Office Administrative Executive – Lambton College (2013-01 – 2015-04)