Immediately available , I’m a Senior Office/Business Manager who has the ability to take on multiple workstreams in busy and complex environments. Have a solution orientated mindset with the ability to get resolutions quickly and ensure processes rolled out.
August 2024 – May 2025 Interim Head of Finance/Office Manager
Pivotal role in overseeing the financial operations and office management functions of Bartech Marine Engineering with a £10m turnover.
- Primarily accountable for stabilising the financial systems to ensure accurate financial records post a challenging audit before my tenure, this included working with banks, auditors, HMRC, legal and technology to find previous errors, correct and roll out correct processes for the future
- Other duties:
- Prepare and analyse financial reports, including profit and loss statements, balance sheets, and cash flow forecasts.
- Review Invoice Finance procedures after a failed audit.
- Monitor cash flow, budget variances, and financial performance against targets.
- Assist in the preparation of annual budgets and financial forecasts for the company and its subsidiaries.
- Oversee day-to-day office operations, including facilities management, procurement, and vendor management.
- Implement and maintain office policies and procedures to ensure compliance mindset along with efficiency.
- Manage, develop and support the finance team
- Leadership of all Payroll and HR Administration tasks.
- Systems used – Sage 50,Sage 200, Xero and CRM system .
Oct 2003-August 2024 Business Manager JTS Partnership LLP
Working for a large Surveying practice I was accountable for running the business to ensure that the Partners were focused on business generation and delivery. I had 2 main remits: Operational leadership (projects , people, finance) and supporting a key Client (complex Charitable organisation with care homes, schools and other operations). This is alongside people leadership for my own team
Operational leadership
Key Projects in last year
- Disaster management of a cyber attack, that locked all system, recover involved restoring all payroll including all HMRC implications over 72 hours to ensure over 300 employees paid.
- Merging 17 paye codes into 1 and HMRC issuing new tax codes for 300 employees .Work alongside HMRC to rectify. Our Client had grown over the years and issued new paye codes to each new site.M
- Implementation of new credit control system keeping aged debtors under 100k
- Implementation of monthly management reporting packs
- Closed down a facility for Client which including 40 redundancies.
Finance
- Own the delivery of the financials for the company working alongside external accountancy practice.
- Ensuring contracts are in place and signed with all Clients
- Control and payment of; Client Account procedures supplier account, expenses claims. Sales invoice procedures
- Supervision and reconciliation of all bank accounts.
- Credit control and management of Cash flow.
- Report: Provide monthly management reporting and tracking; Preparation of draft annual accounts.
- All VAT matters including queries from HMRC inspector.
- Ownership of payroll process, including HMRC co-ordination .
- Using Sage 50 and zero.
People
Generalist HR
- Managing recruitment and induction of new members of staff. Including financial, security and DBS checks when required
- Monitoring salary structures and making proposals for salary reviews, liaising with the Partners, and notifying staff members of reviews.
- Ensuring all Policies and Procedures are kept up to date and are followed correctly. Liaising with the external counsel when needed to ensure in line with current legislation.
- Supporting all formal People processes, including disciplinary procedures
- Full reporting cadence on all people matters to Partners and team members
Staff Development, Wellness and Inclusion
- Build an environment that is collaborative and people are able to feel safe and bring their true self into our office
- Ensure staff have access to learning and development and have the appropriate workloads so they are able to fulfil their roles to their full potential ,
- Managing training for entire workforce, including in-house training that I have written
- Ensure wellbeing of staff Members – whilst in the office, absent on long term sick leave.
Team Leadership
- Line Manager duties for Support Staff.
- Carrying out staff appraisals and putting measures in place for staff development as appropriate.
Operational Overview
- Delivery of management information packs and chairing key meetings.
- Management and Insurance for Fleet cars
- Health and Safety Officer, including organising statutory training.
- Money Laundering officer including training employees
- Responsible facilities management
