Donia Barakat

Detail-oriented Administrative Professional with experience in office management, executive support, and operational logistics. Proven ability to organize workflows, handle confidential records, and streamline daily office operations.

Junior Accountant – Treasury & Banks at EGYPTIAN EUROPEAN STEEL FIBER (EESF) (2025-11 – 2026-03)

Accounting Department

• Processing and managing monthly payroll and employee disbursements.
• Recording and managing all accounting transactions using GATES ERP system.
• Managing daily cash treasury including advances and expenses.
• Preparing and recording cash receipt and payment vouchers (System & Manual).
• Maintaining daily cash reports using Excel and Google Sheets.
• Monitoring bank balances and preparing daily bank movement sheets.
• Uploading and archiving invoices on the Egyptian Tax Portal.
• Ensuring proper documentation and signatures for all cash and bank transactions.

Executive Assistant, HR Coordinator, Purchasing Department at The Egyptian Company for Seeds, Oils and Chemicals (ELKORMA) (2025-04 – 2025-11)

• Attend administrative meetings with the Vice Chairman; prepare meeting agendas, record, and summarize key decisions and follow-up actions.
• Coordinate daily administrative tasks, manage reminders, schedules, and follow-ups based on executive instructions.
• Draft and prepare official employment contracts for all job roles across the company in coordination with senior management.
• Organize and archive administrative documents, ensuring easy retrieval and maintaining confidentiality.
• Monitor and manage the company's official email (Outlook) and present relevant correspondence to the CEO.
• Schedule and organize CEO appointments and meetings.
• Communicate with various departments to ensure proper implementation of administrative decisions.
• Oversee and manage the CEO's agenda and schedule.
• Receive and transfer phone calls as required.
• Handle employee complaints and present them to the CEO.
• Submit employee suggestions and improvement ideas to the CEO.
• Supervise workers' activities and general labor movement within the company.
• Establish and maintain both electronic and paper-based archiving systems.
• Perform general office tasks such as photocopying and document preparation.
• Continuously follow up on the CEO's overall agenda and instructions.
• Manage the entire recruitment process, from announcing job vacancies, receiving and reviewing CVs, conducting interviews, and selecting qualified candidates to meet departmental needs.
• Participate in administrative decision-making with top management regarding employee affairs and company policies.
• Prepare and update internal policies and regulations to ensure smooth workflow and compliance across all departments.
• Follow up on employee affairs and protect their rights while maintaining a fair, stable, and productive work environment.
• Monitor performance and discipline by ensuring adherence to internal regulations and addressing any violations.
• Supervise the Attendance System through the electronic fingerprint program, including daily attendance, absences, leave tracking, and generating monthly reports.
• Manage and execute the complete purchasing cycle, from identifying requirements to receiving orders.
• Coordinate with the warehouse department to determine required quantities and monitor stock levels.
• Communicate with suppliers to obtain quotations and discuss delivery terms and conditions.
• Analyze and compare offers to select the best combination of price, quality, and delivery time.
• Prepare and follow up on purchase and supply orders until invoice receipt.
• Process internal supply orders requested by different departments within the company.
• Negotiate with suppliers to achieve the best commercial terms and prices.
• Maintain continuous coordination with warehouse and accounting departments to ensure accuracy and efficiency in the purchasing process.

Warehouse admin assistant (AFAKY ERP Sys) at SMART DIRECTION For home appliances (2024-02 – 2025-03)

• Receive, inspect, and verify incoming goods against purchase orders and delivery notes.
• Unpack, label, and store incoming goods in designated locations.
• Maintain accurate records of inventory levels, stock movements, and transactions using inventory management software.
• Monitor stock levels and reorder supplies as needed to maintain optimal inventory levels.
• Pick, pack, and prepare orders for delivery or shipment to customers.
• Coordinate with suppliers, freight forwarders, and logistics providers to ensure timely delivery of goods.
• Conduct regular stock counts and reconcile discrepancies between physical stock and system records.
• Ensure compliance with health and safety regulations and warehouse procedures.
• Keep the warehouse clean, organized, and free from hazards.
• Assist with other warehouse tasks and duties as assigned.
• Encoding items, recording them on the program and transferring stores with sending the daily balance in Excel to the administrator

Customer support For ERP System at Compu Master business solutions (2023-08 – 2024-02)

• Receive all customers calls and work with them to solve the problems they face in the program in a timely and accurate way via phone, email or chat
• Identify customer needs and help customers use specific features.
• Provide accurate, valid, and complete information by using the right methods.
• Analyze, report product malfunctions.
• Handle customer complaints, provide appropriate solutions and alternatives within the time limits, follow up to ensure resolution.

Secretary and administrator at Compu Master business solutions (2022-02 – 2023-08)

• Manage All managerial issues like (Meetings, CEO Time schedule…, etc.)
• Track for employees' attendance, leave and absence.
• Receive all Customer Calls.
• Maintaining internal databases.
• Manage data in spreadsheets and reports.
• Keep records and reports up to date.
• Supervise other staff and delegate responsibilities.
• Perform clerical duties, including answering phone calls and preparing documents.
• Keep employee records (physical and digital).

BSc in Accounting – Faculty of commerce, Cairo University (2021 – 2025)

Diploma in Surveying – International British Institute _ El Mansoura (2017 – 2019)