Emily Davis

Executive Assistant with over 8 years' experience supporting senior leaders in the NHS, charity, construction, and nuclear sectors. I understand how the NHS works and the importance of good governance, strong communication, and patient-focused services. I am skilled in managing busy executive diaries, organising high-level meetings, and keeping information flowing smoothly between teams.

I regularly handle sensitive and confidential information, prepare clear reports and briefings, and maintain organised systems that help leaders work more efficiently. My experience includes coordinating large events, supporting strategic planning, working with regulatory bodies, and managing project timelines to meet key priorities. I am known for being professional, reliable, and detail-focused in all my work.

I am self-motivated, quick to learn, and thrive in fast-paced NHS environments. I am ready to contribute from day one and support the delivery of high-quality services.

EXECUTIVE ASSISTANT AND CORPORATE GOVERNANCE OFFICER at BRUNELCARE (2024-11 – Present)

In my role as Executive PA to the CEO and Chair, I provide high-quality support to senior leaders while also contributing to Corporate Governance activities. I work closely with the Executive Team to manage priorities, improve administrative processes, and ensure the smooth operation of the Executive Office and Senior Management. I am also looking to start my CGI Level 3 Certificate in Corporate Governance in Autumn 2026.

• Line-manage one member of staff, providing guidance, support, and workload oversight.
• Deliver extensive diary management for the CEO and Chair, coordinating a constantly changing schedule and ensuring priorities are well managed.
• Organise national travel arrangements and logistics across the UK.
• Implemented a streamlined email management system for the CEO to improve efficiency and response times.
• Assisted with several transformation and continuous improvement projects.
• Manage and track budgets for Head Office and the Executive Team, as well as processing expenses and credit card forms for Executives.
• Management and co-ordination of Executive Team Meetings, Committees and Board meetings.
• Research, prioritise, and follow up on issues and enquiries addressed to the CEO and Chair, including sensitive or confidential matters, and determine appropriate actions.
• Support Executive and Trustee recruitment, including creating interview materials and managing interview schedules.
• Introduced several new administrative filing systems, improving organisation and accessibility of information.
• Project-managed the refurbishment of the organisation's Head Office, ensuring smooth delivery.
• Help plan and coordinate Brunelcare's Annual Staff Awards, providing support throughout the event.
• Act as point of contact for Head Office needs, including stationery orders, equipment maintenance, and general office support.
• Manage the building access system for Head Office, including issuing ID badges and security fobs.
• Maintain strict discretion and confidentiality in all interactions with Board members.
• Work with the Director of Corporate Governance to maintain key registers and records, including declarations of interest, gifts and hospitality, controlled documents, and audit recommendations.
• Coordinate Head Office health, safety, wellbeing, and fire safety arrangements.

EXECUTIVE PERSONAL ASSISTANT at NUCLEAR RESTORATION SERVICES (2024-04 – 2024-10)

In this role, I provided high-level support to the EHSSQ Director (Environmental Health, Safety, Sustainability and Quality) and the Management team, managing complex administrative tasks, confidential information, and board-level responsibilities. I ensured smooth operation of the directorate while contributing to strategic planning and governance processes.

• Minuted high-level meetings relating to safety across UK sites.
• Supported the EHSSQ Management team with projects and day-to-day tasks.
• Organised Board-level and senior management interviews.
• Prioritised workload independently, using initiative and judgement to resolve conflicting diary appointments.
• Monitored and recorded senior management sickness, annual leave, and attendance for the Directorate.
• Approved EHSSQ expenses and ensured accurate record-keeping.
• Built a professional network of EAs across the Nuclear industry, including NDA, ONR, CNPA, and other organisations.
• Prepared and distributed formal correspondence to governing bodies.
• Handled sensitive and confidential information with the highest discretion.
• Supported other Executives, including the Chief People Officer and Sites Managing Director.
• Prepared reports and presentations, including budget reports and directorate updates.
• Prepared meeting agendas and tracked actions from multiple monthly board meetings.
• Resolved issues quickly, including travel disruptions and IT faults.
• Drafted routine correspondence and edited dictated letters with judgement and accuracy.

