Shruti Kapoor

Administrative and Executive Support Professional with more than 10 years of progressive experience providing executive support, reception services, office administration, customer service, HR coordination, and operational support. Experienced in calendar management, travel coordination, visitor management, document control, records management, meeting coordination, and office operations. Recognized for professionalism, exceptional organizational skills, confidentiality, and the ability to manage multiple priorities in fast-paced corporate environments.

Seeking opportunities in Canada where I can contribute exceptional administrative support and customer-focused service.

Executive Assistant - Vinod Infotech Pvt. Ltd.

(2018-12)

Provide comprehensive executive and administrative support to senior leadership.

• Manage executive calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements, including flights, hotels, visas, and transportation.
• Prepare appointment letters, confirmation letters, experience certificates, and other HR documentation.
• Support employee onboarding, employee engagement initiatives, and HR administration.
• Coordinate company events, executive meetings, and cross-functional communications.
• Maintain confidential employee files, business documents, and administrative records.
• Process insurance documentation, administrative payments, and office records.
• Collaborate with multiple departments to ensure smooth day-to-day office operations.
• Demonstrate professionalism while supporting executives, employees, vendors, and external stakeholders.

Administration Manager - VKS Logistics

(2015-12 - 2018-11)

• Managed daily office administration and front-office operations.
• Prepared business correspondence, presentations, invoices, and reports.
• Maintained electronic and paper filing systems with accuracy.
• Coordinated meetings, conferences, and executive schedules.
• Communicated professionally with customers, vendors, and business partners.
• Managed office procurement, vendor relationships, quotations, and payments.
• Maintained office inventory and administrative records.
• Supported multiple departments while meeting deadlines.

Administrative Assistant to VP (Sales & Marketing) - Indiasign Pvt. Ltd.

(2012-01 - 2014-05)

• Provided confidential executive support to the Vice President.
• Managed executive calendars, travel bookings, and meeting schedules.
• Prepared commercial and technical tender documentation.
• Created reports, presentations, and business correspondence.
• Maintained organized documentation and administrative records.
• Coordinated communication across departments.

Administrative Executive - Ministry of Earth Sciences

(2008-05 - 2011-12)

• Managed incoming calls and departmental correspondence.
• Prepared official letters and documentation.
• Maintained records and provided administrative support to department leadership.
• Utilized Microsoft Office applications to prepare reports and official documents.

Bachelor of Arts - University of Delhi

Certificate - Web Designing