Marcela Da Silva

Detail-oriented, multilingual administrative professional with over three years of experience providing comprehensive support to executive teams and office operations. Proven track record of managing administrative tasks efficiently and maintaining strict confidentiality. Strong organizational skills coupled with excellent communication abilities to coordinate office activities and facilitate smooth workflow.

Office Manager & Executive Assistant to Founders' - PerfectTed, B2C leading consumer brand - LDN

(2025-12 - 2026-03)

• Supported two co-founders across Japan, the US and Europe, owning complex diary management, meeting cadence and prioritisation with zero clashes or last-minute changes.
• Acted as a trusted gatekeeper for inboxes, travel and executive requests, streamlining workflows so leadership could focus on strategic priorities.
• Led day-to-day office operations, including a full relocation from 3,000 to 16,000 sq ft in six weeks, managing vendors, space planning, H&S compliance and all-staff communications with no downtime.
• Oversaw smooth running of the workplace environment, from facilities and suppliers to internal communications and office-wide processes.
• Planned and delivered Company Days, all-hands and leadership offsites end-to-end, ensuring operational readiness, clear run-of-show and seamless execution.
• Built People & Culture infrastructure from the ground up, designing onboarding journeys, HR documentation and policy templates, and coordinating interview scheduling and candidate logistics.

Senior Executive Assistant & Workplace Manager - ROMBOID, Elite sports medicine clinic - Madrid, Spain

(2024-01 - 2025-12)

• Provided EA and operational support to three clinic directors, managing diaries, stakeholder relationships and high-profile client logistics for a professional clientele including elite athletes and sports executives requiring absolute discretion.
• Led the clinic's full transition from remote-only operations to an on-site clinic: managed the physical move, procurement, supplier setup, and complete onboarding of all practitioners to a new clinic management system.
• Ran all operational functions: 100+ weekly appointments, invoicing, bookkeeping, GDPR-compliant record-keeping, supplier contracts and facilities, with full ownership and meticulous attention to detail.

Sales Consultant & Project Coordinator - Proyectos Rojo - Development Group - Madrid, Spain

(2021-01 - 2024-12)

• Led the full sales cycle on high-value residential and commercial transactions worth millions of euros, from client acquisition and negotiation to legal documentation, contract management and project completion.
• Coordinated complex multi-stakeholder projects across investors, legal teams, architects and buyers; managed a CRM of 200+ active clients in English and Spanish, producing reports, presentations and market insights.

Professional Acting Training - Acting - Int'l Acting University Paris

Marketing & Management - UOC Barcelona Barcelona

Event & Music Management - OPEN FACULTY Barcelona