EXECUTIVE PERSONAL ASSISTANT at NORTH BRISTOL NHS TRUST (2020-03 – 2024-04)

I joined North Bristol NHS Trust just two weeks before the Covid-19 lockdown, and my role quickly adapted to support the organisation during an unprecedented period. Over my time at the Trust, my responsibilities grew to include executive support, project management, recruitment coordination, and stakeholder engagement, with a focus on confidentiality, efficiency, and staff wellbeing.

• Supported Gold, Silver, and Bronze escalation meetings during the Covid-19 pandemic, capturing accurate minutes and ensuring senior staff attendance; more recently supported escalation meetings during NHS strike action.
• Coordinated Covid-19 networking sessions for BAME staff, providing safe spaces for discussion and achieving 89% positive survey feedback.
• Assisted with high-level recruitment, including Board-level roles; edited job descriptions, liaised with agencies, arranged interviews, and implemented processes to reduce recruitment costs.
• Arranged and facilitated high-profile Executive interviews, including Chief Medical Officer, Chief Nursing Officer, Chief Finance Officer, and CEO.
• Provided regular support to the CEO, Chief Operating Officer, and Chief Technical Officer.
• Delivered coaching and training to team members, including inductions and professional development.
• Project-supported key initiatives, including Quarterly and Annual Staff Surveys, Commitment to the Community project, "We Do Not Accept" campaign, and Sexual Safety at Work campaign.
• Assisted the Chief People Officer and Senior HR Team with stakeholder and development sessions, including Trade Union relations and the Long-Term Workforce Plan.
• Organised inductions for new staff to ensure smooth transitions into the Trust.
• Coordinated and facilitated the Annual NBT Staff Awards Ceremony and other events, ranging from small team workshops to division-wide events of over 200 staff.
• Built networks with EA teams across the NHS, partners, and suppliers.
• Managed purchase orders and budgets for the HR Division, identifying areas for investigation.
• Maintained strict discretion when handling confidential or sensitive information.
• Drafted routine correspondence and edited dictated letters with accuracy and judgement.
• Prepared agendas and minutes for Board-level meetings.
• Managed the Executive Walk-around schedule across clinical and corporate areas, improving executive visibility by 17% in the annual staff survey.
• Edited the monthly HR Division newsletter.
• Acted as Wellbeing Champion and Equality, Diversity, and Inclusion Champion.
• Monitored and recorded senior management sickness, annual leave, and attendance.
• Maintained high attention to detail in reporting and provided accurate information to support decision-making.

PERSONAL ASSISTANT/BUSINESS SUPPORT ASSISTANT at MACE GROUP (2017-07 – 2020-03)

I began as a Business Support Assistant, supporting projects across the Defence, Energy, and Utilities sectors, and quickly progressed to PA for the Utilities Director. In this role, I managed complex diaries, coordinated high-level meetings and travel, and supported both the Director and Associate Directors with administrative and project-related tasks. My work required discretion, organisation, and the ability to manage competing priorities across multiple projects and locations.

• Managed the Utilities Director's diary and prioritised key appointments for optimal efficiency.
• Arranged meetings, travel, and logistics for the Utilities Director and Associate Directors across the UK and Dublin.
• Handled confidential and sensitive information with the highest discretion.
• Assisted the Senior HR Manager with recruitment, including arranging interviews, sending confirmations, and tracking vacancy progression.
• Analysed Business Unit KPI data using Power BI, monitoring performance against targets.
• Created, amended, and prepared documents using Microsoft Office and Adobe InDesign.
• Organised conferences, charity events, client events, and training workshops.
• Managed mandatory training tracker and followed up on outstanding requirements.
• Coordinated security and vetting processes, including ID verification, BPSS/BSVR documents, and Basic Disclosures.
• Scheduled and managed training sessions, including locations and attendance.
• Prepared and administered documents for internal and external presentations.
• Conducted welcome inductions for new employees joining the business unit.
• Managed timesheets and submitted them to finance for payroll processing.

A-LEVELS | 2006-2013 | MANGOTSFIELD SCHOOL AND SIXTH FORM COLLEGE A Levels - Grade D - History and English Language

GCSE’s - Grade’s A*-C including English Language, English Literature, Maths, German, and Science